school Ottawa Unified Sch Dist No. 290
IFCB Posted : Nov 9, 2020
Bid Deadline : Tuesday, Jan 19, 2021

Questions Due By : Friday, Dec 18, 2020
Applicant Address : Ottawa, KS 66067
IFCB ID : 210003630

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.


Services and Equipment Requested :

UPDATE 11/30/20 - Question and bid deadlines have been extended.

UPDATE 11/30/20 - Specifications for the cabling project and maps have been added. In all cases, if we have specified a particular manufacturer we will accept bids for functionally equivalent equipment. 

Category 2


Internal Connections

 

MANDATORY SITE VISIT

Vendors wishing to submit bids for category two projects must attend one of two mandatory site visits. The site visits will be held on November 19, 2020 and November 20, 2020. Both will begin at 1pm. Vendors will meet at 1230 South Ash, Ottawa, KS 66067. Bids from vendors who did not attend either of the site visits will be disqualified.


Project narrative – District will be rewiring the Ottawa Middle School. All runs are currently Cat5, 10/100 copper. Approximately 750 copper runs. All fiber is currently OM2 (currently 5 runs, adding one). District needs at least 6 strands of fiber to each IDF, rack mount fiber termination with LC connectors. Installation, termination and testing/certification will be needed for all cable runs/drops. Installation of racks is also needed.

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Model

Cabling/Fiber Runs

6

6 strands OM3 to each IDF in Middle School

Cabling/Drops

750

Cat 6

Racks

2

48u, enclosed, locking

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.


There is an additional document associated with this IFCB. Please click the buttons to download the document.

OTTAWA_C2_COVER_PAGE.pdf
2021_C2_Bidding_Instructions107.pdf
Ottawa_Middle_School_Cabling_Project_Addendum.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




Are the 6-fiber runs indoors?

Answer:
Yes.  The 6 fiber runs are indoors.  The entire project is indoors, and never leaves the single middle school building.