school Lebanon School District R3
IFCB Posted : Nov 6, 2020
Bid Deadline : Tuesday, Dec 22, 2020

Questions Due By : Saturday, Nov 21, 2020
Applicant Address : Lebanon, MO 65536
IFCB ID : 210003515

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12-month period.  This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one-year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

 

 

·         LEASED WIDE AREA NETWORK CIRCUITS DISQUALIFICATION FACTOR: Vendors must bid all connections. If vendors submit a bid missing any connection, we will consider your bid incomplete and disqualify your bid.

·         LEASED WIDE AREA NETWORK CIRCUITS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

·         DISQUALIFICATION FACTOR C1 NETWORK EQUIPMENT: Vendors must complete and include the C1 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of a single project will be disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS:  Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.


Services and Equipment Requested :

UPDATE 11/17/2020: Please use the “Revised C1 and C2 Equipment Specs”. The original document “C1 and C2 Equipment Specs” listed “Category Two Internal Connections” incorrectly as the header in cell B55.  The correct header is “Category Two Basic Maintenance of Internal Connections.”  The items requested are still the same. 


CATEGORY ONE

 

Leased Wide Area Network Circuits – 9 connections any delivery/technology type, daisy chained; The starting point is 777 Brice, and then to 500 N Adams Ave, 301 Hoover, 901 Maple Lane, 695 Millcreek Road, 1200 Clark Ave, 1310 East Route 66, 1015 N Jefferson, 757 Brice, and then back to 777 Brice. Leased lit fiber please provide pricing for 10 GB bandwidth: Leased dark fiber please provide pricing for 6 strands.

 

LEASED LIT FIBER DISQUALIFICATION FACTOR: Vendors must bid all connections. If vendors submit a bid missing any connection, we will consider your bid incomplete and disqualify your bid.

LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

C1 Network Equipment – There is an additional document to download with equipment needed. District will accept functional equivalents of these items.

VOLUNTARY SITE VISITS – C1 Network Equipment

 

Vendors wishing to bid on the Category 1 Network Equipment may attend a site visit between November 16, 2020 and November 20, 2020, preferable after 3:15pm.  Vendors should RSVP to Matt Stief at mstief@lebanon.k12.mo.us to set up a time for a site visit during those dates.  THIS EMAIL IS TO SET APPOINTMENTS ONLY.  ALL QUESTIONS AND BIDS MUST STILL BE SUBMITTED VIA THE IFCB.  BIDS NOT SUBMITTED VIA THE IFCB WILL BE DISQUALIFIED.

 

DISQUALIFICATION FACTOR C1 NETWORK EQUIPMENT: Vendors must complete and include the C1 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

 

CATEGORY TWO

 

VOLUNTARY SITE VISITS – Category 2 Internal Connections

 

Vendors wishing to bid on the Category Two Internal Connections Project may attend a site visit between November 16, 2020 and November 20, 2020, preferable after 3:15pm.  Vendors should RSVP to Matt Stief at mstief@lebanon.k12.mo.us to set up a time for a site visit during those dates.  THIS EMAIL IS TO SET APPOINTMENTS ONLY.  ALL QUESTIONS AND BIDS MUST STILL BE SUBMITTED VIA THE IFCB.  BIDS NOT SUBMITTED VIA THE IFCB WILL BE DISQUALIFIED.

 

INTERNAL CONNECTIONS

 

District is doing a wireless refresh at the Middle School with the addition of 2 outdoor AP. District is also replacing 2 core switches. Installation, activation and configuration will be needed on all equipment.

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Model

Antennas, Connectors and Related Components

8

Meraki Dual Band Omni Antenna or functional equivalent

Cabling

400-600 ft

2 drops for AP

Wireless Access Points

2

Meraki MR76 or functional equivalent

Wireless Access Points

96

Meraki MR56 or functional equivalent

Switches

2

There is an additional document available to download with specs for these core switches. District will accept functional equivalent of items listed.

Firewall

2

There is an additional document available to download with specs for these firewalls. District will accept functional equivalent of items listed.

 

NOTE:  We are requesting wireless access point and switch licenses on this IFCB which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS box on the Form 470 has been checked to cover this scenario).

COMPATIBILITY REQUIREMENT – AP must be compatible with existing Meraki cloud controller.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of a single project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS:  Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

Basic Maintenance of Internal Connections

 

There is another document associated with this IFCB available for download that lists the equipment to be maintained. 

 

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

 

 

 

 

Questions Received with Applicant Answers   ( Ask Questions? )