school Blue Ridge ISD
IFCB Posted : Nov 6, 2020
Bid Deadline : Friday, Dec 18, 2020

Questions Due By : Monday, Nov 16, 2020
Applicant Address : Blue Ridge, TX 75424
IFCB ID : 210003488

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND B: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND B: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND B: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND B: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND B: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.


Services and Equipment Requested :

UPDATE 11/12/20 - A map for the fiber run has been added

UPDATE 11/10/2020: Form 470 #210003780 has been filed for Cabling, Project B below. All requests remain the same.

Category 2

Internal Connections:

Project Narrative: The district is requesting equipment for a new construction site for an existing elementary campus that will be opening for the 2021-2022 school year. Cabling for network drops will already be completed. The district is needing to purchase all the necessary network equipment for internal connections as well as connecting the fiber running to the new campus.

The district is also requesting equipment for a new athletic field house that is being added to the current high school campus. This facility will serve as a location for additional high school courses and is set to be completed during the summer of 2021. This project will need all cabling for network drops as well as all network equipment. The district will also need a fiber installation run from the AG shop building to the new Field House. Once construction is complete this will be about 100 yards apart.

Project A – Network Equipment

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Antennas, Connectors and Related Components

133

3 foot blue Cat 6 patch cables

Antennas, Connectors and Related Components

133

1 foot blue Cat 6 patch cables

Antennas, Connectors and Related Components

33

3 foot green Cat 6 patch cables

Antennas, Connectors and Related Components

33

1 foot green Cat 6 patch cables

Antennas, Connectors and Related Components

11

6 foot patch cables

Antennas, Connectors and Related Components

6

3 foot stacking cables for switches

Antennas, Connectors and Related Components

8

Single mode LR SFP

Antennas, Connectors and Related Components

8

Multimode SFP

Switches

9

HPE Aruba 48 port PoE or functional equivalent

UPS/Battery Backup

7

APC Smart-UPS 1500 or functional equivalent

Rack

1

Wall mount cabinet for 1 x 48 port switch

Wireless Access Points

60

Aerohive AP 305C or functional equivalent

Wireless Access Points

2

Aerohive outdoor wireless access point or functional equivalent

Wireless Access Point

1

Aerohive 510C or functional equivalent

 

Installation and configuration are needed on all equipment.

NOTE: We are requesting WAP or switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

COMPATIBILITY REQUIREMENT PROJECT A

All AP must be compatible with existing Aerohive HiveManager Online wireless controller. 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

Project B –Cabling at new HS Field House

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Cabling

1

12 strand single mode fiber, est. 100 yards

Cabling

28

Cat6 drops

 

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND B: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND B: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND B: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND B: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND B: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

BLUE_RIDGE_C2_COVER_PAGE.pdf
2021_C2_Bidding_Instructions103.pdf
Fiber_Run_Map_for_BRHS_Field_House.jpg

Questions Received with Applicant Answers   ( Ask Questions? )




I do not see the requested "Project B" that is mentioned here on the form 470. This information below is written here but not on the 470. Will you clarify this? Is it part of their e-rate project? Thank you. ~ Mary Project B –Cabling at new HS Field House Type of Equipment Quantity Vendor Should Bid Preferred Make/Manufacturer Cabling 1 12 strand single mode fiber, est. 100 yards Cabling 28 Cat6 drops

Answer:
Thank you for catching that. We have filed another 470 for Project B and attached it to this IFCB. You can bid both projects (or just one) on this IFCB.

Just asking clarification on bidding projects A/B. IFB: "DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND B: Service providers are required to bid the entire hardware project. Bids for individual components of the project will be disqualified." Is project B considered an individual component? Thanks!~

Answer:

You can bid either project A or B (or both), but you must bid all components of whichever project you are bidding. For example, if you’re bidding project B but only bid the fiber run and not the Cat 6 drops, your bid would be disqualified.

Regarding the 12 strand single mode fiber run (approx. 100 yds), can more description of the run be given such as: is the run under any concrete parking lots, roads, etc. Is it a straight run through conduit under ground with no hinderances between buildings? Can a google map marking the run be provided?

Answer:

The 12 strand single-mode fiber run will be from the current BRHS Ag Shop to the new BRHS Athletic Field House. The run will be through conduit underground. Depending on the exit point of the fiber run from the AG shop there are limited to no hindrances to the new field house. If the run can exit the AG shop on the west side of the building there is not any concrete currently. A map has been added as an attachment to the IFCB.