school Granite ISD 3
IFCB Posted : Nov 5, 2020
Bid Deadline : Friday, Jan 1, 2021

Questions Due By : Friday, Nov 20, 2020
Applicant Address : Granite, OK 73547
IFCB ID : 210003384

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

·         INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

·         DISQUALIFICATION FACTOR INTERNET ACCESS: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services, the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT B: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT B: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT B: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT B: Vendors who wish to bid must attend a mandatory site visit. Vendors who submit a bid but have not attended a meeting will be disqualified.


Services and Equipment Requested :

UPDATE 12/4/2020: Bid deadline has been extended.

Category 1

Internet Access – Applicant currently has 100 Mb bandwidth and will accept bids up to 750 Mb. Please provide bids for 300 Mb, 400 Mb, 500 Mb and 600 Mb bandwidths. Please also include pricing for a leased router. Terminating address for this circuit is 507 West 6th St, Granite, OK 73547-0098. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

NOTE: Applicant will accept any technologies bid. It is our intention to meet all OUSF Fair and Open Competitive Bidding requirements. If you are a NECA/tariffed company, bids for your tariffed rates are allowed. If any of the specified bandwidth speeds are not a tariffed/NECA rate, please bid the closest rate you have available, within the limits of the bandwidth range specified on the 470.

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.

DISQUALIFICATION FACTOR INTERNET ACCESS: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services, the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

Category 2

Internal Connections

MANDATORY SITE VISIT

Vendors wishing to submit bids for Category two Project A and/or Project B must attend a mandatory site visit. The site visits will be held on November 16, 2020 through November 19, 2020. Vendors will need to email Missy Berry at mberry@granite.k12.ok.us  to set up a visit on one of the available dates.  Bids from vendors who did not attend either of the site visits will be disqualified. THIS EMAIL IS TO SET UP A SITE VISIT ONLY. ALL QUESTIONS AND BIDS MUST STILL BE SUBMITTED VIA THE IFCB. BIDS NOT SUBMITTED VIA THE IFCB WILL BE DISQUALIFIED.

 

Project A – AP and drops

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Cabling

22

Drops for AP

Wireless Access Points

22

AC and backward compatible

Wireless Controller

1

Preferably no annual fee or included in bid

 

Project B – Switches

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switches

10

1 GB ports, POE+

 

Installation and configuration will be needed on both Project A and Project B.

NOTE: We are requesting WAP or switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT B: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT B: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT B: Vendors who wish to bid must attend a mandatory site visit. Vendors who submit a bid but have not attended a meeting will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND PROJECT B: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

GRANITE_C2_COVER_PAGE.pdf
2021_C2_Bidding_Instructions100.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




Do you have existing wireless access points? If so are this 22-in addition to your existing wireless access points or replacing? What existing switches do you have? Will the additional switches be in addition to what you already have or replacing?

Answer:
Yes, replacing these. I'm not sure about the switches.

Questions gathered from Walk through: 1. Are you replacing or adding switches in building marked on floor plan? 2. Do the new switches need to be 24-port or 48-port switches? 3. It appears there are (4) existing AP's based on the floor plan, will those be repurposed or replaced with then new AP's? 4. It looks like there are 3 locations with fiber, will you need SFP modules in the switches for the connection of the fiber?

Answer:

Q1:  Replacing switches--

Q2: 24 or 48  switches---either as appropriate per number of ports needed

Q3: Replace Ap's 

Q4: SFP or SFP+  with new patch cables would be appropriate.