school Southern Boone Co Sch Dist R1
IFCB Posted : Nov 4, 2020
Bid Deadline : Monday, Dec 21, 2020

Questions Due By : Wednesday, Nov 18, 2020
Applicant Address : Ashland, MO 65010
IFCB ID : 210003241

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12-month period.  This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one-year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

 

·         E-rate rules require applicants to evaluate the cost of eligible goods and services and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS:  Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

 


Services and Equipment Requested :
UPDATE 11/18/20 - Q&As (including maps) from the walkthroughs have been added

CATEGORY TWO

MANDATORY SITE VISIT

Vendors wishing to bid on the Category Two Internal Connections project must attend one of two mandatory site visits.  All addresses are located in Ashland, MO 65010.

November 12
th @ 10:00AM – Vendors will begin at 803 S. Henry Clay Blvd, travel to 809 S. Henry Clay Blvd, then on to 303 N. Main Street and finish at 14520 S. Crump Lane. 

November 17
th @ 1:30PM – Vendors will begin at 803 S. Henry Clay Blvd, travel to 809 S. Henry Clay Blvd, then on to 303 N. Main Street and finish at 14520 S. Crump Lane. 
 

All vendors must wear a mask throughout the site visit and must pass a wellness and temperature check.
  Bids from vendors who did not attend a site visit will be disqualified.


INTERNAL CONNECTIONS

The Primary building will need cabling and 5 additional WAPs installed.

The Elementary building will need cabling and 4 additional WAPs installed.

The Middle School building will be having a new addition added to it and is set be ready for the 2022-2023 School Year.  Applicant will need installation of cabling and WAPs for 20 new rooms, as well as, 2 switches, 1 rack, and 1 UPS for this new addition.  An additional 16 WAPs will need to be wired and installed in the applicant’s current buildings.

The High School building will need cabling and 12 additional WAPs installed.

All bids should include installation and initial configuration for all requested equipment.
  The winning vendor will be required to test all devices installed to ensure they are working properly before the project is completed.

 

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Cabling

97

Cat6A network drops  

Racks

1

12U enclosed wall cabinet  

Switches

2

Aruba 10GB 48 port PoE including 48 port patch panels or functional equivalent

UPS/Battery Backup

1

APC Smart 750VA LCD Rackmount or functional equivalent

WAPs

57

Aruba Instant IAP 305 or functional equivalent

We are requesting switch and WAP licenses on this IFCB which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the Form 470 have been checked to cover this scenario).

Compatibility Requirement - All WAPs must be compatible with Aruba Instant IAP 205 and above.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS:  It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid entire hardware project/upgrade.  Bids for individual components of a single project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS:  Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.


There is an additional document associated with this IFCB. Please click the buttons to download the document.

Southern_Boone_C2_COVER_PAGE.pdf
2021_C2_Bidding_Instructions95.pdf
11-12-20_Walkthrough_Questions.pdf

Questions Received with Applicant Answers   ( Ask Questions? )