school Crawford County School District R1
IFCB Posted : Nov 3, 2020
Bid Deadline : Wednesday, Dec 16, 2020

Questions Due By : Saturday, Nov 14, 2020
Applicant Address : Bourbon, MO 65441
IFCB ID : 210003112

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12-month period.  This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one-year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS:  Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

 


Services and Equipment Requested :

CATEGORY TWO – INTERNAL CONNECTIONS


VOLUNTARY SITE VISITS

Vendors wishing to bid on any of the Internal Connections Projects may attend one of two voluntary site visits.  The site visits will be held on November 9th and November 13th at 8:30AM.  Vendors should report to the Bourbon Middle School at 363 Jost Street, Bourbon, MO 65441 and ask for Paul.  Vendors are required to wear masks.  The district is asking vendors not to attend if they do not feel well. 


PROJECT A: NETWORK UPGRADE

Please include installation and configuration costs for all requested equipment.  Please include licensing cost for the switches, WAPs and wireless controller.  Five year licensing is preferred.

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Cabling

5

Cat6 network drops

Switches

30

Extreme Networks 48 port with POE (with licensing) or functional equivalent

UPS/Battery Backup

16

APC, Tripplite or functional equivalent

Wireless Access Points

105

Extreme Networks (with licensing) or functional equivalent

Wireless Controller

1

Extreme Networks (with licensing) or functional equivalent

NOTE:  We are requesting switch, WAP, and wireless controller licenses on this IFCB which sometimes may be categorized as BMIC by USAC (the BMIC box on the Form 470 has been checked to cover this scenario).

 

PROJECT B: CACHING SERVER & FIREWALL 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Caching Server

1

K12USA or functional equivalent

Firewall Service and Components

1

K12USA or functional equivalent

 

PROJECT C: CABLING (WITH INSTALLATION) for new STEM/AG building

Please include pricing for installation.  This project is for a new STEM/AG building that has not yet been constructed.  There is a building diagram available for download.  The district will only be pursuing Project C or Project D, not both.

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

 Cabling

60

Cat6 network drops

Cabling

1

Fiber Run.  At High School connecting a new building to the High School.  Approx 600ft and will start at the High School IDF and terminate inside at the new building (STEM/AG building)

Cabling

4

48 port Cat6 patch panels

Cabling

4

Fiber patch panels

Cabling

60

2ft – 4ft patch cables

Antennas, Connectors and Related Components

30

Wall plates

Cabling

1

8,000 ft of Cat6 cabling

Antennas, Connectors and Related Components

2

GBIC modules

Antennas, Connectors and Related Components

2

Horizontal wire manager

Antennas, Connectors and Related Components

2

Boxes of Cat6 jacks

Antennas, Connectors and Related Components

50

Keystone jacks

Antennas, Connectors and Related Components

50

Raceways (conduit)

Rack

1

Tripplite or functional equivalent



PROJECT D: CABLING (NO INSTALLATION) for new STEM/AG building

No installation is being requested for this Project – this is for equipment only.  This project is for a new STEM/AG building that has not yet been constructed.  There is a building diagram available for download.  The district will only be pursuing Project C or Project D, not both.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

 Cabling

60

Cat6 network drops

Cabling

1

Fiber Run.  At High School connecting a new building to the High School.  Approx 600ft and will start at the High School IDF and terminate inside at the new building (STEM/AG building)

Cabling

4

48 port Cat6 patch panels

Cabling

4

Fiber patch panels

Cabling

60

2ft – 4ft patch cables

Antennas, Connectors and Related Components

30

Wall plates

Cabling

1

8,000 ft of Cat6 cabling

Antennas, Connectors and Related Components

2

GBIC modules

Antennas, Connectors and Related Components

2

Horizontal wire manager

Antennas, Connectors and Related Components

2

Boxes of Cat6 jacks

Antennas, Connectors and Related Components

50

Keystone jacks

Antennas, Connectors and Related Components

50

Raceways (conduit)

Rack

1

Tripplite or functional equivalent

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Service providers are required to bid entire hardware project/upgrade.  Bids for individual components of a single project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS:  Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.


There is an additional document associated with this IFCB. Please click the buttons to download the document.

Building_Diagram.jpg
Crawford_C2_COVER_PAGE.pdf
2021_C2_Bidding_Instructions91.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




Hello, What is the VA rating of the UPS's that you require? Are the any special plug types needed? Thanks, Kane

Answer:

Minimum of 1500VA. No special plug, standard plugs in current locations.

1. Is there a particular Tripp Lite UPS model being requested? 2. If no to the above, tower or rack mount? 3. Preference on VA or wattage capacity? 4. For the rack: a. open or enclosed? b. How many rack spaces are required? c. wall mount of floor standing?

Answer:

1) No

2) Rack Mounted

3) Minimum 1500VA

4a) Open

4b) Minimum 20U

4c) Wall-mount

The 600ft of Fiber is that singlemode or multimode fiber OM1, OM@, OM3, OM4? Are the GBIC singlemode or multimode? Is there a pathway to install the fiber cable or will it have to be direct buried? Do you want a 2 or 4 post rack?

Answer:

I'm not familiar with fiber installs too much, so we are looking towards vendor recommendations (as long as they are cost-effective for our needs). We encourage you to attend a walkthrough. 

Fiber run will be inside and at top of ceiling/above tiles.

Wall-mounted rack.

When it says 2 boxes of Cat 6 jacks is that on top of the 50 keystone jacks? How many jacks per box? What strand of fiber cable? What size of fiber patch panels? What kind of fiber connectors LC,ST,SC,FC?

Answer:

Yes, 2 boxes of 50 count RJ45 connectors Cat 6

50 keystone jacks in total.

Fiber run looking at vendor recommendations as long as they are cost-effective for our needs. We encourage you to attend a walkthrough.

Patch Panel, 12 port

Hello. In regards to the 105 WAP’s, would you be interested in seeing bids for an installed managed solution?

Answer:

No, we did not request leased/managed equipment (MIBS) on this IFCB or 470.