·         All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

·         Contracts must not prohibit SPIN changes.

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12-month period.  This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one-year terms. Please include this language in your final contract.

·         All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS:  Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

CATEGORY TWO – INTERNAL CONNECTIONS


VOLUNTARY SITE VISITS

Vendors wishing to bid on any of the Internal Connections Projects may attend one of two voluntary site visits.  The site visits will be held on November 9^th and November 13^th at 8:30AM.  Vendors should report to the Bourbon Middle School at 363 Jost Street, Bourbon, MO 65441 and ask for Paul.  Vendors are required to wear masks.  The district is asking vendors not to attend if they do not feel well. 


PROJECT A: NETWORK UPGRADE

Please include installation and configuration costs for all requested equipment.  Please include licensing cost for the switches, WAPs and wireless controller.  Five year licensing is preferred.

NOTE:  We are requesting switch, WAP, and wireless controller licenses on this IFCB which sometimes may be categorized as BMIC by USAC (the BMIC box on the Form 470 has been checked to cover this scenario).

PROJECT B: CACHING SERVER & FIREWALL 

PROJECT C: CABLING (WITH INSTALLATION) for new STEM/AG building

Please include pricing for installation.  This project is for a new STEM/AG building that has not yet been constructed.  There is a building diagram available for download.  The district will only be pursuing Project C or Project D, not both.

PROJECT D: CABLING (NO INSTALLATION) for new STEM/AG building

No installation is being requested for this Project – this is for equipment only.  This project is for a new STEM/AG building that has not yet been constructed.  There is a building diagram available for download.  The district will only be pursuing Project C or Project D, not both.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Service providers are required to bid entire hardware project/upgrade.  Bids for individual components of a single project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS ALL PROJECTS:  Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.