school Clinton Co R-III School District
IFCB Posted : Nov 2, 2020
Bid Deadline : Monday, Dec 14, 2020

Questions Due By : Wednesday, Nov 11, 2020
Applicant Address : Plattsburg, MO 64477
IFCB ID : 210003110

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR MIBS: Service providers are required to bid the entire project.  Bids for individual components of the project will be disqualified.

·         DISQUALIFICATION FACTOR MIBS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

 


Services and Equipment Requested :

UPDATE 11/10/2020: For MIBS 7 switches should be Meraki MS220. Formatting was also corrected.

 ISQUALIFICATION FACTOR MIBS: 

Category 2

 

Internal Connections – Applicant would like 5 year term licenses for switches.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switches

4

Meraki MS225-48FP L2 Stck Cld-Mngd 48 x GigE 740W PoE including licenses or functional equivalent

UPS

5

Rack mountable

NOTE: We are requesting

NOTE: We are requesting Switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

Managed Internal Broadband Service (MIBS): District owned equipment

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Firewall

1

PFSense

UPS

7

Various models

Racks

5

n/a

Switches

3

Meraki MS225

Switches

7

Meraki MS5220

Switches

2

HP Procurve

Wireless Access Points

15

Meraki MR33

Wireless Access Points

30

MR45

Wireless Access Points

2

MR55

Wireless Access Points

10

MR56

DISQUALIFICATION FACTOR M

DISQUALIFICATION FACTOR MIBS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

 DISQUALIFICATION FACTOR MIBS: Service providers are required to bid the entire project.  Bids for individual components of the project will be disqualified.


 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

CLINTON_CO_C2_COVER_PAGE.pdf
2021_C2_Bidding_Instructions90.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




Hello, What is the VA rating you require for the UPS's, are there any special plug types needed? Also, what are the requirements for your 5 racks in regards to how many RU's are required? Thank you.

Answer:
1500 VA, no special plugs.  We already have the racks in place; we do not need new racks. 

This is a little confusing to me: Category 2 Internal Connections - The (4) Meraki MS225-48FP L2 Stck Cld-Mngd 48 x GigE 740W PoE including licenses and the (5) UPS are new purchases, correct? Then you have a section labeled: Managed Internal Broadband Service (MIBS): District owned equipment What are you needing with the items listed in this section?

Answer:

Yes those  are new purchases. MIBS is Managed Internal Broadband Service, including network monitoring. Basically everything necessary to keep the equipment in proper working order. See USAC’s eligible services list here: https://www.usac.org/e-rate/applicant-process/before-you-begin/eligible-services-list/