school University City School District
IFCB Posted : Sep 16, 2020
Bid Deadline : Tuesday, Nov 3, 2020

Questions Due By : Thursday, Oct 1, 2020
Applicant Address : University City, MO 63130
IFCB ID : 210000668

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B or Project C.  Bids for individual components of a single project will be disqualified.



·         DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.


Services and Equipment Requested :

UPDATE 10/06/20: A zip file containing floor plans have been added as an attachment and are available for download. 

Category Two-Internal Connections

 

VOLUNTARY SITE VISIT

Vendors wishing to bid on an internal connections project can attend a voluntary site visit either September 24th or September 30th from 9am-2pm.  Vendors will meet at 8136 Groby Rd., University City, MO 63130, and check in with either Mark Basi, or Ayinde Wayne.

 

Project Narrative

The District is requesting installation/configuration on WAPs (proj. A), and cabling (proj. B).

 

Project A-Wireless Access Points

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Wireless Access Points

175

Aruba AP 505 or 515 with licensing or functional equivalent

 

Project B-Cabling

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Cabling

50

Cat6 cable runs est. 2000 ft.

 

Project C-UPS & Switches

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switches

5

Dell 48-port POE (N2048P) or functional equivalent

UPS/Battery Backup

20

No Preference

 

NOTE: We are requesting WAP or switch licenses on this IFCB, which sometimes may be categorized as BMIC by USAC (the BMIC box on the 470 has been checked to cover this scenario).

 

Compatibility Requirement for Project A-C

All requested equipment must be compatible with existing Aruba Central software.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B or Project C.  Bids for individual components of a single project will be disqualified.

 

Basic Maintenance of Internal Connections

 

Project Narrative

The District is requesting 20 hours a month for maintenance.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switches

10

Dell N2048P

Wireless Access Points

250

Aruba AP-505 & AP-515

 

DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2021_C2_Bidding_Instructions10.pdf
University_City_C2_COVER_PAGE.pdf
U_City_Floor_Plans.zip

Questions Received with Applicant Answers   ( Ask Questions? )




Please confirm that the site visit is voluntary? Will the diagram with the mdf and idf closets be uploaded and have each cable drop marked? Will the diagram be to scale so we can estimate distance/length?

Answer:
Yes, the site visit is voluntary. Yes, the diagram will be uploaded and have cable drops marked. Yes, it will be to scale. We are working on that now and will upload those documents as soon as they are available. 

Good morning, I’m hoping to gather details around the UPS requirements for this bid. I’d like to offer up an APC option. Do you have details such as. 1. Load requirements 2. Runtime requirements 3. Voltage being used 4. Any special plug types? I can offer suggestions based on what devices will be plugged into these UPS devices, if you have that list.

Answer:

2200VA  ~1920W  

Runtime/Watts      35min ~1500W

Typical 110 Plug

What are the specs for the (20) UPS/Battery Backup?

Answer:

2200VA  ~1920W  

Runtime/Watts      35min ~1500W

Typical 110 Plug

We are tying to locate the 8 sight install sights. Could you please provide the addresses for them?

Answer:

737 Kingsland Avenue, University City, MO 63130 

1500 N. 82nd Blvd, University City, MO 63132  

7220 Waterman Avenue, University City, MO 63130  

7400 Balson Avenue, University City, Mo 63130  

6761 Bartmer Avenue, University City, MO 63130  

8125 Groby Road, University City, MO 63130  

7401 Balson Avenue, University City, Mo 63130  

8136 Groby Road, University City, MO 63130  

Is the customer willing to split items up? One vendor only bidding select items?

Answer:

Vendors are required to bid on all of the items requested in each project. Vendors can choose to bid on one project, and that bid must include every item in the project.