school Muskogee ISD 20
IFCB Posted : Sep 3, 2020
Bid Deadline : Wednesday, Oct 28, 2020

Questions Due By : Friday, Sep 25, 2020
Applicant Address : Muskogee, OK 74401
IFCB ID : 210000511

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

·         E-rate rules require applicants to evaluate the cost of eligible goods and services and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

·         DISQUALIFICATION FACTOR INTERNET: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).
 

·         INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.


Services and Equipment Requested :

UPDATE 9/30/20: The bid deadline has been extended. 

UPDATE 9/28/20 – Questions from the second walkthrough have been added

UPDATE 9-18-20: Q&As from the walkthrough have been attached

Category One

Internet Access – Applicant is requesting 10Gbps bandwidth. The terminating address for this circuit is 1700 Beacon St, Muskogee, OK 74401; (918)684.  E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request.  If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. 

NOTE: Applicant will accept any technologies bid. It is our intention to meet all OUSF Fair and Open Competitive Bidding requirements. If you are a NECA/tariffed company, bids for your tariffed rates are allowed. If any of the specified bandwidth speeds are not a tariffed/NECA rate, please bid the closest rate you have available, within the limits of the bandwidth range specified on the 470.

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.

DISQUALIFICATION FACTOR INTERNET: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

Category Two Internal Connections

MANDATORY SITE VISIT

Vendors wishing to submit bids for the internal connections project must attend one of two mandatory site visits. The site visits will be held on September 15th, 2020 and September 24th, 2020. Both site visits will begin at 10am. Vendors will meet at Muskogee High School, A Building, located at 3600 E Shawnee Rd, Muskogee, OK 74403. Bids from vendors who did not attend either of the site visits will be disqualified.

Project Narrative

The District is performing a complete Wi-Fi refresh, and is requesting 10 GB single mode fiber to be run from the MDF to closets.  Installation and configuration will be needed for entire project.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Cabling

60

Single mode fiber runs

Racks

60

No Preference

Switches

60

48-port POE

UPS/Battery Backup

60

No Preference

Wireless Access Points

600

No Preference; include licensing

Wireless Controller

2

No Preference; include licensing

 

NOTE: We are requesting WAP or switch licenses on this IFCB, which sometimes may be categorized as BMIC by USAC (the BMIC box on the 470 has been checked to cover this scenario).

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2021_C2_Bidding_Instructions3.pdf
Muskogee_C2_COVER_PAGE.pdf
Information_Provided_During_Walkthrough.docx
2nd_Walkthrough_QAs.docx

Questions Received with Applicant Answers   ( Ask Questions? )




Are there any more documents associated with this solicitation? Is there a cost estimate/budget available? Also, is there a set date in which work will begin? Thank you

Answer:

Answers:  No set start date, but we will fit in the window. Budget - we will be staying in our eRATE budget, we will not be exceeding with many out of pocket expenses. All of the documents available are posted to the IFCB and USAC’s EPC system.

How many IPs will you need for the internet circuit? Are you seeking carrier diversity? Is there a common conduit on the west side of the property for fiber?

Answer:

approx 24

common entry is actually on the south side

How many strands for the fiber (6 strand, 12 strand)?

Answer:

6 is ok 

What is the estimated load on each battery backup? Is Network Management needed on the battery backups? and What plug type...NEMA 5-15P or NEMA 5-20P ?

Answer:

NEMA 5-15P

and load will be approx 2 48 port POE switches

No management

Handout from walkthrough has "28 single mode fiber runs". But only a total of 37 new racks. Is there some existing fiber staying in place? If so, what type is it and what fiber transceivers will be needed? Are the racks replacing existing racks? If so, who is responsible to move existing cabling patch panels and network equipment to new rack? Also, does the existing cabling have enough play to move patch panels around? The quantity of 60 racks on the RFP is really 37, correct? Same with the UPS units, correct? Is there a breakdown of how many switches go in each new rack? How many total switches in the new racks? Verify that there are 447 AP's for classrooms on walk through sheet. Do you need a quote for the 600 quantity on RFP?

Answer:

Handout from walkthrough has "28 single mode fiber runs".   But only a total of 37 new racks. Is there some existing fiber staying in place? If so, what type is it and what fiber transceivers will be needed? 

 

- Updated total of 34 single mode fiber runs and 42 total racks, 12 standing/locking racks and 31 wall mount/locking racks. On standing racks - 24U minimum and wall mount - 12U minimum. Only holding network gear, no need for server depth.

 

Are the racks replacing existing racks? If so, who is responsible to move existing cabling patch panels and network equipment to new rack? Also, does the existing cabling have enough play to move patch panels around?

 

·  Yes, replacing existing racks. Vendor will be responsible for moving existing panels and equipment. Existing wiring should have enough slack to move.

 

The quantity of 60 racks on the RFP is really 37, correct?

 

·  Total of 42 racks, 12 standing/locking racks and 31 wall mount/locking racks. On standing racks - 24U minimum and wall mount - 12U minimum. Only holding network gear, no need for server depth

 

Same with the UPS units, correct?

 

·  42 total UPS units.

 

Is there a breakdown of how many switches go in each new rack?

 

·  Most racks will receive 1 of the new switches, with some receiving 2 of the new switches.

 

How many total switches in the new racks?

·  Most racks will receive 1 of the new switches, with some receiving 2 of the new switches.



Verify that there are 447 AP's for classrooms on walk through sheet. Do you need a quote for the 600 quantity on RFP? 

 

·  Correct, we want to competitively bid 600.