All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.
· All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
· Please include the correct Service Provider Identification Number (SPIN) on your bid.
· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
· Contracts must not prohibit SPIN changes.
· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.
· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.
· All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.
· The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND B: Service providers are required to bid an entire Project A-Lincoln Elementary Site 1, or Project B-Caney Valley Jr/Sr HS Site 2. Bids for individual components of a single project will be disqualified.
Category Two-Internal Connections
MANDATORY SITE VISIT
Vendors wishing to submit bids for internal connections projects must attend one of two mandatory site visits. The site visits will be held on September 16th, 2020 and September 23rd, 2020. Both will begin at 9am. Vendors will meet at the High School located at 601 East Bullpup Blvd. Bids from vendors who did not attend either of the site visits will be disqualified.
Project Narrative
This project is installing a 10Gbps fiber between modules at the school.
Project A-Lincoln Elementary Site 1 201 E 1st Ave Caney, KS
Type of Equipment |
Quantity Vendor Should Bid
|
Preferred Make/Manufacturer |
Cabling |
1 |
10Gb Fiber from module to module |
Project B-High School Site 2 601 East Bullpup Blvd. Caney, KS
Type of Equipment |
Quantity Vendor Should Bid
|
Preferred Make/Manufacturer |
Cabling |
1 |
10Gb Fiber from module to module |
Compatibility Requirement
The fiber will need to match the switch module connection. We are looking for a service that will install appropriate length of fiber from module to module throughout each building.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND B: Service providers are required to bid an entire Project A-Lincoln Elementary Site 1, or Project B-Caney Valley Jr/Sr HS Site 2. Bids for individual components of a single project will be disqualified.
2021_C2_Bidding_Instructions2.pdf |
Caney_Valley_C2_Cover_Page.pdf |
Answer:
This is why we are requiring an onsite visit, there are multiple modules, it is not one.
Answer:
All of the documents available are posted here (and copied to USAC’s EPC system).
Answer:
No, we are seeking bids in order to determine the cost/budget for this project.
Answer:
It depends on when we get funded. The dates for install would be over a scheduled school break or summer of 2021 if possible.
Answer:
You may just attend at any of the scheduled time, please be there at the start in order to accommodate the entire walkthrough.