school Caney Valley USD 436
IFCB Posted : Sep 3, 2020
Bid Deadline : Monday, Oct 26, 2020

Questions Due By : Thursday, Sep 24, 2020
Applicant Address : Caney, KS 67333
IFCB ID : 210000507

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND B: Service providers are required to bid an entire Project A-Lincoln Elementary Site 1, or Project B-Caney Valley Jr/Sr HS Site 2. Bids for individual components of a single project will be disqualified.


Services and Equipment Requested :

Category Two-Internal Connections

 

MANDATORY SITE VISIT

Vendors wishing to submit bids for internal connections projects must attend one of two mandatory site visits. The site visits will be held on September 16th, 2020 and September 23rd, 2020. Both will begin at 9am. Vendors will meet at the High School located at 601 East Bullpup Blvd. Bids from vendors who did not attend either of the site visits will be disqualified.

 

Project Narrative

This project is installing a 10Gbps fiber between modules at the school.

 

Project A-Lincoln Elementary Site 1 201 E 1st Ave Caney, KS

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Cabling

1

10Gb Fiber from module to module

 

Project B-High School Site 2 601 East Bullpup Blvd. Caney, KS

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Cabling

1

10Gb Fiber from module to module

 

Compatibility Requirement

The fiber will need to match the switch module connection.  We are looking for a service that will install appropriate length of fiber from module to module throughout each building.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT A AND B: Service providers are required to bid an entire Project A-Lincoln Elementary Site 1, or Project B-Caney Valley Jr/Sr HS Site 2. Bids for individual components of a single project will be disqualified.

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2021_C2_Bidding_Instructions2.pdf
Caney_Valley_C2_Cover_Page.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




Can you please provide the length between the two modules for each of the sites? Project A - Lincoln Elementary Site 1 Project B - Caney Valley Jr/Sr HS Site 2

Answer:

This is why we are requiring an onsite visit, there are multiple modules, it is not one.

are there any more documents available than what is posted here? IFCB ID : 210000507

Answer:

All of the documents available are posted here (and copied to USAC’s EPC system).

is there a cost estimate/budget available for this? IFCB ID : 210000507

Answer:

No, we are seeking bids in order to determine the cost/budget for this project.

is there a set date in which construction work will begin? IFCB ID : 210000507

Answer:

It depends on when we get funded. The dates for install would be over a scheduled school break or summer of 2021 if possible.

Would you like us to contact you if we plan on attending a walkthrough, or should we just show up at the time and place referenced in the RFP? If you would like us to contact you first, please identify the preferred method of contact.

Answer:

You may just attend at any of the scheduled time, please be there at the start in order to accommodate the entire walkthrough.