Camden Public Schools

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Jan 27, 2020

Bid Deadline : Friday, Mar 6, 2020

Questions Due By : Monday, Feb 3, 2020

Applicant Address : Camden, AR 71701

IFCB ID : 200017558

IFCB Requirements :

• All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

• Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

• Please include the correct Service Provider Identification Number (SPIN) on your bid.

• By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

• Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

• Contracts must not prohibit SPIN changes.

• Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

• Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

• All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

• All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

• All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

• The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B or Project C. Bids for individual components of a single project will be disqualified.

Services and Equipment Requested :

UPDATE 2/7/20: The bid deadline has been extended.

INTERNAL CONNECTIONS

Project Narrative

The Camden Fairview School District is requesting funds to replace the wireless access points due to the district having more wireless devices. Due to the increase in wireless devices, we are in need of better core switches and racks to house the switches. Installation, configuration, and activation will be needed for the switches and wireless access points, and installation will be needed for all racks.

Project A-Racks

Type of Equipment	School Name	Quantity Vendor Should Bid	Preferred Make/Manufacturer
Racks	Central Office	1	48u Smart rack (Standing) or functional equivalent
Racks	High School	1	48u Smart rack (Standing) or functional equivalent
Racks	Middle School	1	42u Smart rack (Standing) or functional equivalent
Racks	Intermediate	1	42u Smart rack (Standing) or functional equivalent
Racks	Ivory Primary	2	30u racks (Standing) or functional equivalent
Racks	Fairview Elementary	1	15u rack (Wall-Mount) or functional equivalent

Project B-Switches

Type of Equipment	School Name	Quantity Vendor Should Bid	Preferred Make/Manufacturer
Switches	Central Office	1	Aruba 6300M or functional equivalent
Switches	High School	1	Aruba 6300M or functional equivalent
Switches	Middle School	1	Aruba 6300M or functional equivalent
Switches	Intermediate	1	Aruba 6300M or functional equivalent
Switches	Ivory Primary	1	Aruba 6300M or functional equivalent
Switches	Fairview Elementary	1	Aruba 6300M or functional equivalent

NOTE: The BMIC box has been checked on the 470 in the event that your licenses are considered BMIC (not IC) by USAC. Bid those costs, if any, under Internal Connections on the cover page.

Project C-Wireless Access Points

Type of Equipment	School Name	Quantity Vendor Should Bid	Preferred Make/Manufacturer
Wireless Access Points	High School	30	Ruckus R750 or functional equivalent
Wireless Access Points	Middle School	27	Ruckus R750 or functional equivalent
Wireless Access Points	Intermediate	20	Ruckus R650 or functional equivalent
Wireless Access Points	Ivory Primary	13	Ruckus R650 or functional equivalent
Wireless Access Points	Fairview Elementary	10	Ruckus R650 or functional equivalent

NOTE: The BMIC box has been checked on the 470 in the event that your licenses are considered BMIC (not IC) by USAC. Bid those costs, if any, under Internal Connections on the cover page.

Compatibility Requirement-Project C

All WAPs must be compatible with our current system, Ruckus Virtual SmartZone Essentials.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B or Project C. Bids for individual components of a single project will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2020C2BiddingInstructions7389.pdf
CamdenC2COVERPAGE.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

Will there be a mandatory site visit?

Answer:

There is not a mandatory site visit.

Are there any existing Aruba switches or cloud management currently in place?

Answer:

We do have Aruba switches currently in place but there is no cloud management in place.

What port count do you need at each location? Do you need any optics? Single mode/Multi mode? What model switches do you currently have?

Answer:
What port count do you need at each location? 24 ports

Do you need any optics? Yes

Single mode/Multi mode? Multimode

What model switches do you currently have? Aruba 3810 M

Question deadline has been reached.