school Ozark Mountain School District
IFCB Posted : Oct 20, 2020
Bid Deadline : Tuesday, Dec 8, 2020

Questions Due By : Thursday, Nov 5, 2020
Applicant Address : St. Joe, AR 72675
IFCB ID : 210002105

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12-month period.  This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one-year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS:  Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.


Services and Equipment Requested :

CATEGORY TWO

 

MANDATORY SITE VISIT – Vendors wishing to bid on the Category Two Internal Connections project must attend one of two mandatory site visits.  The site visits will be held on October 28th and November 4th at 9:00AM.  Vendors should report to Bruno-Pyatt School, 4754 Hwy 125, Everton, AR 72633 and check in with David Pilgrim at the office.

 

INTERNAL CONNECTIONS – Applicant is requesting the installation and configuration of 28 WAPs and 4 network drops (there are 24 existing network drops).  All WAPs will also need to be verified for proper operation.  There is another document associated with this IFCB that is available for download, Ozark Mountain Floor Plans.  The floor plans show where 27 new WAPs are needed; the 28th WAP will need to be installed in the gymnasium. 

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

 WAPs

28

Extreme/Enterasys with licensing or functional equivalent

Cabling

4

Network drops

 

NOTE:  We are requesting WAP licenses on this IFCB which sometimes may be categorized as BMIC by USAC (the BMIC box on the Form 470 has been checked to cover this scenario).

 

Compatibility Requirement

All WAPs must be compatible with the applicant’s existing Enterasys/Extreme Network Switches.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS:  It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.


DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.


DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.


DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid entire hardware project/upgrade.  Bids for individual components of a single project will be disqualified.


DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.


DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.


DISQUALIFICATION FACTOR INTERNAL CONNECTIONS:  Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

Ozark_Mountain_Floor_Plans.pdf
Ozark_Mountain_C2_Cover_Page.pdf
2021_C2_Bidding_Instructions55.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




Do you have a lift, if so are the vendors allowed to use it?

Answer:

No lift will be needed, all work can be completed on ladders.

What is the model number of your existing switches and wireless access points?

Answer:

All equipment is Enterasys/ Extreme Networks

 

Switches:

B5G124-48 48 port non-powered switches

B5G124-48P2 48 port powered switches

D2G124-12P 12 port powered switches

B5G124-24P 24 port powered switches

 

WAPs:

WS-AP3915i-FCC 

WS-AP3935i-FCC 

Will waivers be approved for companies with restricted travel due to the pandemic that cannot attend the site visits? Is there a possibility of a virtual walk through, instead?

Answer:

An onsite visit is necessary to properly bid the project and a virtual walk through is not possible due to time constraints and the ability to properly convey sight requirements.