school North Park School District R-1
IFCB Posted : Oct 19, 2020
Bid Deadline : Tuesday, Dec 1, 2020

Questions Due By : Thursday, Oct 29, 2020
Applicant Address : Walden, CO 80480
IFCB ID : 210002033

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12-month period.  This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one-year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

 

·         E-rate rules require applicants to evaluate the cost of eligible goods and services and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

 

·         INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

·         LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS:  Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

 

·         DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.


Services and Equipment Requested :

UPDATE 10/27 - Maps have been added

UPDATE 10/20/20 – The request for internet access has been cancelled.


CATEGORY ONE

 

Leased Lit Fiber – 1GB WAVE connection from 910 4th Street, Walden, CO 80480; (970) 723; to Steamboat Springs School District located at 325 7th Street, Steamboat Springs, CO 80487; (970) 879.  Please include all installation costs.  Please include pricing for a leased router and leased switches.  Please include service level agreements with your bid.

LEASED LIT FIBER DISQUALIFICATION:  Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

Internet Access – Applicant currently has 1GB bandwidth and is requesting bids for 1GB, 1.5GB, 2GB, 2.5GB and 3GB bandwidths.  Please include pricing for installation and configuration costs.  Please include pricing for a leased router.  Please include service level agreements with your bid.  If firewall services are available, please indicate so on your bid.

The terminating address for this circuit is 910 4th Street Walden, CO 80480; (970) 723.  E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

 

CATEGORY TWO

 

VOLUNTARY SITE VISIT – Vendors wishing to bid on the Category Two Internal Connections project may attend one of two voluntary site visits.  The site visits will be held on October 26th and October 28th.  Vendors should arrive between 8:00 am – 10:00am; or 3:30pm – 5:00pm, on either day.  Vendors should report to 910 4th Street Walden, CO 80480, and check in at the front office.

 

INTERNAL CONNECTIONS – The applicant’s current WAPs have reached their end of life, therefore, they need to upgrade 33 WAPs throughout the school.  The requested quantity of 33 includes 3 outdoor APs and 2 high density APs for the gym and cafeteria.  Please include pricing for installation and configuration for switches, WAPs, and controller.  Applicant is also requesting service level agreements for this network upgrade.

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

 Switches

4

50 port PoE switches; Avaya 4850 GTS-PWR+ or functional equivalent

 Switches

1

10 port PoE switches; Avaya 3510 GTS-PWR+ or functional equivalent

Switches

1

26 port PoE switches; Avaya 4926 GTS-PWR+ or functional equivalent

UPS/Battery Backup

4

No preference

WAPs

33

PoE preferred, Aruba, Meraki or functional equivalent

Wireless Controller

1

Aruba, Meraki or functional equivalent

 

NOTE:  We are requesting switch, WAP, and wireless controller licenses on this IFCB which sometimes may be categorized as BMIC by USAC (the BMIC box on the Form 470 has been checked to cover this scenario).

 

Switch Compatibility Requirement – All switches should be compatible with applicant’s existing Avaya switches. 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS:  It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid entire hardware project/upgrade.  Bids for individual components of a single project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS:  Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

 

BASIC MAINTENANCE OF INTERNAL CONNECTIONS – Applicant is requesting a manufacturer’s support contract. 

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

 Switches

4

50 port PoE switches; Avaya 4850 GTS-PWR+ or functional equivalent

 Switches

1

10 port PoE switches; Avaya 3510 GTS-PWR+ or functional equivalent

Switches

1

26 port PoE switches; Avaya 4926 GTS-PWR+ or functional equivalent

UPS/Battery Backup

4

No preference

WAPs

33

PoE preferred, Aruba, Meraki or functional equivalent

Wireless Controller

1

Aruba, Meraki or functional equivalent

 

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire project.  Bids for individual components of the project will be disqualified.

DISQUALIFICATION BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.


There is an additional document associated with this IFCB. Please click the buttons to download the document.

North_Park_C2_Cover_Page.pdf
2021_C2_Bidding_Instructions53.pdf
North_Park_Map.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




The walkthrough states that vendors can arrive between 8-10am. Does that mean we can show up at 9 or we need to be there promptly at 8am? Do we need to alert anyone that we will be there on wednesday? Are you guys open to taking demonstrations or trial equipment (sent from the manufacturer to be e-rate compliant) of equivalent products?

Answer:

The walkthrough states that vendors can arrive between 8-10am. Does that mean we can show up at 9 or we need to be there promptly at 8am? 

 

Vendors can show up anytime between 8 and 10.

 

Do we need to alert anyone that we will be there on wednesday?

 

I would appreciate it if they let me know that they are coming.  My email is bbrown@npk12.org.  This will only be for RSVPs, all questions need to be submitted via the website at www.crwconsulting.com/ifcb

 

Are you guys open to taking demonstrations or trial equipment (sent from the manufacturer to be e-rate compliant) of equivalent products? 

 

We will determine the need for vendor demonstrations after the bids have been received and the bid deadline has passed.

It states that the Internet Access request has been cancelled. To be clear, are you still looking for bids on Leased Lit Fiber, just not Internet Access?

Answer:

That is correct, we still want the leased lit fiber bid.

1. Do the switches require dual power supply? 2. Do all switches require SFP+ ports for 10GB uplinks? 3. Interested in implementing Wifi6 Access Points with MGIG capabilities? 4. Do all required access point locations have existing CAT6 cabling? 5. In your request for basic maintenance, how many hours of support would you like to see to be billed on an as-used basis per e-rate guidelines? 6. What are your current UPS models so we can best propose a logical replacement? o Do you need tower or rack mount UPSes? o How much run time?

Answer:

1. Do the switches require dual power supply? 

Yes

 

2. Do all switches require SFP+ ports for 10GB uplinks? 

Yes

 

3. Interested in implementing Wifi6 Access Points with MGIG capabilities? 

Yes, but quote both AX and AC and a Proof of Concept will need to be completed before deciding.

 

4. Do all required access point locations have existing CAT6 cabling? 

Existing cabling is Cat5e

 

5. In your request for basic maintenance, how many hours of support would you like to see to be billed on an as-used basis per e-rate guidelines? 

We are not asking for a block of hours. I want 24/7 support if the switch goes down (manufacturer’s support contract): I don't feel that I can give an hour figure.

 

6. What are your current UPS models so we can best propose a logical replacement? o Do you need tower or rack mount UPSes? o How much run time?  

 APC SMART-UPS 1000

I currently have tower mounts

Run Time - Ideal is 30 minutes but would have to be cost effective.  So quoting something similar to existing would suffice.  

Are we able to get a map of your building for design and walkthrough?

Answer:

A map has been added as an attachment to the IFCB

CRW Consulting here, below is the info provided during the walk-through.

Answer:

1) Our building interior is mostly concrete; only a few recently remodeled classrooms have sheetrock and/or a drop ceiling.  There are very few sheetrock walls.  

2) The vo ag building is connected via copper. All other IDF's are connected via fiber.

3) All switches are PoE  and are Avaya.

4) There is no need to do anything with wiring; this project is just to replace existing APs.

1) Should the 4x 50 port POE switches be stacked or will they be installed in separate IDF closets? 2) Should we include pricing for 10GB transceiver/GBICs for the uplinks? If so, how many?

Answer:

 1) Should the 4x 50 port POE switches be stacked or will they be installed in separate IDF closets? 

2 will be in separate closets and then 2 could be stacked because they will be in the same closet.

 

2) Should we include pricing for 10GB transceiver/GBICs for the uplinks? If so, how many?  

No