school Stonewall School District 30
IFCB Posted : Oct 15, 2020
Bid Deadline : Tuesday, Dec 8, 2020

Questions Due By : Friday, Nov 6, 2020
Applicant Address : Stonewall, OK 74871
IFCB ID : 210001885

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

 

·         E-rate rules require applicants to evaluate the cost of eligible goods and services and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

·         DISQUALIFICATION FACTOR INTERNET AND WAN: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

 

·         INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

·         WAN DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

·         DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

 

 


Services and Equipment Requested :

UPDATE 10/15/20: The voluntary walkthrough dates have been changed to Nov. 4th & 5th. The question and bid deadline have been extended. 

Category One

 

Internet Access – Applicant currently has 1Gb bandwidth, and will accept bids up to 10Gb bandwidth.  Applicant is specifically requesting bids for increments of 1.5Gb through 10Gb bandwidths. Please include pricing for a leased router.  The terminating address for this circuit is 600 S. High School Ave., Stonewall, OK 74871; (580)265.  E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request.  If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. 

NOTE: Applicant will accept any technologies bid. It is our intention to meet all OUSF Fair and Open Competitive Bidding requirements. If you are a NECA/tariffed company, bids for your tariffed rates are allowed. If any of the specified bandwidth speeds are not a tariffed/NECA rate, please bid the closest rate you have available, within the limits of the bandwidth range specified on the 470.

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.

DISQUALIFICATION FACTOR INTERNET ACCESS: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

WAN Connection – Applicant currently has a 1Gb connection that runs from the Admin Building located at 600 S. High School Ave., Stonewall, OK 74871; to McLish MS located at 26050 CR 3590, Stonewall, OK 74871.  Applicant is specifically requesting bids for 1.5Gb bandwidth, up to 10Gb bandwidth.  Please include bids with 5 year terms.

NOTE: Applicant will accept any technologies bid. It is our intention to meet all OUSF Fair and Open Competitive Bidding requirements. If you are a NECA/tariffed company, bids for your tariffed rates are allowed. If any of the specified bandwidth speeds are not a tariffed/NECA rate, please bid the closest rate you have available, within the limits of the bandwidth range specified on the 470.

DISQUALIFICATION FACTOR WAN: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

WAN DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

 

 

Category Two – Internal Connections

 

VOLUNTARY SITE VISIT

Vendors wishing to bid on internal connections can attend a voluntary site visit November 4th and November 5th at 3:30pm.  Vendors will report to 26050 CR 3590, Stonewall, OK 74871, and report to Kris Larsh or Derek Melton.

 

Project Narrative

The installations and additional items will be used to meet the needs of the increased number of instructional devices accessing the wireless network.  Also, the purchase of additional equipment to expand network and wireless communications to the middle school STEM lab.  Additional items are sought to meet equipment replacement of worn or faulty equipment.

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Cabling

3

Cat6 1000Ft. WiFi Expansion

Racks

2

Racksolutions or functional equivalent

Switches

5

Unifi 48-port POE+ or functional equivalent

UPS/Battery Backup

3

Tripplite 1500 VA 900W or functional equivalent

Wireless Access Points

30

Unifi AP PRO or functional equivalent

 

NOTE: We are requesting WAP or switch licenses on this IFCB, which sometimes may be categorized as BMIC by USAC (the BMIC box on the 470 has been checked to cover this scenario).

Compatibility Requirement

The requested equipment must be compatible with the current Unifi AP Pro access point, Unifi 48 PoE 750w Gigabit, Texas Model WS-POE-ENC 8 port POE Injectors.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

 

 

Basic Maintenance of Internal Connections

 

Project Narrative

The District is requesting a manufacturer’s support contract.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer and specifications

Cabling

10,000ft.

Cat6

Switches

25

Unifi POE+ 48s 48-port switches

Wireless Access Points

59

Unifi AP Pro

 

DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

 

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2021_C2_Bidding_Instructions50.pdf
Stonewall_C2_COVER_PAGE.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




Will the 30-wireless access points replace existing wireless access points or are they in addition to existing? Will the 30-wireless access points need a new cable run to each for a total of 30-cable runs? What are the 3-1,000ft cable runs for? Is this for the 30-wireless access points?

Answer:

The 30 wireless access points will be an addition to the existing. All access points will need a new Cat 6 run to them. The 3-1000ft cable runs are for the additional wireless access points. 

Do you have more details about the BMIC project?

Answer:

For the Category Two Basic Maintenance request of 25 Unifi POE+ 48s 48 port switches – a quantity of 5 is for the new Unifi (or functional equivalent) switches requested under Internal Connections; the remaining quantity of 20 is for existing Unifi Switches 48 POE-750W.  For the Category Two Basic Maintenance request of 59 Unifi AP Pro WAPs – a quantity of 30 is for the new Unifi AP Pro (or functional equivalent) WAPs requested under Internal Connections; the remaining quantity of 29 is for existing Unifi AP-AC-Pro WAPs.

Will there be any outdoor cabling? Will there need to be any outside wireless access points? Is the cabling just for the Middle School only? Is it a single building? If so, do you have a diagram labeling the mdf and idf"s? Will you need the racks to be enclosed? How many U's do you need? Do the switches need to be stackable? Do any of the switches require Gbic?

Answer:

There will be outdoor cabling to one building which is the STEM lab. There will be no outside wireless access points. The cabling will be for several buildings located at both locations Stonewall and Mclish. I currently don't have a diagram for the mdf and idf's. The racks do not have to be enclosed. The switches do not have to be stackable but could be a bidding option. None of the switches need Gbic since only will be joined with Cat 6

What size racks are you looking for?

Answer:

below is the specs that we will be looking for to house the switches for the wifi upgrade for the school.

·         Type: Open-Frames

·         Style: Wall-Mount

·         Rack Height: 22U

·         Rack Depth: Shallow

·         Max Device Depth (in.): 23.5

·         Device Compatibility: Patch Panel; Network Switch

·         Color: Black