school Dewar ISD 8
IFCB Posted : Oct 14, 2020
Bid Deadline : Thursday, Dec 3, 2020

Questions Due By : Thursday, Oct 29, 2020
Applicant Address : Dewar, OK 74431
IFCB ID : 210001845

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

 

·         E-rate rules require applicants to evaluate the cost of eligible goods and services and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

·         DISQUALIFICATION FACTOR INTERNET ACCESS: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

 

·         INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT B: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B.  Bids for individual components of a single project will be disqualified.

 

·         DISQUALIFICATION FACTOR BMIC: Service providers are required to bid an entire Project C or Project D.  Bids for individual components of a single project will be disqualified.

·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.


Services and Equipment Requested :

UPDATE 11/5/2020 - THE BID DEADLINE HAS BEEN EXTENDED TO DECEMBER 3, 2020.

UPDATE 10/26/20 - A Fiber Map has been added as an attachment

Category One

 

Internet Access – Applicant currently has 500Mb bandwidth, and will accept bids up to 5Gb bandwidth.  Applicant is specifically requesting bids for 500Mb bandwidth.  Please include pricing for a leased router.  The terminating address for this circuit is 204 E. 5th Street, Dewar, OK 74431; (918)652.  E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request.  If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. 

NOTE: Applicant will accept any technologies bid. It is our intention to meet all OUSF Fair and Open Competitive Bidding requirements. If you are a NECA/tariffed company, bids for your tariffed rates are allowed. If any of the specified bandwidth speeds are not a tariffed/NECA rate, please bid the closest rate you have available, within the limits of the bandwidth range specified on the 470.

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.

DISQUALIFICATION FACTOR INTERNET ACCESS: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

Category Two – Internal Connections

 

MANDATORY SITE VISIT FOR PROJECT B

Vendors wishing to submit bids for internal connections project B, must attend one of two mandatory site visits. The site visits will be held on October 21st and October 28th at 1:00pm.  Vendors will report to Dewar Public School located at 204 East 5th St., Dewar, OK 74431 and check in with Josh Kilhoffer. Bids from vendors who did not attend either of the site visits will be disqualified.

 

Project Narrative

The District is upgrading their 1Gb fiber backbone to 10Gb which will require the replacement of our Ubiquiti switches.  We are also replacing our existing Fortigate firewall to handle the increased bandwidth.  The District will require installation and configuration of all requested equipment.

 

Project A – Firewall

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Firewall Service and Components

1

Fortigate application-based Next Gen Firewall w/content filter and IPS to support 1Gb and up internet bandwidth, or functional equivalent

 

Project B – Fiber Cabling and Switches

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Antennas, Connectors and Related Components

14

10Gb SFP Modules

Cabling

7

12-strand single mode armored fiber optic cable (backbone) to include; LC Single Mode connectors, 1U Fiber Termination Trays, LC-LC Single Mode Duplex Fiber Patch Cables, 12-pack connector blocks

Switches

1

Ubiquiti 48-port Core PoE w/10Gb SFP or functional equivalent

Switches

3

Ubiquiti 48-port Edge PoE w/10Gb SFP or functional equivalent

Switches

5

24-port Edge PoE w/10Gb SFP or functional equivalent

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT B: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B.  Bids for individual components of a single project will be disqualified.

 

Basic Maintenance of Internal Connections

 

Project Narrative

The District is requesting a manufacturer’s support contract for both Project C and D.

 

Project C – Firewall Maintenance

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Firewall Service and Components

1

Fortigate application-based Next Gen Firewall w/content filter and IPS to support 1Gb and up internet bandwidth, or functional equivalent

 

 

Project D – Switches Maintenance

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switches

1

Ubiquiti 48-port Core PoE w/10Gb SFP or functional equivalent

Switches

3

Ubiquiti 48-port Edge PoE w/10Gb SFP or functional equivalent

Switches

5

24-port Edge PoE w/10Gb SFP or functional equivalent

 

DISQUALIFICATION FACTOR BMIC: Service providers are required to bid an entire Project C or Project D.  Bids for individual components of a single project will be disqualified.

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2021_C2_Bidding_Instructions48.pdf
Dewar_C2_COVER_PAGE.pdf
FiberMap.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




Are the fiber runs going to separate buildings? if so is the conduit in place between the buildings? How many devices Ipads/crome books do you have for the fortigate? Do you require content filtering?

Answer:

Are the fiber runs going to separate buildings? Yes



if so is the conduit in place between the buildings? Yes, as far as I know. 



How many devices Ipads/crome books do you have for the fortigate? Approximately 600 devices



Do you require content filtering? Yes. 

Does this Bid still have four (4) remaing renewals or is this contract expiring on 7 1 2021. Thank you and have a blessed day,

Answer:
We are requesting bids for the listed service for the upcoming funding year. 

Firewall: District moving from 1G to 10G Internet Access? What is the internal bandwidth? Is the district 1:1? Current firewall a Fortinet 240D, correct? What firewall services are being used? How many years on subscription of the security bundle? Are you planning on implementing DPI-SSL? Fiber Cabling: Does district own the poles for fiber connection between buildings? Does district want aerial fiber runs in conduit? Not necessary if armored fiber is used. Is there room in existing underground conduit to pull new fiber cable? Is the current fiber cabling being replaced? If, so what type is it? Network Switches: Will any switches be stacked? The Core switch will have all 7 fiber runs coming into it? Will there be other switches attached to the new switches? If so, what manufacturer and how will they be connected?

Answer:

*District moving from 1G to 10G Internet Access? No
*What is the internal bandwidth? Is the district 1:1? 1Gb
*Current firewall a Fortinet 240D, correct? Yes
*What firewall services are being used? Antivirus, Content Filter, IPS
*How many years on subscription of the security bundle? 1 year minimun
*Are you planning on implementing DPI-SSL? Yes, but not immediately

Fiber Cabling:
*Does district own the poles for fiber connection between buildings? Unknown at this time but they are all on district property.
*Does district want aerial fiber runs in conduit? No
*Is there room in existing underground conduit to pull new fiber cable? Unknown, assume yes
*Is the current fiber cabling being replaced? Yes
*If, so what type is it? Unknown

Network Switches:
*Will any switches be stacked? No
*The Core switch will have all 7 fiber runs coming into it? We will utilize our existing Ubiquiti Networks US-16-XG 10G 16-Port Managed Aggregation Switch
*Will there be other switches attached to the new switches? Yes
*If so, what manufacturer and how will they be connected? Ubiquiti & Extreme via copper patch cable