school St Joseph School District
IFCB Posted : Oct 23, 2020
Bid Deadline : Friday, Oct 23, 2020

Questions Due By : Friday, Oct 23, 2020
Applicant Address : Saint Joseph, MO 64501
IFCB ID : 210001829

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Winning bidder is required to be bonded for five percent (5%) of the proposed amount of the project.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bidders must bid prevailing wage.


Services and Equipment Requested :

UPDATE 10/23/20:  This IFCB has been cancelled.  This IFCB is replaced with IFCB & 470 #210002404.



Category Two – Internal Connections

 

MANDATORY SITE VISIT

 

Vendors wishing to submit bids for internal connections project must attend one of two mandatory site visits. The site visits will be held on October 21st and October 28th at 8:00am.  Vendors will report to 3401 Renick, St. Joseph, MO 64507.  Bids from vendors who did not attend either of the site visits will be disqualified.

Project Narrative

For this Erate project we are wanting to completely re-cable our three high schools, with the exception of some camera cabling and miscellaneous cabling that has been recently added/replaced.  This would entail running multiple cables to each classroom for access points, wall ports, phones, etc.  It would also entail running multiple cables to each office/desk area for computer, phone, etc.  In addition, cables would be run to each of our managed printers/copiers in each building.  At two of the high schools, we also need cabling run for an access point and wall jack in our Field Houses.  We want specific colors for different cable uses.  Old cabling needs to be removed, with the exception of the new camera cabling and other miscellaneous cabling that has been recently added/replaced.  Any old wall ports not replaced for reuse will need to be capped.  One of the network racks and one cabinet at Central High School will need to be moved from their current location to a new location as part of this project.  Number of drops and amount of cabling needed is an estimate. Work must be done in such a way as to not disrupt teaching and learning, so work may need to be done on nights and/or weekends to avoid teachers and students losing access during the school day.  The proposal should describe how work will be done to avoid educational disruption. Installation will be required of all items under Cabling category below, including capping of any old, unused network drops/ports. All cables installed must be certified.  Installation of the rack, and re-installation/plugging in of access points will also be necessary.

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Antennas, Connectors and Related Components

12

Extreme switch power supplies 715 AC PSU (10951) or functional equivalent

Antennas, Connectors and Related Components

6

Extreme Switch fan – Summit Fan Mod FB (10945) or functional equivalent

Antennas, Connectors and Related Components

12

Extreme Power cord (Notched) (10099) or functional equivalent

Cabling

450

Cat6A Plenum Network Drops/5 Cables per Drop/Approx. 575,000 feet (3 High Schools) (Phones-orange, Data-Blue, APs-Green) This should include all patch panels, ends, jacks and patch cables at the switch end that are 1ft in length matching the color of the wire ran.  Keystones and patch jacks must match color.

Cabling

1

OM4 fiber run est. 500 feet

Racks

1

Tripplite 26U Wall Rack, at least 24” deep or functional equivalent

Switches

6

Extreme Core switches X460-G2-48P Base (16704) or functional equivalent

Switches

1

Extreme 48-port POE switch w/power cable (16535)  or functional equivalent

 

Compatibility Requirement

The requested switches must be compatible with existing Extreme hardware.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Winning bidder is required to be bonded for five percent (5%) of the proposed amount of the project.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bidders must bid prevailing wage.

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2021_C2_Bidding_Instructions47.pdf
St_Joseph_C2_COVER_PAGE.pdf
Prevailing_Wage1.pdf

Questions Received with Applicant Answers   ( Ask Questions? )