school East Prairie School District R2
IFCB Posted : Oct 13, 2020
Bid Deadline : Tuesday, Nov 24, 2020

Questions Due By : Friday, Oct 23, 2020
Applicant Address : East Prairie, MO 63845
IFCB ID : 210001782

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B, or Project C.  Bids for individual components of a single project will be disqualified.


Services and Equipment Requested :

Category Two – Internal Connections

 

Project Narrative

The District is upgrading their existing access points.  They will not need installation or configuration.

 

Project A – Wireless Access Points

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Wireless Access Points

140

Extreme AP305C or functional equivalent

 

 

Project B - Switches

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Switches

6

HP 24-port POE or functional equivalent

 

NOTE: We are requesting WAP or switch licenses on this IFCB, which sometimes may be categorized as BMIC by USAC (the BMIC box on the 470 has been checked to cover this scenario).

Project C – UPS/Battery Backups

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

UPS/Battery Backups

12

APC or functional equivalent

 

Compatibility Requirement

All requested equipment must be compatible with existing Extreme hardware.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B, or Project C.  Bids for individual components of a single project will be disqualified.

 

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2021_C2_Bidding_Instructions45.pdf
East_Prairie_C2_COVER_PAGE.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




What is the spec for (12) UPS/Battery Backups shown only as APC or functional equivalent???

Answer:
APCRBC124 or functionally equivalent

Hello, What VA rating for the 12 UPS systems is required for this bid? Thank you.

Answer:

12v 9ah

For Project A – Wireless Access Points would you like those configured as well? Or just the access points? For Project B - HP 24-port POE switches would you like those configured as well? Or just the switches?

Answer:
No configuration needed

APCRBC124 is a replacement battery module for select APC UPS, for this IFCB, are they looking simply for replacement batteries? Or are they looking for complete UPS? If UPS, please provide required spec.

Answer:

Replacement batteries.

What model switch are you requesting?

Answer:

2920. Functional equivalents are accepted

For Project A – Wireless Access Points Which wireless controller do you have? NG or classic ? On prem or cloud ? Perpetual or subscription ?

Answer:

NG

Cloud

Not really sure about the last question.  

Do you require installation and configuration on project B and C?

Answer:

No

1) Will the switches need to be in a stacked configuration? 2) Does the customer need SFP modules, DAC cables, patch cables, etc? 3) Will the customer need XIQ licenses for the access points?

Answer:

1.  Yes

2. No

3. No