school Vinita ISD 65
IFCB Posted : Oct 12, 2020
Bid Deadline : Monday, Nov 30, 2020

Questions Due By : Thursday, Oct 29, 2020
Applicant Address : Vinita, OK 74301
IFCB ID : 210001624

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

 

·         E-rate rules require applicants to evaluate the cost of eligible goods and services and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

 

·         DISQUALIFICATION FACTOR INTERNET AND WAN: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

 

·         INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

·         WAN DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

·         WAN DISQUALIFICATION FACTOR: Vendors must bid all connections. If vendors submit a bid missing any connection, we will consider your bid incomplete and disqualify your bid.

·         DISQUALIFICATION FACTOR C1 NETWORK EQUIPMENT: Vendors must complete and include the C1 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

 


Services and Equipment Requested :

Category One

Internet Access – Applicant currently has 300 Mb, and will accept bids up to 5Gb.  Applicant is specifically requesting bids for 3Gb and 5 GB.  Please include bids with 5 year terms. The terminating address for this circuit is 226 N. Miller, Vinita, OK 74301; (918) 256.  E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request.  If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. 

NOTE: Applicant will accept any technologies bid. It is our intention to meet all OUSF Fair and Open Competitive Bidding requirements. If you are a NECA/tariffed company, bids for your tariffed rates are allowed. If any of the specified bandwidth speeds are not a tariffed/NECA rate, please bid the closest rate you have available, within the limits of the bandwidth range specified on the 470.

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.

DISQUALIFICATION FACTOR INTERNET ACCESS: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

Internet Access – Applicant currently has 200Mb, and will accept bids up to 5Gb.  Applicant is specifically requesting bids for 1.5Gb bandwidth.  Please include bids with 5 year terms. The terminating address for this circuit is 1540 N. Industrial Rd., Vinita, OK 74301; (918) 256..  E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request.  If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. 

NOTE: Applicant will accept any technologies bid. It is our intention to meet all OUSF Fair and Open Competitive Bidding requirements. If you are a NECA/tariffed company, bids for your tariffed rates are allowed. If any of the specified bandwidth speeds are not a tariffed/NECA rate, please bid the closest rate you have available, within the limits of the bandwidth range specified on the 470.

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.

DISQUALIFICATION FACTOR INTERNET AND WAN: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

Leased Wide Area Network Circuits – 3 connections. Dark fiber bidders should bid 6 strands. Lit fiber bidders should bid 10 GB bandwidth:

·         From Will Rogers ES, 101 S. Smith, Vinita to Hall Halsell ES, 402 W. Clyde Ave, Vinita, OK 74301

·         From Will Rogers ES, 101 S. Smith, Vinita, OK 74301 to Vinita MS, 226 N. Miller, Vinita

·         From Vinita HS, 801 N. Adair, Vinita to Vinita MS, 226 N. Miller, Vinita

NOTE: Applicant will accept any technologies bid. It is our intention to meet all OUSF Fair and Open Competitive Bidding requirements. If you are a NECA/tariffed company, bids for your tariffed rates are allowed. If any of the specified bandwidth speeds are not a tariffed/NECA rate, please bid the closest rate you have available, within the limits of the bandwidth range specified on the 470.

DISQUALIFICATION FACTOR WAN: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

WAN DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

WAN DISQUALIFICATION FACTOR: Vendors must bid all connections. If vendors submit a bid missing any connection, we will consider your bid incomplete and disqualify your bid.

Self-Provisioned Network – the applicant will accept bids for any type of technology that can achieve our connectivity goals (fiber, wireless, etc.);

 

·         Will Rogers ES, 101 S. Smith, Vinita, OK 74301, to Hall Halsell ES, 402 W. Clyde, Vinita, OK 74301

·         Will Rogers ES, 101 S. Smith, Vinita, OK 74301, to Vinita MS, 226 N. Miller, Vinita, OK 74301

·         Vinita HS, 801 N. Adair, Vinita, OK 74301, to Vinita MS, 226 N. Miller, Vinita, OK 74301

 

 

Category One Network Equipment – (4) Cisco 24-port 10Gb POE switches with 4 SFP+ ports, or functional equivalent.

DISQUALIFICATION FACTOR C1 NETWORK EQUIPMENT: Vendors must complete and include the C1 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

Category Two – Internal Connections

 

MANDATORY SITE VISIT

Vendors wishing to submit bids for internal connections must attend one of two mandatory site visits. The site visits will be held on October 20th and October 28th, beginning at 10:00am.  Vendors will report to 114 S. Scraper, Vinita, OK 74301, and they will check in with Cal Hardage. Bids from vendors who did not attend either of the site visits will be disqualified.

Project Narrative

The District is wanting to upgrade their existing wireless network.  The District will require installation of the wireless access points that are replacing older access point.  The three requested cable runs will require switch port configuration, additionally, the access points will need to be added to the existing controller.

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Cabling

3

Cat6 Cable runs

Wireless Access Points

74

UniFi AP or functional equivalent

73 classroom, 1 stadium

 

NOTE: We are requesting WAP or switch licenses on this IFCB, which sometimes may be categorized as BMIC by USAC (the BMIC box on the 470 has been checked to cover this scenario).

Compatibility Requirement

All requested wireless access points, must be compatible with existing UniFi controller.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2021_C2_Bidding_Instructions41.pdf
Vinita_C1_COVER_PAGE.pdf
Vinita_C2_COVER_PAGE.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




Are the 3-cable runs indoors?

Answer:

Yes, the 3 cable runs are indoors.

Are the 3-cable runs indoors?

Answer:

Yes, the 3 cable runs are indoors.

Category 1 Network Equipment: Is the equipment required for the Self-Provisioned Fiber option only? Or for all options?

Answer:

We would like for vendors that are bidding the self-provisioned or dark fiber options to also bid the equipment. This is not a requirement, but it would help us in our cost comparisons that are required by USAC. Vendors that are not bidding any WAN services may still bid just the C1 equipment, if they want. Vendors that are bidding lit leased fiber may include bids for the equipment, or they may provide for leases of that equipment (the equipment necessary to light the fiber and make the service functional) in their bid - whichever is more cost effective. 

Category 1 Network Equipment: Should the switches be Layer 2 or Layer 3? Also, should the SFPs be included? If so, which wavelengths are required?

Answer:

Switches should be layer 2 with SFP+ included or separate equipment to obtain the same result.  Wavelength is 1310nm and/or 1550nm.

CRW Consulting here, below are the Q&As from the walk-through.

Answer:

What color of the Cat6 runs?

Beige or white.

 

Where do the four switches go?

1 at each school site.

 

What switch speed?

10G switches 

 

Is PoE required on switches?

PoE+ is required.

 

On fiber, should it be armored?

Yes

 

What firewall are you  using?

We have MircoTik routers

 

What filtering system?

We are using GoGuardian with Barracuda Web Appliance inline.  We are currently working to phase out Barracuda.