school Raytown School District
IFCB Posted : Oct 9, 2020
Bid Deadline : Tuesday, Nov 24, 2020

Questions Due By : Monday, Oct 19, 2020
Applicant Address : Raytown, MO 64138
IFCB ID : 210001592

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

·         Contracts must not prohibit SPIN changes.

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

·         The winning bidder must be an authorized reseller. If bidder is not an authorized reseller, bid will be disqualified.

·         The vendor should accommodate invoice billing (SPI).

·         All materials and equipment quoted shall be delivered as agreed upon and directed by the Raytown Quality Schools Technology Support Services department.

·         Subcontractors Subcontracting of any services requested under this IFCB must be disclosed and agreed to by the District in advance of service initiation and start of

work.

·         Purchasing and payments shall be in accordance with Board policy DJF as outlined in administrative procedure DJF‐AP1. This procedure can be found on the District

website.

·         The District reserves the right to provide the final contract for mutual consideration and agreement.

·         The Raytown School District reserves the right to separate, accept, or eliminate any item(s) listed under the IFCB that it deems necessary to accommodate budgetary and/or operational requirements.

·         The District also reserves the right to not select any vendor or purchase any goods and services resulting from this IFCB.

·         Should any differences arise as to the meaning or intent of specifications in this document and amendments thereto, the School District’s decision shall be final and conclusive.

·         The District is exempt from sales tax and use taxes. Taxes shall not be listed in a bid/proposal/quote or on invoices. A copy of the letter exempting the District from paying these taxes is available from the District upon request by the contractor/provider.

·         A payment schedule shall be decided on with the chosen contractor/provider. Said schedule shall be part of the contract between the contractor/provider and District.

·         There shall be no hidden costs associated with this proposal. If the contractor/provider foresees any additional or unexpected costs or charges to be made, these charges need to be explained in the proposal.

·         The selected contractor shall have the responsibility to ensure that the products that are delivered to District match the request and the specifications listed.

·         If the contractor source reduces pricing, it is expected that this price reduction be passed on to the School District.

·         Pricing should be guaranteed through the completion of project/purchase.

·         Service Provider must have SPIN number. Please include the correct Service Provider Identification Number (SPIN) on your bid.

·         LEASED FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

·         DISQUALIFICATION FACTOR C1 NETWORK EQUIPMENT: Vendors must complete and include the C1 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR C1 EQUIPMENT: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         DISQUALIFICATION FACTOR C1 NETWORK EQUIPMENT: The winning bidder must be an authorized reseller. If bidder is not an authorized reseller, bid will be disqualified.

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: The winning bidder must be an authorized reseller. If bidder is not an authorized reseller, bid will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

·         DISQUALIFICATION FACTOR BMIC PROJECTS A-E: Service providers are required to bid the entire project.  Bids for individual components of the project will be disqualified.

·         DISQUALIFICATION FACTOR BMIC PROJECTS A-E: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR BMIC PROJECTS A-E - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.


Services and Equipment Requested :

UPDATE 10/27/2020: For the FortiGate support. We had one of our units fail after doing a firmware update two weeks ago. The unit with SN  FG1K5D3I13800201 has been replaced with FG1K5D3I15800781.  The bid deadline has also been extended to 11/24/2020.


CATEGORY ONE

 

 

Leased Wide Area Network Circuits – 1 connection, any delivery/technology type. Leased dark fiber bidders should bid one pair of fiber strands. Lit leased fiber bidders should bid 10 Gbps - 100 Gbps.

From Hub at RSECC at 10750 E 350 Highway, Raytown, MO 64138 to Transportation Department Bus Barn – 5920 Hardy Avenue, Raytown, MO 64133.

LEASED FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

C1 Network Equipment – 2 x 10 GB long range SFP and 1 Brocade ICX7450-48P or functional equivalent. No installation is needed.

C1 NETWORK EQUIPMENT COMPATIBILITY REQUIREMENT

Switch must be compatible with existing network Brocade/Ruckus switches. 

DISQUALIFICATION FACTOR C1 NETWORK EQUIPMENT: Vendors must complete and include the C1 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

DISQUALIFICATION FACTOR C1 NETWORK EQUIPMENT: The winning bidder must be an authorized reseller. If bidder is not an authorized reseller, bid will be disqualified.

 

DISQUALIFICATION FACTOR C1 EQUIPMENT: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

 

CATEGORY TWO

 

Internal Connections (IC)

UPS – 47 x Vertiv Liebert PS15 UPS units or functional equivalent

No installation is needed. Replacement of all in-rack Liebert UPS’s. All units must include a NIC for monitoring and be rack or floor mountable.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: The winning bidder must be an authorized reseller. If bidder is not an authorized reseller, bid will be disqualified.


DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.


DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.


DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

 

 

Basic Maintenance of Internal Connections (BMIC) - For all BMIC projects, please provide manufacturer’s support contracts. District would also like the option of contract extensions or multi-year contracts for all BMIC projects.

 

Project A – Firewall Maintenance: District is seeking quotes for Forticare Extended service agreement for the District’s (2) FortiGate 1500D firewalls. FG1K5D3I13800201 and FG1K5D3I17803621.

 

Project B – UPS Maintenance: District would like 1 year Advantage Ultra Service Plan with the option for contract extensions for:

(2) Symmetra PX UPS - PD0745360020 and PD0745360028

(4) Symmetra LX 8KVA – QD0721150568, QD0721150578, QD0721150563, QD0721150572

 

Project C – Switch Maintenance:
(1)   ICX7750-SVL-RRMT-1
(164) ICX7450-SVL-RMT-1

(2) ICX7250-SVL-RRMT-1

 

Project D – Router Maintenance:

(1)   8770-9-SVL-NDP-1

(1)   8770ADV-SVL-SW-1

(19) 6940-144S-SVL-NDP-1

 

Project E – Wireless Controller Maintenance:  District would like the option for contract extensions for (2) x Aruba 7220. District has two controllers – an active and a passive. Only one device is Erate eligible.

 

DISQUALIFICATION FACTOR BMIC PROJECTS A-E: Service providers are required to bid the entire project.  Bids for individual components of a project will be disqualified.

DISQUALIFICATION FACTOR BMIC PROJECTS A-E: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC PROJECTS A-E - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.


There is an additional document associated with this IFCB. Please click the buttons to download the document.

RAYTOWN_C1_COVER_PAGE.pdf
Raytown_C2_COVER_PAGE.pdf
2021_C2_Bidding_Instructions39.pdf
Switch_Serial_Numbers.xlsx

Questions Received with Applicant Answers   ( Ask Questions? )




Hello, You have requested "UPS – 47 x Vertiv Liebert PS15 UPS units or functional equivalent". PS15 is reference to a variety of UPS sizes. I'd like to offer an alternative. What is the VA rating that you require for these 47 UPS units? Thank you.

Answer:

Our current model is 1500VA, needs to be that or above.

Do you want the provider to monitor for alarms and report on the LIT option?

Answer:

It would not be a requirement but can be included as an add-on if they would like.

Can we get a list of serial numbers associated with your switches so that we can properly quote the renewal SKUS you have provided? The serials are needed to provide a quote

Answer:
The serial numbers have been added as an attachment to the IFCB.

Just to be sure you are asking for quotes that cover the two firewalls for 1,2, and three years? You want those licenses to start in June and July of next year correct?

Answer:

Correct

For lit leased fiber bids with range 10 Gbps -100 Gbps, are there incremental ranges being requested ? Such as 10 Gbps, 20 Gbps, 30 Gbps.....and so on. Or is the request for the highest connection bandwidth possible?

Answer:
We are 40Gbps between buildings at this time. Let's do an option for 10Gbps and 40Gbps

Hello, (4) Symmetra LX 8KVA – QD0721150568, QD0721150578, QD0721150563, QD0721150572 These units are 13 years old and do not qualify for an extended service plan. We can discuss revitalization services however APC wont be able to renew these services at this time as they do not qualify.

Answer:

All these units had revitalization services performed on them in May of this year.

What is the preferred term on agreement for services associated with this RFP? 3 year or 5 year term?

Answer:
Please quote both