school Locust Grove School District 17
IFCB Posted : Oct 6, 2020
Bid Deadline : Tuesday, Nov 17, 2020

Questions Due By : Friday, Oct 16, 2020
Applicant Address : Locust Grove, OK 74352
IFCB ID : 210001341

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

 

·         E-rate rules require applicants to evaluate the cost of eligible goods and services and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

·         DISQUALIFICATION FACTOR INTERNET ACCESS: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

 

·         INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

 

 


Services and Equipment Requested :

UPDATE 10/20 - CONFIGS FOR EXTREME SWITCHES ADDED

Category One

 

Internet Access – Applicant currently has 1Gb bandwidth, and will accept bids up to 5Gb bandwidth.  Applicant is specifically requesting bids for 2Gb bandwidth.  The terminating address for this circuit is 510 N. Wyandotte, Locust Grove, OK 74352; (918) 479.  E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request.  If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. 

NOTE: Applicant will accept any technologies bid. It is our intention to meet all OUSF Fair and Open Competitive Bidding requirements. If you are a NECA/tariffed company, bids for your tariffed rates are allowed. If any of the specified bandwidth speeds are not a tariffed/NECA rate, please bid the closest rate you have available, within the limits of the bandwidth range specified on the 470.

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.

DISQUALIFICATION FACTOR INTERNET ACCESS: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

 

Category Two - Internal Connections

 

Project Narrative

The District will not be needing installation or configuration.

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Cabling

4

1000ft Boxes of Cat6 Cable

Firewall Service and Components

1

Watchguard Sophos or functional equivalent

Switches

5

48-port POE

UPS/Battery Backup

10

No Preference

Wireless Access Points

30

Aruba or functional equivalent


NOTE: We are requesting WAP or switch licenses on this IFCB, which sometimes may be categorized as BMIC by USAC (the BMIC box on the 470 has been checked to cover this scenario).

Compatibility Requirement

All requested equipment must be compatible with existing Aruba CC:96:2E Virtual Controller.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

 

Basic Maintenance of Internal Connections

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Firewall Service and Components

1

Watchguard Sophos or functional equivalent

 

DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2021_C2_Bidding_Instructions34.pdf
Locust_Grove_C2_COVER_PAGE.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




Cabling: What color for the Cat6 cable? Do you want plenum rated Cat6 cable? Network Switches: What manufacture and model are the current switches? Will the new switches be adding to this switch network? Do you need stacking cables? Do you need any transceivers for the new switches? UPS: Are the all rack mount? If so, do any go in wall mount racks? What size - 1500, 2200, 3000, etc? How much up time is required? Wireless Access Points: Are you requiring "AX" wireless access points? Are you using Aruba Central? Firewall: What is the current/anticipated ISP bandwidth? What is the internal bandwidth? How many staff and students are in the district? Do you expect that number to grow? Are you 1:1? How many devices? What is your current firewall and what services are being used? How many years subscription for the security bundle? Are you planning on implementing DPI-SSL?

Answer:

 Cabling: What color for the Cat6 cable?  Black.   Do you want plenum rated Cat6 cable? Yes.  What manufacture and model are the current switches? A mix of Extreme Summit X440-48P  and HP ProCurve.   Do you need any transceivers for the new switches? I don't think so.   Are the all rack mount? If so, do any go in wall mount racks?  Yes to both.   Are the all rack mount? If so, do any go in wall mount racks? What size - 1500, 2200, 3000, etc? How much up time is required?   https://www.tripplite.com/smartpro-lcd-120v-1500va-900w-line-interactive-ups-avr-2u-rack-tower-lcd-usb-db9-serial-8-outlets~SMART1500LCD: this is what we use – bids for functional equivalents are accepted.  Wireless Access Points: Are you requiring "AX" wireless access points? Are you using Aruba Central?  Yes and yes. What is the current/anticipated ISP bandwidth? What is the internal bandwidth?   1 Gig.  How many staff and students are in the district?   200 staff, 1300 students.  Do you expect that number to grow?   Not significantly.  Are you 1:1? How many devices?  Yes we are 1:1. 1300 devices. hat is your current firewall and what services are being used? How many years subscription for the security bundle?    Watchguard-m500. Application control, Gateway Antivirus, Intrusion Prevention Services, Reputation Enabled Defense, spamBlocker, WebBlocker, Network Discovery, Mobile User VPN (500 licenses)  .  How many years subscription for the security bundle?     1 year.  Are you planning on implementing DPI-SSL? No. 

What is the current/anticipated ISP bandwidth? What is the internal bandwidth? How many staff and students are in the district? Do you expect that number to grow? Are you 1:1? How many devices? What is your current firewall and what services are being used? How many years subscription for the security bundle? Are you planning on implementing DPI-SSL?

Answer:

  What is the current/anticipated ISP bandwidth? What is the internal bandwidth?   1 Gig.  How many staff and students are in the district?   200 staff, 1300 students.  Do you expect that number to grow?   Not significantly.  Are you 1:1? How many devices?  Yes we are 1:1. 1300 devices. hat is your current firewall and what services are being used? How many years subscription for the security bundle?    Watchguard-m500. Application control, Gateway Antivirus, Intrusion Prevention Services, Reputation Enabled Defense, spamBlocker, WebBlocker, Network Discovery, Mobile User VPN (500 licenses)  .  How many years subscription for the security bundle?     1 year.  Are you planning on implementing DPI-SSL? No. 

There are a handful of square or rectangular buildings along with 3 circular ones. Which one will the internet need to be located?

Answer:

Early Learning Center. Circular building farthest to the north. 

For the APs: · What version of Instant OS is the virtual controller currently running and what AP models are in the current Instant Cluster? · How many devices maximum will be on each AP? · Are there specific mounting kit requirements for the APs? For the switches: · Do these need to be Layer 2 or Layer 3 switches? If Layer 3, what specific protocols? · Is redundant power required? · Will the switches be stacked? If so, how many of the 5? · Are any SFP/SFP+ fiber ports required? If so, 1G or 10G?

Answer:

 For the APs:  · What version of Instant OS is the virtual controller currently running and what AP models are in the current Instant Cluster?  Version 8.3.0.6. Aruba APIN0225· How many devices maximum will be on each AP?  The most I've seen on 1 AP is 60 but I think they can hold more. · Are there specific mounting kit requirements for the APs? No For the switchesNo: · Do these need to be Layer 2 or Layer 3 switches? The Extremes are layer 3.  If Layer 3, what specific protocols? I've attached config.· Is redundant power required?  Yes · Will the switches be stacked? If so, how many of the 5?  They will most likely not need to be stacked, but our current switches are stackable. · Are any SFP/SFP+ fiber ports required? If so, 1G or 10G?  Yes 10G. Below are the current switches we use along with the configuration. I hope this helps. 

 https://www.amazon.com/Extreme-Networks-Summit-X440-48p-16506/dp/B008HRM9AM

How many switches would you prefer to plug into the UPS?

Answer:

1 to 3.

Will any of the switches need to be stacked? if so, how many will be in the stack?

Answer:

Most likely no.