school McDonald County School District
IFCB Posted : Sep 28, 2020
Bid Deadline : Monday, Nov 9, 2020

Questions Due By : Thursday, Oct 8, 2020
Applicant Address : Anderson, MO 65672
IFCB ID : 210000896

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

 

·         E-rate rules require applicants to evaluate the cost of eligible goods and services and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

 

·         INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

·         LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.


Services and Equipment Requested :

UPDATE 10/01/20: Maps have been added as an attachment and are available for download. 

Category One

 

Internet Access – 3Gb bandwidth.  The terminating address for this circuit is 100 Mustang Dr., Anderson, MO 65672; (417) 845.  E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request.  If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. 

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

Leased Lit Fiber- 2 x 250Mb connections from the High School hub site located at 100 Mustang Dr., Anderson, MO 65672 to the following endpoints;

·         Noel Elementary 318 Sulphur St., Noel, MO 64854; (471) 475

·         Southwest City Elementary 411 Academy St., Southwest City, MO 64863; (417) 762

LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

Leased Lit Fiber- 100Mb connection from the High School hub site located at 100 Mustang Dr., Anderson, MO 64672, to Noel Primary located at 14762 W. State Hwy 90, Noel, MO 64854; (417) 475

LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

Leased Lit Fiber- 50Mb connection from the High School hub site located at 100 Mustang Dr., Anderson, MO 64672, to Rocky Comfort Elementary located at 14814 E. State Hwy 76, Rocky Comfort, MO 64861; (417) 628


LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

Category Two- Internal Connections

 

Project Narrative

The District is re-cabling the High School, and consolidating the closets’ internal fiber runs to eliminate copper uplinks. The District will require installation racks and patch panels. All drops will need to be tested and labeled in the rooms and closets. The winning bidder will also need to haul off old cabling. Please indicate on your bid if you are located within a 25 mile radius of the High School.

INTERNAL CONNECTIONS:  There is another document associated with this IFCB available for download that details the equipment the applicant wishes to purchase.  The document lists equipment that the applicant prefers – they will also accept functional equivalents of said items. 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

Questions Received with Applicant Answers   ( Ask Questions? )




The McDonald C2 Attachment Xcel Format 2.xlsx will not open.

Answer:
Thanks for bringing that to our attention. I've uploaded that file with a new name (C2 Info) and that one is working. Please use that document going forward.

Line 22 on the C2 info spreadsheet says cabling - 2 - Internal Fiber Runs. Do you have anymore information on that?

Answer:

Maps are now attached to the IFCB. Those 2 new fiber runs are marked on map 12 
Blue Circle - Cat 6 Data

Red Circle - Cat 6 Camera

Blue Star - Cat 6 Access point

Green Circle - Cat 6 Apple TV 

The drops that go to the cameras, Apple TVs, and the wireless access points won't need jacks. We will wire connect those straight to the devices.

For the 3Gb Internet request at 100 Mustang Drive, can you provide the exact location on where the service needs to be terminated? Do you know if there is conduit to get into the building? If we need to perform a site survey to obtain what are costs are going to be to provide service, who is the local contact that we can speak with to do this ?

Answer:

The connection will come into what we call the boiler room and then connect into the network administrator's office to our firewall and core switch. There is conduit from the boiler room to the office. If you do need a site visit (only for viewing the conduit/facilities for install costs, not asking other questions) you can contact Robin Leonard, rleonard@mcdonaldr1.net, 417-845-3321

Is the BerkTek/ Leviton solution set in stone or would they accept bids for the Panduit equivalent?

Answer:

Bids for functional equivalents will be accepted

It looks like the CAT6 jack quantity might be off for the yellow, red, and green. It's calling for 79 yellow, 62 red, and 41 green with the same 1' patch cable quantity, but the patch panels requested are modular so I would think the jack quantity needs doubled?

Answer:

If we put a wall jack(female) end on both sides then they would be correct. However you all want 1 side with those jacks in the racks and on the user side will be terminated with a rj45 data plug.   

Is it possible to schedule a site visit?

Answer:
We are only allowing C1 visits to determine installation costs of services

Are bids accepted that are not located within a 25 mile radius of the High School?

Answer:
Yes

Is there existing conduit/Pathway with ample space out to the press box by the football field IDF-7?

Answer:

no cable needs ran to the football field. fiber is already there. As for the press box, it will need conduit run. 

it will need it to run inside and out for the access points.

Is the 2 new fiber runs ran outside of the buildings or is it all inside runs? If outside is it direct bury or aerial? Any existing pathways?

Answer:
Inside

How many total cat 6 drops for project?

Answer:
450