school Clinton ISD 99
IFCB Posted : Sep 18, 2020
Bid Deadline : Friday, Nov 6, 2020

Questions Due By : Tuesday, Oct 6, 2020
Applicant Address : Clinton, OK 73601
IFCB ID : 210000719

IFCB Requirements :

·         All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A-Fiber Runs, or Project B-Hardware.  Bids for individual components of a single project will be disqualified.


Services and Equipment Requested :

UPDATE 10/07/20: Q&A from walkthrough and maps have been added as an attachment, and is available for download. 

Category Two-Internal Connections

 

VOLUNTARY SITE VISIT

 

Vendors wishing to bid on an internal connections project can attend a voluntary site visit either September 30th, from 10am-12pm, or October 5th, from 12pm-2pm.  Vendors will meet at Nance Elementary located at 300 S 11th St., Clinton, OK 73601.

 

Project Narrative

 

We are requesting installation and termination of seven rack to rack fiber home runs with a 10g minimum.  Five of these runs are at NES elementary from the main switch to five switches throughout the site.  Two of these runs are at Clinton Middle School.  One from the district’s MDF to the CMS primary switch and another from the CHS primary switch to an external building at CMS.

 

Project A-Fiber Runs

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Antennas, Connectors and Related Components

14

10Gb minimum transceiver, compatible w/Aruba 2930m series or functional equivalent

Cabling

7

Rack to Rack 10Gb minimum fiber runs

 

Compatibility Requirement

Requested fiber runs and transceivers must be compatible with existing Aruba 2930m switches.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

 

Project B-Hardware

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Cabling

10

Cat6 1000ft boxes black or blue plenum

Switches

5

Aruba 48-port POE w/SFP+ or functional equivalent

UPS/Battery Backup

5

Rackmount devices (at least 1500VA)

Wireless Access Points

50

Unifi NanoHD or functional equivalent

 

NOTE: We are requesting WAP or switch licenses on this IFCB, which sometimes may be categorized as BMIC by USAC (the BMIC box on the 470 has been checked to cover this scenario).

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A-Fiber Runs, or Project B-Hardware.  Bids for individual components of a single project will be disqualified.


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2021_C2_Bidding_Instructions13.pdf
Clinton_99_C2_COVER_PAGE.pdf
QandAs_from_10_05_20_Walkthrough.pdf
cms.jpg
1nes.jpg

Questions Received with Applicant Answers   ( Ask Questions? )




Will the diagram with the mdf and idf closets be uploaded and have each cable drop marked? Will the diagram be to scale so we can estimate distance/length?

Answer:

Good morning, 

The diagrams we have are many years out of date and not to scale.

Please see below for my response:

_______________________

CMS runs

Library to Tech Ed 

Approximately 450 ft (includes 80ft outdoor building to building

Library to MDF

Approximately 175 ft (includes 40ft outdoor building to building)

 

NES runs

Office to Music - Approximately 150ft

Office to Gym - Approximately 440ft (includes 60ft outdoor)

Office to Pre-K - Approximately 375 (includes 70ft outdoor)

Office to Sped (same run as Pre-K plus 195ft) -  Approximately 570ft (includes 70ft outdoor)

Office to Basement - Approximately 160ft 

Do you request installation and configuration for project B?

Answer:

No, we are not requesting installation and configuration for project B.

Does any of the outdoor fiber cabling require trenching/boring? Are these replacing existing fiber cabling runs?

Answer:

None of the outdoor cabling requires trenching or boring.  The runs at NES are replacing existing fiber, but we would like to keep these in place.  The two runs at CMS are new runs and not replacing existing.

Do you have a particular part number you are looking for regarding the line item UPS/Battery Backup 5 Rackmount devices (at least 1500VA)

Answer:
No.  As long as it is rack-mountable and at least 1500VA