Graham ISD | 200005167

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

Graham ISD

IFCB Posted : Nov 19, 2019

Bid Deadline : Friday, Jan 3, 2020

Questions Due By : Thursday, Dec 5, 2019

Applicant Address : Graham, TX 76450

IFCB ID : 200005167

IFCB Requirements :

• All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

• Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

• Please include the correct Service Provider Identification Number (SPIN) on your bid.

• By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

• Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

• Contracts must not prohibit SPIN changes.

• Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

• Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

• All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

• All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

• All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

• DISQUALIFICATION FACTOR CATEGORY ONE NETWORK EQUIPMENT: Vendors must complete and include the C1 Cover Page with their bid. Bids received without the cover page will be disqualified.

• The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

• DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

• DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

• DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

Services and Equipment Requested :

Category One Network Equipment:

• (9) Fiber modules capable of up to 10Gb fiber connectivity to connect core switch to WAN for internet connectivity.

DISQUALIFICATION FACTOR CATEGORY ONE NETWORK EQUIPMENT: Vendors must complete and include the C1 Cover Page with their bid. Bids received without the cover page will be disqualified.

Internal Connections

VOLUNTARY SITE VISIT

Vendors wishing to bid on internal connections can attend a voluntary site visit either December 2nd or December 4th at 1:30PM. Vendors will meet at 1317 Old Jacksboro Rd., Graham, TX 76450. Vendors should check in at the front office with the secretary and ask for Jayne Beale or Chris Rasile.

Project Narrative-Pioneer

This project is to replace our currently installed and working HP network switches that are approximately 12 years old. Any additional racks, hardware, etc. that are needed to complete the project will need to be included. All switches will need to be installed and connected to our existing network cabling infrastructure. They will also need to be configured to reflect our current network infrastructure including but not exclusive to VLans, VoIP, QoS, and other currently configured network infrastructure.

Project Narrative-Woodland

This project is to replace our currently installed and working HP network switches that are approximately 12 years old. Any additional racks, hardware, etc. that are needed to complete the project will need to be included. All switches will need to be installed and connected to our existing network cabling infrastructure. They will also need to be configured to reflect our current network infrastructure including but not exclusive to VLans, VoIP, QoS, and other currently configured network infrastructure.

Project Narrative-Crestview

Project Narrative-Junior High

This project is to replace our currently installed and working HP network switches that are approximately 12 years old. Any additional racks, hardware, etc. that are needed to complete the project will need to be included. All switches will need to be installed and connected to our existing network cabling infrastructure. They will also need to be configured to reflect our current network infrastructure including but not exclusive to VLans, VoIP, QoS, and other currently configured network infrastructure.

Project Narrative-High School

This project is to replace our currently installed and working HP network switches that are approximately 12 years old. Any additional racks, hardware, etc. that are needed to complete the project will need to be included. The fiber run will be to connect the CTE building to another, on campus building that does not have internet. Wireless will also be added to this location. All copper drops will be for adding wireless arrays that we already have with the exception of one location where a new array will be added as part of this project. All switches will need to be installed and connected to our existing network cabling infrastructure. They will also need to be configured to reflect our current network infrastructure including but not exclusive to VLans, VoIP, QoS, and other currently configured network infrastructure. New fiber run includes rack, installation, battery backup, and any other items needed to install and configure.

Type of Equipment	School Name	Quantity Vendor Should Bid	Preferred Make/Manufacturer
Caching Server	Pioneer	1	*Apple or functional equivalent
Switches	Pioneer	3	*HP POE+ or functional equivalent
Switches	Woodland	5	*HP POE+ or functional equivalent
Cabling	Crestview	1	10Gb Fiber run approx. 150ft.
Caching Server	Crestview	1	*Apple or functional equivalent
Switches	Crestview	6	*HP POE+ or functional equivalent
Caching Server	Junior High	1	*Apple or functional equivalent
Switches	Junior High	7	*HP POE+ or functional equivalent
Cabling	High School	1	10Gb Fiber run approx. 200ft
Cabling	High School	29	Copper cables
Caching Server	High School	1	*Apple or functional equivalent
Switches	High School	8	*HP POE+ or functional equivalent
UPS/Battery Backup	High School	1	APC or functional equivalent
Wireless Access Points	High School	1	Xirrus or functional equivalent

*Please see attached document for requested port counts at each site, fiber type, and caching server specifications. All fiber connectors are LC, most are MM and some are SM.

NOTE: The BMIC box has been checked on the 470 in the event that your licenses are considered BMIC (not IC) by USAC. Bid those costs, if any, under Internal Connections on the cover page.

Compatibility Requirement

All requested equipment must be compatible with our existing HP network infrastructure, and Xirrus wireless network.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

Basic Maintenance of Internal Connections

Type of Equipment	School Name	Quantity Vendor Should Bid	Preferred Make/Manufacturer
Switches	Pioneer	3	HP POE+ or functional equivalent
Switches	Woodland	5	HP POE+ or functional equivalent
Switches	Crestview	6	HP POE+ or functional equivalent
Switches	Junior High	7	HP POE+ or functional equivalent
Switches	High School	8	HP POE+ or functional equivalent
Wireless Access Points	High School	1	Xirrus or functional equivalent

DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2020C2BiddingInstructions1371.pdf
GrahamC1COVERPAGE.pdf
GrahamC2COVERPAGE53.pdf
eRate2021SwitchBreakout.xlsx

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

Thank you for taking the time to respond to these questions. Please confirm - The district has a 2 Gb connection to the internet. Please confirm - 2500 students with 1:1 district devices. Please Confirm - Mostly Apple devices or are there other devices in significant numbers on your network? Specific to caching A dedicated cache can support the classroom in various ways, what do you hope to achieve in terms of network performance by having a cache? What is the peak demand that the school experiences during any given week/day/etc What percentage of your traffic is HTTP and HTTPS? Will the capability to cache classroom content (online testing, online textbooks, paid learning platforms) be an important requirement for the CACHE solution selected? Specific to video. Many schools with a similar profile (larger district with high level of technology integration) see a high percentage of YouTube traffic, which most cache services cannot help with. Would you consider YouTube caching important in DISTRICTS evaluation? Will it be important to the district that the caching solution selected is able to report caching performance? See the example below. Example; iOS app updates, MacBook updates, iTunes traffic, etc ...each having its own individual report of performance. % cached, and speed increase compared to normal web requests. Thank you for confirming these details and I look forward to hearing from you,

Answer:

We have a 2GB connection to the internet

2500 students, 1:1 for 650 students at high school campus, MacBook Airs, but over 3000 devices district wide. Majority are Apple products, teacher issued MacBook Airs, classroom sets of iPads and MacBooks, and stationary iMacs. We also have approximately 200 Chromebooks. There are under 75 Windows machines district wide.

As far as caching, we are only requesting Apple caching services for iOS and Apple products that handle Apple updates and users on classroom sets of iOS products, not “general” caching services such as YouTube, testing, or other internet traffic. This will allow the internet connection to be utilized for general traffic instead of updates as well as increase the speed and stability of multiple users logging into the iOS devices. We will accept bids for functionally equivalent equipment.

1. There is a table that lists quantity of materials and has a note referencing the spreadsheet. Can we get confirmation that the Spreadsheet has the updated quantities of equipment needed? 2. For the copper cables at the HS (existing wireless), what is the length of the longest cable run? 3. What model APC is in use today at the high school? 4. What is the model # of the existing Xirrus arrays? 5. Need some clarification or definition of Basic Maintenance of Internal Connections (BMIC) and what is required of vendors under this section.

Answer:

There is not a table of materials needed beyond what is specified in

the RFP and spreadsheet. The spreadsheet is up to date.

Have not measured the length for the copper runs, as this would be

determined by the path taken by the vendor from the MDF/IDF’s to each

location. None should be over 300 feet.

APC models differ depending on location. MDF has 2 5000’s and 2

1500’s. Most of the IDF’s have 1500’s.

Different models of Xirrus depending on location and installation

time. Models include 620, 630, XD2-240, XR620, XR630, XR2420, XR2426,

XR4820, XR4836.

5 year manufacturer support

Question deadline has been reached.