UPDATE 12/4/19: Q&A from 11/26 have been added.
UPDATE 12/03/19: The bid deadline has been extended.
UPDATE 11/26/19 - Q&As from walkthroughs have been added. Updated equip. spreadsheet has been added
Category One
CATEGORY ONE MANDATORY SITE VISIT
Vendors wishing to submit bids for the category one project must attend one of two mandatory site visits. The site visits will be held on November 20th or November 26th at 12:30PM. Vendors will meet at #2 Mark Twain Circle, Clayton, MO 63105. Bids from vendors who did not attend either of the site visits will be disqualified.
District Insurance Requirements
Company shall maintain at its cost and expense the following insurance coverage, and will obtain and deliver to District certificates from its insurers evidencing said insurance coverage and confirming District’s status as additional insured, while performing services hereunder, such certificates to be delivered simultaneously with execution of the contract with District:
• Workmen’s compensation as required by law.
• General liability with limits of not less than $2,000,000 for injury or death to any one person; $2,000,000 for injury or death of two or more persons in any one occurrence; and property damage with a limit of not less than $2,000,000 for each accident. District shall be named as additional insured.
• Unemployment insurance and all other insurance required by Missouri law for the benefit of the Company.
• Failure to provide or maintain the insurance required shall constitute a breach of contract which allows the District to immediately terminate the contract without notice to the Company, or at District’s option. District may procure such insurance and all premiums paid by the District shall be reimbursed to District by deducting such amounts from subsequent payments due Company for services rendered by Company.
Network Equipment:
• (7) Fiber patch panels for leased dark fiber
• (14) Patch cables
DISQUALIFICATION FACTOR CATEGORY ONE NETWORK EQUIPMENT: Vendors must complete and include the C1 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR CATEGORY ONE: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.
Category Two-Internal Connections
MANDATORY SITE VISIT
Vendors wishing to submit bids for the category one project must attend one of two mandatory site visits. The site visits will be held on November 20th or November 26th at 2PM. Vendors will meet at #2 Mark Twain Circle, Clayton, MO 63105. Bids from vendors who did not attend either of the site visits will be disqualified.
District Insurance Requirements
Company shall maintain at its cost and expense the following insurance coverage, and will obtain and deliver to District certificates from its insurers evidencing said insurance coverage and confirming District’s status as additional insured, while performing services hereunder, such certificates to be delivered simultaneously with execution of the contract with District:
• Workmen’s compensation as required by law.
• General liability with limits of not less than $2,000,000 for injury or death to any one person; $2,000,000 for injury or death of two or more persons in any one occurrence; and property damage with a limit of not less than $2,000,000 for each accident. District shall be named as additional insured.
• Unemployment insurance and all other insurance required by Missouri law for the benefit of the Company.
• Failure to provide or maintain the insurance required shall constitute a breach of contract which allows the District to immediately terminate the contract without notice to the Company, or at District’s option. District may procure such insurance and all premiums paid by the District shall be reimbursed to District by deducting such amounts from subsequent payments due Company for services rendered by Company.
Project Narrative
The School District of Clayton wishes to upgrade and modernize its switching network to ensure reliability and scalability for students and staff. Existing switches (HP Procurve) were installed in 2012. Additional context follows;
Building Location Information:
• Family Center (FC)- 301 N. Gay, Clayton, MO 63105
• Captain Elementary (CPT)- 6345 Northwood, Clayton, MO 63105
• Meramec Elementary (MER)- 400 S. Meramec, Clayton, MO 63105
• Glenridge Elementary (GLN)- 7447 Wellington Way, Clayton, MO 63105
• Wydown Elementary (WMS)- 6500 Wydown Blvd., Clayton, MO 63105
• Clayton High School (CHS)- #1 Mark Twain Circle, Clayton, MO 63105
• Administration Building (ADMIN)- #2 Mark Twain Circle, Clayton, MO 63105
• Facility Services (FS)- 305 N. Gay, Clayton, MO 63105
• Field House (FH)- 305 N. Gay, Clayton, MO 63105 (football locker room)
WAN
• The School District of Clayton uses leased dark fiber which establishes a WAN to FC, CPT, MER, GLN, WMS, CHS, ADMIN buildings.
• All private fiber transit links are via the core Layer 3 Managed MDF switches at each building.
• All fiber WAN connections are homed in the Clayton High School’s core MDF closet.
• The districts NOC is located at the Administration Building.
LAN
• Each school has a core MDF switch which feeds multiple IDFs through the buildings.
• MDFs have transit fiber links to each IDF location. In the majority of the IDF locations, switches are stacked to provide the necessary port allocations. In instances where the IDF switches are stacked, each switch inter-joined within the stack have a copper transit links.
• A private fiber link from FC provides network to an IDF enclosure located at FH (separate buildings on the same campus).
• A private fiber link from FC provides network to an IDF enclosure located at FS (separate buildings on the same campus).
INTERNAL CONNECTIONS: There is another document associated with this IFCB available for download that details the equipment the applicant wishes to purchase. The document lists equipment that the applicant prefers – they will also accept functional equivalents of said items.
NOTE: The BMIC box has been checked on the 470 in the event that your licenses are considered BMIC (not IC) by USAC. Bid those costs, if any, under Internal Connections on the cover page.
Compatibility Requirements
All requested equipment must be compatible with HP Procurve 5400 and 2900 series switches, Ruckus SmartZone 100 controllers, and Ruckus 510 and 610 wireless access points.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.
Basic Maintenance of Internal Connections
District Insurance Requirements
Company shall maintain at its cost and expense the following insurance coverage, and will obtain and deliver to District certificates from its insurers evidencing said insurance coverage and confirming District’s status as additional insured, while performing services hereunder, such certificates to be delivered simultaneously with execution of the contract with District:
• Workmen’s compensation as required by law.
• General liability with limits of not less than $2,000,000 for injury or death to any one person; $2,000,000 for injury or death of two or more persons in any one occurrence; and property damage with a limit of not less than $2,000,000 for each accident. District shall be named as additional insured.
• Unemployment insurance and all other insurance required by Missouri law for the benefit of the Company.
• Failure to provide or maintain the insurance required shall constitute a breach of contract which allows the District to immediately terminate the contract without notice to the Company, or at District’s option. District may procure such insurance and all premiums paid by the District shall be reimbursed to District by deducting such amounts from subsequent payments due Company for services rendered by Company.
BASIC MAINTENANCE OF INTERNAL CONNECTIONS: There is another document associated with this IFCB available for download that lists the equipment to be maintained.
DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.
DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.
