Lathrop School District R-II

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Oct 3, 2019

Bid Deadline : Wednesday, Nov 13, 2019

Questions Due By : Sunday, Oct 13, 2019

Applicant Address : Lathrop, MO 64465

IFCB ID : 200001212

IFCB Requirements :

• All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

• Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

• Please include the correct Service Provider Identification Number (SPIN) on your bid.

• By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

• Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

• Contracts must not prohibit SPIN changes.

• Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

• Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

• All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

• All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

• All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

• The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

• DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

• DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

Services and Equipment Requested :

UPDATE 10/11/2019: We just learned that the lastest version of Aruba Wireless Access Point is a IAP505. If you have the 505s available please bid those model numbers.

Internal Connections

Project Narrative

The district is upgrading current hardware.

Type of Equipment	School Name	Quantity Vendor Should Bid	Preferred Make/Manufacturer
Switches	Elementary	1	Aruba 2930 (JL262A) or functional equivalent
Wireless Access Points	Elementary	8	Aruba IAP 305 or functional equivalent
Switches	Middle School	1	Aruba 2930 (JL262A) or functional equivalent
Wireless Access Points	Middle School	7	Aruba IAP 305 or functional equivalent
Wireless Access Points	High School	8	Aruba IAP 305 or functional equivalent
Wireless Access Points	High School	2	Aruba IAP 515 or functional equivalent

Compatibility Requirement

All requested equipment must be compatible with Aruba/HP switching and IAP systems.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

Basic Maintenance of Internal Connections

NOTE: We are requesting WAP and switch licenses on this IFCB, which sometimes may be categorized as BMIC by USAC (the BMIC box on the 470 has been checked to cover this scenario).

Type of Equipment	School Name	Quantity Vendor Should Bid	Preferred Make/Manufacturer
Switch Licensing	Elementary	1	Licensing for Aruba 2930 (JL262A)
Switch Licensing	Middle School	1	Licensing for Aruba 2930 (JL262A)
Wireless Access Point Licensing	Elementary	8	Licensing for Aruba IAP 305
Wireless Access Point Licensing	Middle School	7	Licensing for Aruba IAP 305
Wireless Access Point Licensing	High School	8	Licensing for Aruba IAP 305
Wireless Access Point Licensing	High School	2	Licensing for Aruba IAP 515

DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2020C2BiddingInstructions34.pdf
LathropC2COVERPAGE90.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

Can a vendor bid recertified preowned equipment with a lifetime warranty for switches and wireless access points? Will you accept partial bids? For example, can a vendor bid the switches, and wireless APs, but not the licensing? Or just switches and no wireless products? Do you also need SFPs or modules or cables quoted? There were only switches listed and APs, but none of the accessories that might be needed. Also confirming the school district does not need the vendor to do any installation of the Category 2 equipment, correct?

Answer:

Recertied, preowned is okay.

Vendors do need to bid the entire project, not just components.

Don't need any accessories or installation.

Is your licensing request for Aruba Central?

Answer:
No we don't need Aruba Central.

Here are a few questions: 1. Will you allow for recertified preowned equipment to be bid, especially if it comes with a full lifetime warranty? 2. Are partial bids accepted? Can a vendor bid on hardware and not licensing? Or just switching and not access points? 3. Please confirm that you do not require the vendor to do the installation of the switches and/or access points.

Answer:

yes on recertified,

no on partial bids

no on hardware only

Do not need installation

Is there a specific license outside of what comes preloaded on the JL262A that you are looking for?

Answer:
No

Question deadline has been reached.