Harleton ISD | 200001087

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

Harleton ISD

IFCB Posted : Oct 1, 2019

Bid Deadline : Thursday, Nov 14, 2019

Questions Due By : Thursday, Oct 17, 2019

Applicant Address : Harleton, TX 75661

IFCB ID : 200001087

IFCB Requirements :

• All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

• Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

• Please include the correct Service Provider Identification Number (SPIN) on your bid.

• By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

• Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

• Contracts must not prohibit SPIN changes.

• Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

• Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

• All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

• All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

• All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

• E-rate rules require applicants to evaluate the cost of eligible goods and services and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

• INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

• The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B. Bids for individual components of a single project will be disqualified.

• DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

• DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

Services and Equipment Requested :

UPDATE 10/10/19: The questions and answers from the 10/09/19 walkthrough have been added as an attachment.

Internet Access – Applicant currently has 300Mbps bandwidth, and will accept bids up to 1Gbps bandwidth. Please include bids for 200Mbps, 500Mbps, and 1Gbps bandwidths. The terminating address for this circuit is 17000 Highway 154, Harleton, TX 75651; (903)777. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

Internal Connections

MANDATORY SITE VISIT

Vendors wishing to submit bids for category two projects must attend one of two mandatory site visits. The site visits will be held on October 9th, and October 16th, both site visits will begin at 9am. Vendors will meet at 17000 HWY 154, Harleton, TX 75651. Bids from vendors who did not attend either of the site visits will be disqualified.

Project A-Fiber

Type of Equipment

School Name

Quantity Vendor Should Bid

Preferred Make/Manufacturer

Cabling

High School

Fiber runs to football field

Project B-Switches, UPS, & WAPs

Type of Equipment	School Name	Quantity Vendor Should Bid	Preferred Make/Manufacturer
Switches	SHARED: Jr.HS and HS	3	Ubiquiti 16-port or functional equivalent
Wireless Access Points	SHARED: Jr.HS and HS	2	Aerohive or functional equivalent
Switches	Harleton Elementary	2	Ubiquiti 48-port or functional equivalent
UPS/Battery Backup	Harleton Elementary	1	No Preference

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B. Bids for individual components of a single project will be disqualified.

Basic Maintenance of Internal Connections

NOTE: We are requesting WAP and switch licenses on this IFCB, which sometimes may be categorized as BMIC by USAC (the BMIC box on the 470 has been checked to cover this scenario).

Project C-Switch and WAP Licensing

Type of Equipment	School Name	Quantity Vendor Should Bid	Preferred Make/Manufacturer
Switch Licensing	SHARED: Jr.HS and HS	3	Ubiquiti
Wireless Access Point Licensing	SHARED: Jr.HS and HS	2	Aerohive
Switch Licensing	Harleton Elementary	2	Ubiquiti

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2020C2BiddingInstructions1654.pdf
HarletonC2COVERPAGE32.pdf
WalkthroughQandAon100919.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

They did specify Aerohive APs, but did not list an AP model. From what I can see, they currently have 28 x AP121 and 52 x AP130 currently deployed. The AP121 are already end of sale and the AP130 will be going end of sale on March 30, 2020. If they would like to stick with a 2x2 802.11ac AP model, we will still have the AP122 available. Or, we can quote the AP250 as a higher end 3x3 802.11ac option. Let me know which one you would like me to quote and I can get that out to you.

Answer:

For this application a higher capacity model would be best. Also out door application might be best for us. So we would most likely either want access points with antennas that can be relocated outside or out door Access Points where the whole thing could be put outside.

-In reference to the 16 port switch, are they looking for poe or non-poe? Same for the 48 port switch, poe or non-poe? -Are these access points adding to an existing Aerohive installation? If so, is there a particular Aerohive model used that these will be adding to? -For the UPS, what equipment will be connected to it in order to determine the power drain on it and load. -For the site survey, what is the mandatory site survey for review of? Is this for the cabling or just walking the building?

Answer:
In reference to the 16 port switch, are they looking for poe or non-poe? Same for the 48 port switch, poe or non-poe?

We would like all of the switches to be POE.

Are these access points adding to an existing Aerohive installation? If so, is there a particular Aerohive model used that these will be adding to?

Yes we do have existing Aerohive Access Points. We currently have some older AP121s and some AP130s.

For the UPS, what equipment will be connected to it in order to determine the power drain on it and load.

The ups will be for the 2 48 port switches in this bid.

For the site survey, what is the mandatory site survey for review of? Is this for the cabling or just walking the building?

The site survey is for the cabling as well as going over the locations of the switches to see if there are any potential issues or questions that we need to clarify in the proposal

Do you know the approximate distance of the fiber run? I understand that we must attend the walk through in order to obtain exact distances, but a general idea would be helpful. For example, between 800-1000 feet.

Answer:

Do you know the approximate distance of the fiber run? I understand that we must attend the walk through in order to obtain exact distances, but a general idea would be helpful. For example, between 800-1000 feet.

A very rough estimate would be a run of 400 feet and a run of 700 feet. Again, This is a very rough estimate.

Good Morning, It was mentioned during the walk through yesterday that multi-mode fiber is preferred, however single-mode makes more sense in this situation and is much cheaper. If we quote single-mode will this be acceptable, or is multi-mode required due to existing SFP's or some other factor.

Answer:

I am sorry if there was a misunderstanding. Whether the fiber is single mode or multi mode does not matter to us.

Had another question regarding the switches and their licensing. Ubiquiti equipment doesn't need a license in normal circumstances, unless you are wanting to use the AWS hosted controller with Unifi Elite licenses, not necessary in most cases. If not then only the switch hardware is necessary. Either way please let me know and I will quote it out accordingly.

Answer:
We can host the Ubiquiti Unifi software our selves so if we do go with Ubiquiti there is no need for hosting.

Question deadline has been reached.