Hayden School District RE-1

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Nov 4, 2019

Bid Deadline : Friday, Dec 20, 2019

Questions Due By : Thursday, Nov 14, 2019

Applicant Address : Hayden, CO 81639

IFCB ID : 200003493

IFCB Requirements :

• All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

• Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

• Please include the correct Service Provider Identification Number (SPIN) on your bid.

• By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

• Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

• Contracts must not prohibit SPIN changes.

• Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

• Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

• All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

• All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

• All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

• E-rate rules require applicants to evaluate the cost of eligible goods and services and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

• INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

• The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

Services and Equipment Requested :

UPDATE 11/22/19: The bid deadline has been extended.

Category One

Internet Access – Minimum 500Mb bandwidth, maximum 1Gb bandwidth. The terminating address for this circuit is 300 Breeze Basin, Hayden, CO 81639; (970) 276. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

Internal Connections

Project Narrative

Building is under construction and will be ready in July 2020, so there is not an opportunity to complete a walkthrough. Turn-key solution to install and configure so the District can get it working from the start.

Type of Equipment	School Name	Quantity Vendor Should Bid	Preferred Make/Manufacturer
Switches	District Shared	18	Cisco Meraki Cloud Managed MS210-48lp 48-port or functional equivalent
Switch Licensing	District Shared	18	Cisco Meraki Enterprise Subscription License and Support 5 YR
Switches	District Shared	2	Cisco Meraki Cloud Managed MS250-48lp 48-port or functional equivalent
Switch Licensing	District Shared	2	Cisco Meraki Enterprise Subscription License and Support 5 YR
Switches	District Shared	1	Cisco Meraki Cloud Managed MS210-24p 24-port Rack mountable or functional equivalent
Switch Licensing	District Shared	1	Cisco Meraki Enterprise Subscription License and Support 5 YR
Wireless Access Points	District Shared	80	Cisco Meraki MR33 cloud managed or functional equivalent
Wireless Controller Licensing	District Shared	80	Cisco Meraki Enterprise Cloud Controller 5YR Subscription License or functional equivalent
Firewall Service and Components	District Shared	1	SonicWall NSA 2650 or functional equivalent

NOTE: The BMIC box has been checked on the 470 in the event that your licenses are considered BMIC (not IC) by USAC. Bid those costs, if any, under Internal Connections on the cover page.

Compatibility Requirement

All requested equipment must be compatible with our existing Meraki network.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2020C2BiddingInstructions92.pdf
HaydenC2COVERPAGE.pdf
FloorMaps.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

1 Is there CAT5/6 wiring to every WAP that is marked on the floor plan? 2 Are the MDF and IDFs labeled on the floor plans? If so how do we identify those? If not can we get an updated floorplan showing where the CAT5/6 cabling home-runs to? 3 Are you open to receiving a proposal for a managed WIFI service that is maintained by the vendor? 4 How many students will occupy the new school building?

Answer:

There will be drops to each WAP provided by one of the contractors. The floor plans from the construction company have the MDF and IDF labeled. We wouldn't be interested in the managed part.

Connectivity - How are the schools connected to each other (fiber ring??) ?: - What is the type of ISP connection â€“ (fiber/coax/dsl) ?: - Who is the ISP?: - What are the ISP speeds?: - Is there a failover circuit? Of so, please specify details: Firewall - How many URL filtering policies are needed? o One for all users o One per school o One per grade per school o One per faculty and one for students - Which if the following security services are required on the firewall o Internet content filtering o IPS o application control o antivirus/anti malware o cloud sandboxing - What term of service is required on the Firewall? The APâ€™s and Switches were specified for 60 months but nothing was specified for the Firewall. AP - How many SSIDâ€™s and want are encryption requirements?: Hardware General - What SLAâ€™s are required for replacement hardware o If the firewall is down what is expectation to have replacement or should HA be something considered o Access Point â€“ is 48 Hour replacement if one goes down satisfactory o Switch â€“ is 48 Hour replacement if one goes down satisfactory - What is the existing UPS capacity at each IDF where switch/firewall will be installed? o Make/Model/Serial/Date put into production Cabling - Is there an existing racks at all MDF and IDFâ€™s or are new racks required? Install - What are the expected install hours/time frame (Weekends/After Hours) ?: General - What does the maintenance of Internal Connection mean (Cabling or Hardware or other) ?: Support - What continued services are required? o Support for circuit o Moves adds changes o Technical support and administration on the the equipment o Patching and updates on equipment o Forti Manager o Basic Reports ï‚§ Bandwidth/memory/cpu usage - Is there any additional or specific reporting is required? i.e. User browsing history, malware blocked report, etc. If yes, please elaborate and also indicate if historical reporting and data storage (and for what length of time) is required

Answer:

Question: Question: Connectivity - How are the schools connected to each other (fiber ring??) ?: - What is the type of ISP connection â€“ (fiber/coax/dsl) ?: - Who is the ISP?: - What are the ISP speeds?: -

There is only 2 separate buildings that will be connected with internal 10g fiber. Yampa Valley electric/ Mammoth is current ISP provider . 500MB

Is there a failover circuit? Of so, please specify details:

A coax failover is planed to be installed

Firewall - How many URL filtering policies are needed? o One for all users o One per school o One per grade per school o One per faculty and one for students -

Our URL filtering will be Cloud DNS . Firewall will only act as a backup url filter . 5-10 should be plenty for the firewall

Which if the following security services are required on the firewall o Internet content filtering o IPS o application control o antivirus/anti malware o cloud sandboxing -

geo blocking, AV, Intrusion prevention and detection,

What term of service is required on the Firewall? The APâ€™s and Switches were specified for 60 months but nothing was specified for the Firewall. AP -

60 months as well

How many SSIDâ€™s and want are encryption requirements?:

3 SSID's WPA2-PSK and WPA2-Enterprise .

Hardware General - What SLAâ€™s are required for replacement hardware o If the firewall is down what is expectation to have replacement or should HA be something considered o Access Point â€“ is 48 Hour replacement if one goes down satisfactory o Switch â€“ is 48 Hour replacement if one goes down satisfactory -

We will take care of any replacements. HA for the firewall can be an option on the quote

What is the existing UPS capacity at each IDF where switch/firewall will be installed? o Make/Model/Serial/Date put into production Cabling -

1500VA

Is there an existing racks at all MDF and IDFâ€™s or are new racks required?

Racks will be provided and installed by the construction contractors.

Install - What are the expected install hours/time frame (Weekends/After Hours) ?:

Normally night weekends and summer hours are ideal as not to cause class disruption but sometimes is allowed to make the project complete faster.

General - What does the maintenance of Internal Connection mean (Cabling or Hardware or other) ?: Support - What continued services are required? o Support for circuit o Moves adds changes o Technical support and administration on the the equipment o Patching and updates on equipment o Forti Manager o Basic Reports ï‚§ Bandwidth/memory/cpu usage -

We have requested BMIC in the event the licenses for the WAPs vendors are proposing are considered BMIC by USAC.

Is there any additional or specific reporting is required? i.e. User browsing history, malware blocked report, etc. If yes, please elaborate and also indicate if historical reporting and data storage (and for what length of time) is required

No additional reporting required.

1. Can we provide a quote for both your requested Meraki gear (MR33) as well as what we would recommend? Are you open to Meraki equipment that we believe may be more suitable for your environment? 2. What is the function of the Firewall? i.e. content filtering, geo blocking, AV protection, application blocking, etc. 3. What is the ISP speed? 4. What is the expected number of students and devices? 5. Should our quote include us installing the WAPs (wireless access points)? 6. What is the total number of APs (access points) terminating in each closet? 7. In addition to providing a quote for the requested number and placement of APs, can we provide a second quote with our recommended number and placement of APs? 8. Will you have a 10 gig backbone through the building? Which fiber type will be cross connecting the IP closets?

Answer:

Question: 1. Can we provide a quote for both your requested Meraki gear (MR33) as well as what we would recommend?

Yes -

Are you open to Meraki equipment that we believe may be more suitable for your environment?

Yes

2. What is the function of the Firewall? i.e. content filtering, geo blocking, AV protection, application blocking, etc.

geo blocking, AV, Intrusion prevention and detection,

3. What is the ISP speed?

500 MB

4.What is the expected number of students and devices?

200-400 devices would be expected

5. Should our quote include us installing the WAPs (wireless access points)?

Yes

6. What is the total number of APs (access points) terminating in each closet?

WAP locations per Communications room are as follows:

MDF Rm 172 14 locations

TR-1 Rm 116 17 locations

TR-2 Rm 156 12 locations

TR-3 Rm 218 10 locations

7. In addition to providing a quote for the requested number and placement of APs, can we provide a second quote with our recommended number and placement of APs?

Yes but then you would have to quote additional cabling as the cabling team is only pulling cable according the current plans

8. Will you have a 10 gig backbone through the building? Which fiber type will be cross connecting the IP closets?

Yes fiber is going to link the MDF and IDF's . Will have to confirm with cabling team what termination types

Question deadline has been reached.