Anderson Elementary School

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Oct 24, 2019

Bid Deadline : Monday, Dec 30, 2019

Questions Due By : Thursday, Nov 14, 2019

Applicant Address : Sand Springs, OK 74063

IFCB ID : 200002510

IFCB Requirements :

• All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

• Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

• Please include the correct Service Provider Identification Number (SPIN) on your bid.

• By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

• Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

• Contracts must not prohibit SPIN changes.

• Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

• Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

• All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

• All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

• All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

• The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

Services and Equipment Requested :

UPDATE 12/02/19: The bid deadline has been extended.

Internal Connections

MANDATORY SITE VISIT

Vendors wishing to submit bids for category two projects must attend one of two mandatory site visits. The site visits will be held on November 6th and November 13th from 11AM-3PM. Vendors will meet at 17501 West Anderson Road, Sand Springs, OK 74063. Bids from vendors who did not attend either of the site visits will be disqualified.

Project Narrative

The school is replacing cabling. They will need organizing, labeling, and replacing current patch panels with a 48-port blank keystone patch panel, (10). Certify current cabling to make sure it is correctly terminated and doesn’t have any odd things going on with it such as splices. The vendor will be running necessary cables and terminating the current cables from old network closet so all of the cabling goes to the current network closet. The school will need installation, activation, and configuration.

Type of Equipment	School Name	Quantity Vendor Should Bid	Preferred Make/Manufacturer
Antennas, Connectors and Related Components	Anderson Elementary	10	Legrand 48-port blank keystone patch panel or functional equivalent
Cabling	Anderson Elementary	4	Network drops
Cabling	Anderson Elementary	50	Fiber runs
Switches	Anderson Elementary	6	Aruba 48-port POE 1Gbe with 1G/10G fiber SFP modules or functional equivalent
Wireless Access Points	Anderson Elementary	20	Ruckus R610 or functional equivalent
Wireless Controller	Anderson Elementary	1	Ruckus cloud controller or functional equivalent

NOTE: The BMIC box has been checked on the 470 in the event that your licenses are considered BMIC (not IC) by USAC. Bid those costs, if any, under Internal Connections on the cover page.

Compatibility Requirement

All requested equipment must be compatible with existing Ruckus equipment.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2020C2BiddingInstructions31.pdf
AndersonC2COVERPAGE37.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

Cabling - RFP has 4 Network Drops - On the site visit, it was mentioned need Cat6 for 20 new wireless access points and 5 additional for classrooms. Is the total of Cat6 25? Cabling - RFP has 50 Fiber Runs - There was no mention of fiber cabling on site visit. What are these for? This is an abnormal amount.

Answer:
5 new drops, and the other cabling is already ran, just needs to be terminated. All was clearly shown on the walk through. I pointed out the unterminated cables and they took photos. The new access points already have cable ran. No additional cabling is needed there. So a total of 5 new drops. Everything else just needs to be terminated or installed. Approximately 50 fiber runs need to be terminated.

Question deadline has been reached.