• All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

• Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

• Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

• By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

• Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

• Contracts must not prohibit SPIN changes.

 

• Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

• Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

 

• All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

• All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract. 

 

• All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

 

• E-rate rules require applicants to evaluate the cost of eligible goods and services and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

 

• INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

• LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

• DISQUALIFICATION FACTOR CATEGORY ONE NETWORK EQUIPMENT: Vendors must complete and include the C1 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

• The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid. 

 

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

 

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

 

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

 

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B, Project C, or Project D.  Bids for individual components of a single project will be disqualified.

 

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Must be a certified Cisco partner for Cisco equipment. 

 

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Must be an Aruba partner for Aruba equipment.

 

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Work must be completed during hours when students are not present on campus.

 

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Must be bonded up to 500,000 for the project. 

 

• DISQUALIFICATION FACTOR BMIC: Service providers are required to bid an entire Project E or Project F.  Bids for individual components of a single project will be disqualified.

 

• DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

• DISQUALIFICATION FACTOR BMIC: Must be a certified Cisco partner for Cisco equipment.

 

• DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.  

UPDATE 11/7/19: The C1 cover page is only required if bidding C1 equipment. The disqualification statement has been corrected.

CATEGORY ONE

 

Leased Lit Fiber- 1Gbps connection from the middle school located at 615 FM 1138 North, Nevada, TX 75173; (972)843, to NE Smith elementary located at 801 Presidents Blvd., Lavon, TX 75166; (972)843.  Please include bids for 1, 3, and 5 year terms.  Please include pricing for leased switches. Please indicate if the entire circuit is owned or if a portion is leased.

 

LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

Internet Access – Applicant has 1Gbps bandwidth, and will accept bids up to 10Gbps. Please also include bids for 2Gbps, 3Gbps, 4Gbps, 5Gbps, 6Gbps, 7Gbps, 8Gbps, and 9Gbps bandwidths.  Please also include bids for 1, 3, and 5 year terms. Please indicate if the entire circuit is owned, or if a portion is leased.  Please indicate if DDoS protection is provided. The terminating address for this circuit is 615 FM 1138 North, Nevada, TX 75173; (972)843.  E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request.  If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

 

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled. 

 

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

Internet Access – Applicant has 1Gbps bandwidth, and will accept bids up to 10Gbps. Please also include bids for 2Gbps, 3Gbps, 4Gbps, 5Gbps, 6Gbps, 7Gbps, 8Gbps, and 9Gbps bandwidths.  Please also include bids for 1, 3, and 5 year terms. Please indicate if the entire circuit is owned, or if a portion is leased.  Please indicate if DDoS protection is provided. The terminating address for this circuit is 611 FM 1138 North, Nevada, TX 75173; (972)843.  E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request.  If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. 

 

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled. 

 

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

 

2 -Aruba 3810m switches or functional equivalent.

2- SFPs

2-Power Supplies (JL087A#ABA) or functional equivalent.

 

DISQUALIFICATION FACTOR CATEGORY ONE NETWORK EQUIPMENT: Vendors must complete and include the C1 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

 

 

 

Vendors wishing to bid on internal connections can attend a voluntary site visit on October 28th or November 4th, at 10am. Vendors will meet at Community Administration Bldg. located at 611 FM 1138 North Nevada, TX 75173, and check in with Teri Robles. 

 

 

The District is replacing their firewall in order to support a 10Gbps connection.  They will need configuration for the firewall. CHS has new construction, and a complete build out of six closets and wireless infrastructure will be needed.  Edge Middle School also has new construction and needs a complete build out of three closets, and wireless infrastructure.  The District will need installation of UPS devices, wireless access points, and wireless controller.  The wireless controller will also need configuration.  For the installation and configuration, please bid as separate options. 

 

INTERNAL CONNECTIONS:  There is another document associated with this IFCB available for download that details the equipment the applicant wishes to purchase.  The document lists equipment that the applicant prefers – they will also accept functional equivalents of said items.  

 

NOTE:  The BMIC box has been checked on the 470 in the event that your licenses are considered BMIC (not IC) by USAC.  Bid those costs, if any, under Internal Connections on the cover page.

 

 

All WAPs must be compatible with a Cisco wireless controller.  Wireless controller must be compatible with all existing WAPs. 

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B, Project C, or Project D.  Bids for individual components of a single project will be disqualified.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Must be a certified Cisco partner for Cisco equipment. 

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Must be an Aruba partner for Aruba equipment.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Work must be completed during hours when students are not present on campus.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Must be bonded up to 500,000 for the project. 

 

 

 

The District is requesting a firewall support and maintenance agreement of 1, 3, or 5 years.  For the wireless controller, they are requesting support and a maintenance agreement of 1, 3, or 5 years and licenses for the existing and new WAPs. 

 

BASIC MAINTENANCE OF INTERNAL CONNECTIONS:  There is another document associated with this IFCB available for download that lists the equipment

 

DISQUALIFICATION FACTOR BMIC: Service providers are required to bid an entire Project E or Project F.  Bids for individual components of a single project will be disqualified.

 

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

DISQUALIFICATION FACTOR BMIC: Must be a certified Cisco partner for Cisco equipment.

 

DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.