Hector School District

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Oct 22, 2019

Bid Deadline : Tuesday, Dec 10, 2019

Questions Due By : Tuesday, Nov 12, 2019

Applicant Address : Hector, AR 72843

IFCB ID : 200002271

IFCB Requirements :

• All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

• Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

• Please include the correct Service Provider Identification Number (SPIN) on your bid.

• By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

• Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

• Contracts must not prohibit SPIN changes.

• Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

• Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

• All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

• All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

• All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

• E-rate rules require applicants to evaluate the cost of eligible goods and services and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

• INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

• The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B, or Project C. Bids for individual components of a single project will be disqualified.

Services and Equipment Requested :

UPDATE 11/12/19: School AP maps (using our current equipment) have been added.

UPDATE 11/6/19: During the walkthrough it was discovered that the correct number of WAPs is 54, not 24. Please bid 54.

Category One

Internet Access – Minimum 150Mb bandwidth, maximum 300Mb bandwidth. Please also pricing for leased router and switches. The terminating address for this circuit is 11601 SR 27, Hector, AR 72843; (479)284. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

Internal Connections

Project Narrative

The District is performing network updates for the entire school. They are requesting installation, activation, and configuration.

MANDATORY SITE VISIT

Vendors wishing to submit bids for category two projects must attend one of two mandatory site visits. The site visits will be held on November 4th and November 11th at 9am. Vendors will meet at Central Office located at 11520 SR 27, Hector, AR 72843. Bids from vendors who did not attend either of the site visits will be disqualified.

Project A-Cabling

Type of Equipment

School Name

Quantity Vendor Should Bid

Preferred Make/Manufacturer

Cabling

High School

150

Network drops

Cabling

Elementary

150

Network drops

Project B-Switches

Type of Equipment

School Name

Quantity Vendor Should Bid

Preferred Make/Manufacturer

Switches

High School

48-port

Switches

Elementary

48-port

NOTE: The BMIC box has been checked on the 470 in the event that your licenses are considered BMIC (not IC) by USAC. Bid those costs, if any, under Internal Connections on the cover page.

Project C-Wireless Access Points

Type of Equipment	School Name	Quantity Vendor Should Bid	Preferred Make/Manufacturer
Wireless Access Points	High School	8	Aerohive or functional equivalent
Wireless Access Points	High School	4	Aerohive external access points or functional equivalent
Wireless Access Points	Elementary	10	Aerohive or functional equivalent
Wireless Access Points	Elementary	2	Aerohive external access points or functional equivalent

NOTE: The BMIC box has been checked on the 470 in the event that your licenses are considered BMIC (not IC) by USAC. Bid those costs, if any, under Internal Connections on the cover page.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that were manufactured for use outside of the United States will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B, or Project C. Bids for individual components of a single project will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2020C2BiddingInstructions6729.pdf
HectorC2COVERPAGE36.pdf
SchoolAPMaps.zip

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

Do we need to RSVP to the site surveys?

Answer:

No it is not necessary to RSVP site survey.

11/11 is Veterans Day. Will the school be open? If so, do we need to RSVP for the site survey

Answer:

Yes we will be open on 11/11.

Can we bid start bid on 100mg and 200 in lieu of 150mg requirement stated in RFP. Our bandwidth increments are base on 100,200,300 ect.

Answer:

Yes, as long as the bids are within the range we requested, 150Mbps to 300 Mbps. If you can only bid at 100 Mbps increments you could bid 200 Mbps and 300 Mbps.

Can you upload floor plans for all buildings

Answer:

Maps have been uploaded to the IFCB

Question deadline has been reached.