Inola Public Schools

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Sep 25, 2019

Bid Deadline : Tuesday, Nov 5, 2019

Questions Due By : Tuesday, Oct 8, 2019

Applicant Address : Inola, OK 74036

IFCB ID : 200000974

IFCB Requirements :

• All Questions and Bids must be submitted using the on-line IFCB system. If the IFCB system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

• Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

• Please include the correct Service Provider Identification Number (SPIN) on your bid.

• By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

• Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

• Contracts must not prohibit SPIN changes.

• Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

• Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

• All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

• All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

• All applicable fees, surcharges, and taxes must be identified on the bid or your bid will be disqualified. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. If the applicant discovers that fees, taxes or surcharges apply but are not listed on the bid (after the time of bid awards) those charges will be the responsibility of the bidding company.

• The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

• DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

• DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

• DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

Services and Equipment Requested :

UPDATE 10/8/19: Questions and answers from the 10/2 and 10/7 site visits have been added below.

Q: Do the switches need installed or just delivered?

A: All switches and UPS need to be installed in place of the existing switches.

Q: Are there any patch cables or other accessories needed?

A: No, we have patch cables in place as well as fiber gbic modules for the uplinks.

Q: Do the switches need any programming

A: Yes. We have VLANS in place and will need to recreate them on the new switches

Q: Do you have a controller in place?

A: Yes. We have a Unifi controller in place for the new switches.

Q: Are we removing the old switches?

A: Yes, this will be a “rip an replace” of the old switches, as in remove the old and bolt in the new.

Internal Connections

The district is replacing their existing switches with Unifi switches. UPS devices will also be needed at each switch location. The district will need installation and configuration of the new switches. There is a Unifi server already in place.

MANDATORY SITE VISIT

Vendors wishing to bid on this Category Two project must attend one of two site visits on either October 2nd at 11am or October 7th at 11am. Vendors will need to meet at the High School, 801 East Commercial, Inola, OK 74036. Bids from vendors who did not attend one of the site visits will be disqualified.

Type of Equipment	School Name	Quantity Vendor Should Bid	Preferred Make/Manufacturer
Switches	Elementary	1	Ubiquiti US-16-XG or functional equivalent
Switches	Elementary	8	Ubiquiti US-48-500W or functional equivalent
Switches	Middle School	8	Ubiquiti US-48-500W or functional equivalent
Switches	High School	3	Ubiquiti US-16-XG or functional equivalent
Switches	High School	14	Ubiquiti US-48-500W or functional equivalent
UPS/Battery Backup	Elementary	3	APC 1500VA or functional equivalent
UPS/Battery Backup	Middle School	5	APC 1500VA or functional equivalent
UPS/Battery Backup	High School	6	APC 1500VA or functional equivalent

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

Basic Maintenance of Internal Connections

We are requesting switch licenses on this IFCB, which sometimes may be categorized as BMIC by USAC (the BMIC box on the Form 470 has been checked to cover this scenario).

Type of Equipment	School Name	Quantity Vendor Should Bid	Preferred Make/Manufacturer
Switch Licensing	Elementary	1	Ubiquiti US-16-XG
Switch Licensing	Elementary	8	Ubiquiti US-48-500W
Switch Licensing	Middle School	8	Ubiquiti US-48-500W
Switch Licensing	High School	3	Ubiquiti US-16-XG
Switch Licensing	High School	14	Ubiquiti US-48-500W

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2020C2BiddingInstructions89.pdf
InolaC2COVERPAGE.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

Question deadline has been reached.