Wynona Indep School Dist 30

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Nov 7, 2018

Bid Deadline : Tuesday, Dec 18, 2018

Questions Due By : Friday, Nov 16, 2018

Applicant Address : Wynona, OK 74084

IFCB ID : 190004573

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

· The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

· DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

· DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

Services and Equipment Requested :

Internal Connections

Type of Equipment	School Name	Number of Devices Vendor Should Bid	Preferred Make/Manufacturer
Caching Server	District Shared	1	Dell or functional equivalent
Wireless Access Points	Wynona Elementary	2	No Preference
Wireless Access Points	Wynona High School	2	No Preference

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2019C2BiddingInstructions179.docx
C2COVERPAGE64.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

Greetings, My company will be responding for your ERate 470 form (ref. no.: 190004573) for cache servers. Below are a few questions and we appreciate your response as it assist with our evaluation of need and sizing. 1. What is the available bandwidth to the school and are there plans to grow in the next year or two? 2. What is the peak demand that the school experiences in terms of available bandwidth? 3. What are the student/teacher devices and approximately how many on site? 4. A dedicated cache can support the classroom in various ways, what do you hope to achieve in terms of network performance by having a cache? 5. Some schools have enough bandwidth and are specifically looking to bring targeted performance benefits to existing content. What are the high use web applications used in classrooms at the academy? Are there any paid web platforms that the school has invested in to support learning? 6. User-wait can be a challenging issue for teachers and students. Classroom management problems increase with slow response time, and teacher abandonment of technology is also an issue. What user-wait issues are you experiencing (if any) at Wynona Independent School District 30? 7. Besides software updates, the biggest demand hogs in schools are video in the classroom. Are teachers using YouTube with students? How would caching Youtube to remove that demand from your network while increasing reliability be helpful for your teacher/students/network? Thanks and I look forward to hearing from you.

Answer:

Thank you for your questions. We have answered what we can, please see below.

Greetings, My company will be responding for your ERate 470 form (ref. no.: 190004573) for cache servers. Below are a few questions and we appreciate your response as it assist with our evaluation of need and sizing. 1. What is the available bandwidth to the school and are there plans to grow in the next year or two? 300 mg which seems to be appropriate for our demand 2. What is the peak demand that the school experiences in terms of available bandwidth? 3. What are the student/teacher devices and approximately how many on site? 12 Teacher MacBooks, 70 Ipads, 110 Chromebooks, and 20 desktops 4. A dedicated cache can support the classroom in various ways, what do you hope to achieve in terms of network performance by having a cache? 5. Some schools have enough bandwidth and are specifically looking to bring targeted performance benefits to existing content. What are the high use web applications used in classrooms at the academy? Internet use, Online Curriculum, Waterford, Reading Counts, Edgenuity Are there any paid web platforms that the school has invested in to support learning? YES 6. User-wait can be a challenging issue for teachers and students. Classroom management problems increase with slow response time, and teacher abandonment of technology is also an issue. What user-wait issues are you experiencing (if any) at Wynona Independent School District 30? Delayed internet7. Besides software updates, the biggest demand hogs in schools are video in the classroom. Are teachers using YouTube with students? yesHow would caching Youtube to remove that demand from your network while increasing reliability be helpful for your teacher/students/network? yesThanks and I look forward to hearing from you.

What Make and model/part #'s are you requesting?

Answer:

No preference.

Question deadline has been reached.