Ashdown School District

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Oct 31, 2018

Bid Deadline : Monday, Nov 12, 2018

Questions Due By : Monday, Nov 12, 2018

Applicant Address : Ashdown, AR 71822

IFCB ID : 190003752

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

· The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

· DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

· DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

Services and Equipment Requested :

UPDATE - THIS IFCB HAS BEEN CANCELLED AND REPLACED BY IFCB # 190005202.

UPDATE 11/12/18: THE WALKTHROUGH FOR NOV 16TH IS CANCELLED. We are unsure if we are going to reschedule at this time.

Internal Connections

Project Narrative

Installation, configuration, and activation will be needed on all Cat6 cabling, wireless access points, wireless controllers and switches. We may have up to 4 wireless controllers, depending on the solution proposed. We would rather have one controller that will separate access points by campus if possible.

Voluntary Site Visit

Vendors wishing to bid on internal connections can attend a voluntary site visit one day November 9th, or November 16th beginning at 9am. Vendors will meet at 960 S. Locust, Ashdown, AR 71822. Vendors should check in with David Billingsley.

Type of Equipment	School Name	Number of Devices Vendor Should Bid	Preferred Make/Manufacturer
Cabling	Ashdown High	55	Cat6E drops for wireless access points
Switches	Ashdown High	2	Aruba 2920 48-port or functional equivalent
Wireless Access Points	Ashdown High	55	Aruba 315/305 or functional equivalent.
Wireless Controller	Ashdown High	1	Cloud Based
Cabling	Ashdown Junior High	45	Cat6E drops for wireless access points
Switches	Ashdown Junior High	1	Aruba 2920 48-port or functional equivalent
Wireless Access Points	Ashdown Junior High	45	Aruba 315/305 or functional equivalent.
Wireless Controller	Ashdown Junior High	1	Cloud Based
Cabling	Henderson Intermediate	35	Cat6E drops for wireless access points
Switches	Henderson Intermediate	1	Aruba 2920 48-port or functional equivalent
Wireless Access Points	Henderson Intermediate	35	Aruba 315/305 or functional equivalent.
Wireless Controller	Henderson Intermediate	1	Cloud Based
Switches	Elementary	2	Aruba 2920 48-port or functional equivalent
Wireless Access Points	Elementary	65	Aruba 315/305 or functional equivalent.
Wireless Controller	Elementary	1	Cloud Based

Compatibility Requirement

All requested equipment must be compatible with existing Aruba equipment, and be 802.11ac compatible.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

Basic Maintenance – see above internal connections request.

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2019C2BiddingInstructions9670.docx
C2COVERPAGE9.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

Regarding the Aruba 2920 48 port switch, which of the three models are you needing us to quote? The non-PoE, the PoE+ or the PoE+ with 740 Watts? 48G (J9728A) 48G-PoE+ 370W (J9729A) 48G-PoE+ 740W (J9836A) Thank you!

Answer:

the PoE+

Are the switches requested just for powering the ap's? Will all ap's cabling go back to one closet or are there other PoE switches in the network? Is the cabling already in place in the Elementary?

Answer:

Are the switches requested just for powering the ap's? Basically for extra connections due to the added ap’s.

Will all ap's cabling go back to one closet or are there other PoE switches in the network? They will be spread out across the campus. Too much distance to run from one closet.

Is the cabling already in place in the Elementary? Yes we cabled this building during a remodel this past summer.

Are you requesting 1 or 10gb uplinks on the switches? If 1gb are you wanting the ability to upgrade to 10gb?

Answer:

1 gb uplinks are fine for now. We would want the ability to upgrade to 10gb down the road.

Do you want 1, 3 or 5 year support? Thanks

Answer:

3 years

Question deadline has been reached.