Pottsville School District

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Oct 23, 2018

Bid Deadline : Monday, Dec 3, 2018

Questions Due By : Friday, Nov 9, 2018

Applicant Address : Pottsville, AR 72858

IFCB ID : 190003074

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

· The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B or Project C. Bids for individual components of a single project will be disqualified.

· DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

Services and Equipment Requested :

UPDATE 11/8/2018: Floorplans have been added as an attachment

Internal Connections

Mandatory Site Visit

Vendors wishing to submit bids for category two projects must attend one of two mandatory site visits. The first site visit will be held on November 1st, the second visit will be held on November 8th, at 1pm. Vendors will meet at 500 Apache Drive, Pottsville, AR 72858. Bids from vendors who did not attend either of the site visits will be disqualified.

Project A-Elementary

Type of Equipment	School Name	Number of Devices Vendor Should Bid	Preferred Make/Manufacturer
Cabling	Elementary	75	Cat6 and Cat6a or functional equivalent.
Switches	Elementary	4	Aruba 2920 48-port POE+ or functional equivalent.
UPS/Battery Backup	Elementary	1	1500VA or functional equivalent.

Compatibility Requirement

All requested equipment must be compatible with our existing HP and Aruba equipment.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

Project B-Middle Grades

Type of Equipment	School Name	Number of Devices Vendor Should Bid	Preferred Make/Manufacturer
Cabling	Middle Grades	50	Cat6 or functional equivalent
Racks	Middle Grades	1	10U or functional equivalent
Switches	Middle Grades	5	Aruba 2920 48-port POE or functional equivalent
UPS/Battery Backup	Middle Grades	1	1500VA or functional equivalent
Wireless Access Points	Middle Grades	35	Aruba IAP 325 or functional equivalent

Compatibility Requirement

All requested equipment must be compatible with our existing Aruba wireless equipment.

Project C-High School

Type of Equipment	School Name	Number of Devices Vendor Should Bid	Preferred Make/Manufacturer
Cabling	High School	50	Cat6 or functional equivalent.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B or Project C. Bids for individual components of a single project will be disqualified.

Basic Maintenance Project A and B – see above Internal Connections request for Project A and B

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2019C2BiddingInstructions9937.docx
C2COVERPAGE85.pdf
PottsvilleFloorplans.docx

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

I just want to verify a few details after the walkthrough: 1. The ceilings in each location where cabling is required are all NON plenum. 2. The request for BMIC was in error and should NOT be quoted. 3. You DO the need GBICs (Qty 2) for the switch in the music room. Multimode, 1GB 4. The rack for that location should be a locking cabinet not an open rack. 5. The majority of the drops in the middle school will require raceway down the walls. The other locations do NOT require raceway. 6. Raceway/conduit is NOT needed on the ceilings in locations without drop ceilings. The new cabling can be secured to existing conduit/beams. 7. You require only physical installation of the equipment. No configuration is necessary. 8. Maps of the 3 locations, with closets marked, will be uploaded to the consultant site or emailed to vendors interested in bidding. Thank you

Answer:

1. correct non plenum

2. WAP licensing is sometimes considered BMIC by USAC (if it has support services included)

3.correct

4.correct

5. correct

6.correct

7. correct

8. yes

Question deadline has been reached.