Centralia R-VI School District

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Oct 17, 2018

Bid Deadline : Tuesday, Nov 27, 2018

Questions Due By : Friday, Oct 26, 2018

Applicant Address : Centralia, MO 65240

IFCB ID : 190002741

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

· INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

· The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B, or Project C. Bids for individual components of a single project will be disqualified.

· DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

Services and Equipment Requested :

Internet Access – Applicant currently has 60Mb/5Mb bandwidth. Applicant is specifically requesting bids of symmetrical connection up to 100Mbps bandwidth. Please include pricing for a leased router. The terminating address for this circuit is 851 N Hwy 151, Centralia, MO 65240; (573)682. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

Internet Access – Applicant currently has 100Mb/7Mb bandwidth. Applicant is specifically requesting bids of symmetrical connection up to 1Gbps bandwidth. Please include pricing for a leased router. The terminating address for this circuit is 1399 Hwy 22 Suite B, Centralia, MO 65240; (573)682. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.

Internal Connections

Project A-UPS

Type of Equipment	School Name	Number of Devices Vendor Should Bid	Preferred Make/Manufacturer
UPS/Battery Backup	Champion Academy	1	APC SC4SORM1U or functional equivalent
UPS/Battery Backup	Centralia High School	2	APC SC4SORM1U or functional equivalent
UPS/Battery Backup	Chester Boren Middle	3	APC SC4SORM1U or functional equivalent
UPS/Battery Backup	Intermediate School	3	APC SC4SORM1U or functional equivalent
UPS/Battery Backup	Centralia High School Ag Building	1	APC SC4SORM1U or functional equivalent

Project B-UPS

Type of Equipment	School Name	Number of Devices Vendor Should Bid	Preferred Make/Manufacturer
UPS/Battery Backup	Centralia High School	1	APC SMT2200VA or functional equivalent
UPS/Battery Backup	Chester Boren Middle	1	APC SMT2200VA or functional equivalent
UPS/Battery Backup	Chance Elementary	1	APC SMT2200VA or functional equivalent

Project C-Switches

Type of Equipment	School Name	Number of Devices Vendor Should Bid	Preferred Make/Manufacturer
Switches	Chester Boren Middle	2	Aruba 2540 48G PoE+ or functional equivalent
Switches	Chance Elementary	2	Aruba 2540 48G PoE+ or functional equivalent

Compatibility Requirement

All requested equipment must be compatible with HP wireless access points.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B, or Project C. Bids for individual components of a single project will be disqualified.

Basic Maintenance Project D, E, F – see above Internal Connections request for Project A, B, and C

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2019C2BiddingInstructions872.docx
C2COVERPAGE739.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

Form indicates 6x1 circuits at 100Mbps symmetrical. However, the bid paperwork only mentions the location on Hwy 151. Does the school district need 100Mbps of Internet to all district buildings?

Answer:

We only are needing internet for the Board Office location on 151.

Question deadline has been reached.