Pea Ridge School District

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Jan 9, 2019

Bid Deadline : Saturday, Feb 16, 2019

Questions Due By : Friday, Jan 18, 2019

Applicant Address : Pea Ridge, AR 72751

IFCB ID : 190014378

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

· The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B. Bids for individual components of a single project will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

· DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

· DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

Services and Equipment Requested :

UPDATE: A document with additional information for the category two project B has been added.

WAN connection- 10Gb connection running from the High School located at 781 West Pickens, Pea Ridge, AR 72751; to the Intermediate School located at 1442 N. Davis St., Pea Ridge, AR 72751.

Internal Connections

Project A Narrative

Switch Project:

We need 4 – 48 port gigabit switches. Switches need to be POE+ and support a 10GB SFP modules. Preferred model : JL256A, but will accept functional equivalent.

Project A

Type of Equipment	School Name	Number of Devices Vendor Should Bid	Preferred Make/Manufacturer
Switches	Pea Ridge Business and Mfg	4	HP Procurve JL256A or functional equivalent

Compatibility Requirement

Switches must be compatible with existing HP Procurve equipment.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

Project B Narrative

UPS Project:

Pea Ridge is soliciting E-rate bids for a UPS system. The UPS system should include minimum 30 minutes of run time for the network equipment. Network manageable/monitoring software of the UPS. The district is interested in both Lithium Ion (Li-ion) and traditional (Lead Acid) UPS solutions.

A PDU (primary power distribution unit) is required for closets with mixed outlets (120/208V). All outlets are single phase

Est power draw is 50% of total power required for the network rack.
Number of input outlets and outlets need match the number of outlets currently occupied. The plan is to attach 2 power supplies to the UPS system, and connect two directly into the wall-outlets, for switches and gear with redundant PSU systems.
In order to be a qualifying bid the vendor must show the pre-discount, and discount (distract paid) expenses. All NIF sections will be cost allocated by the submitting bidder (Vendor).
Bids not including software to monitor/manage the solution are disqualified.
All eligible bids and contracts will be SPI billing only.

Project B

Type of Equipment	School Name	Number of Devices Vendor Should Bid	Preferred Make/Manufacturer
UPS/Battery Backup	Primary School	4	No Preference
UPS/Battery Backup	Intermediate School	4	No Preference
UPS/Battery Backup	Middle School	2	No Preference
UPS/Battery Backup	High School	4	No Preference
UPS/Battery Backup	PRMBA	3	No Preference
UPS/Battery Backup	District Shared	1	No Preference
UPS/Battery Backup	Ineligible NIF location	6	No Preference

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B. Bids for individual components of a single project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

Basic Maintenance Project C – see above Internal Connections request for Project A

Basic Maintenance Project D – see above Internal Connections request for Project B

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2019C2BiddingInstructions5347.docx
C2COVERPAGE9866.pdf
PeaRidgeUPSProjectAdditionalInformation.docx

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

Can you please provide a list of equipment that will be supported by each UPS?

Answer:

Vendors should consult the documents provided: PeaRidgeUPSProjectAdditionalInformation.docx specifically lists the input plugs the UPS/PDU's will require and the number.

Equipment is network related. The 208V are providing power to chassis switches utilizing this power supply J8713A (https://support.hpe.com/hpsc/doc/public/display?docId=emr_na-c02566065) the powersupply utilizing this power cable: http://partsurfer.hpe.com/ShowPhoto.aspx?partnumber=8120-6903 NEMA L6-20P locking-type (M) plug (For 220-250VAC in the United States, Canada, and Japan)

The 120v will be utilizing a NEMA 5-15P plug

8x5xNBD or 24x7x4 hour? Do you require install for project A?

Answer:

We have requested BMIC support in the event that the winning bid includes licenses bundled in with support/software updates, which USAC will sometimes classify as BMIC. You do not need to bid typical BMIC services (such as the 24X7, etc. packages).

No, we do not require installation.

Question deadline has been reached.