Crutcho School District C-074

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Sep 12, 2018

Bid Deadline : Tuesday, Oct 23, 2018

Questions Due By : Saturday, Sep 29, 2018

Applicant Address : Oklahoma City, OK 73141

IFCB ID : 190000770

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

· The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

· DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

Services and Equipment Requested :

UPDATE: 9/21/18 9:59AM-The voluntary site visit scheduled for today 9/21/18, has been cancelled. The site visit time on 9/28/18 has also been changed to 11am.

Internal Connections

Voluntary Site Visit

Vendors wishing to bid on internal connections can attend a voluntary site visit one day September 21st, or September 28th at 2:30pm. Vendors will meet at 2401 N. Air Depot Blvd., Oklahoma City, OK 73141.

Type of Equipment	School Name	Number of Devices Vendor Should Bid	Preferred Make/Manufacturer
Antennas, Connectors and Related Components	Crutcho Elementary	2	Cisco GLC-SW-MMD 1000 BASE-SX SFP Module or functional equivalent
Antennas, Connectors and Related Components	Crutcho Elementary	1	Dell 63GGJ 1000 base SX SFP multimode fiber module or functional equivalent
Cabling	Crutcho Elementary	1	Fiber run from one server room to another including jumpers
Cabling	Crutcho Elementary	9	Drops
Wireless Access Points	Crutcho Elementary	26	Cisco 2802I with POE+ injectors or functional equivalent

Compatibility Requirement

The requested equipment must be compatible with a Cisco 5508 wireless controller.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

Basic Maintenance of Internal Connections

Type of Equipment	School Name	Number of Devices Vendor Should Bid	Preferred Make/Manufacturer
Wireless Controller	Crutcho Elementary	1	1 year of SMARTNET for Cisco 5508

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2019C2BiddingInstructions57.docx
C2COVERPAGE27.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

More info on environment and what type of APâ€™s

Answer:

Please make sure you read the specifications on the IFCB. We have listed a specific make/model number of the WAPs on the IFCB, and we are requiring that proposed solutions be compatible with a Cisco 5508 wireless controller.

Do they need a Smartnet â€œrenewalâ€? Or new Smartnet? If new, how many AP licenses do they have on the controller?

Answer:

We have the controller we just need Smartnet. We have 50 AP licenses and do NOT need any more.

Is this a site survey/walkthrough? What is the purpose of the site survey? (Create a BOM, determine installation requirements) Approximate square footage location (WLAN Site Survey) Installation hours: (8-5PM or after 5) Weekend Product being installed: Vendor & SKU #. Attach BOM Media device connection for Display? Technology space: ex: wireless, digital signage Mounting height: (Display/Speakers/APs/Projector) Wall Type: (Sheetrock, Concrete, Brick, etc..) Ceiling Type: (Drop Ceiling, Sheetrock, concrete) Ceiling Height: Is there a lift onsite if one required? Estimated date of installation: Brief Description of work to be performed: IT staff to test any connectivity? Cabling needed? Type? Average length of cable run? Mandatory for all fiber runs. Fiber connection type? LC/SC/ST Please make sure to provide connection types for both ends. Outdoor cable needed? Union Labor Required? Please list an overview of programming/ configuration required: Estimated date of installation: Brief Description of work to be performed: IT staff to test any connectivity? Cabling needed? Type? Average length of cable run? Mandatory for all fiber runs. Fiber connection type? LC/SC/ST Please make sure to provide connection types for both ends. Outdoor cable needed? Union Labor Required? Please list an overview of programming/ configuration required:

Answer:
You seem to be asking a list of generic questions, for which many of the answers are already provided in the IFCB. Please read the IFCB carefully and if you have specific questions about our requests, please submit them after reviewing the IFCB.

Since the first walk through was cancelled and on the second one we had a conflicting walk through at another school that was already scheduled before the change in time on the second walk through. Is there a possibility for another walk through?

Answer:

We will not be scheduling another walkthrough

Question deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

More info on environment and what type of APâ€™s

Do they need a Smartnet â€œrenewalâ€? Or new Smartnet? If new, how many AP licenses do they have on the controller?

Since the first walk through was cancelled and on the second one we had a conflicting walk through at another school that was already scheduled before the change in time on the second walk through. Is there a possibility for another walk through?

Do they need a Smartnet â€œrenewalâ€? Or new Smartnet? If new, how many AP licenses do they have on the controller?