Fordyce School District

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Dec 15, 2017

Bid Deadline : Friday, Feb 2, 2018

Questions Due By : Friday, Dec 22, 2017

Applicant Address : Fordyce, AR 71742

IFCB ID : 180009462

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

· The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

Services and Equipment Requested :

UPDATE: 1/5/18 1:26PM- The bid deadline has been extended until 2/2/18.

Local Phone Service – Approx. 18 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

Long Distance – Avg. 4,000 minutes used per month.

INTERNAL CONNECTIONS

Type of Equipment	School Name	Specific Quantity	Preferred Make/Manufacturer
Cabling	High School	2	1000ft boxes of Cat6 Cabling
Switches	High School	2	HP Aruba 2920 series or functional equivalent

Type of Equipment	School Name	Specific Quantity	Preferred Make/Manufacturer
Cabling	Elementary School	2	1000ft boxes of Cat6 Cabling
Switches	Elementary School	2	HP Aruba 2920 series or functional equivalent

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2018C2BiddingInstructions8413.docx
FordyceC2COVERPAGE7.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

What do you plan to do with the 4 boxes of cable? Do you required drops?

Answer:
Yes

Can you please provide a breakdown of the 18 requested telephone lines to include the following: 1. What type of lines are these? 2. What are the terminating addresses of each facility? 3. How many lines belong to each facility? 4. What is the breakdown of lines to be used for voice, fax, alarm or shared? And if shared, what is the shared usage? 5. What type of telephone system does the district currently have, is it district owned, and is it capable of accepting various telephone line types (analog, SIP, PRI)? 6. Do you have network connectivity between all locations needing telephone service? Thank you.

Answer:
Those 18 lines were listed in error. We do not need the voice service for those 18 lines and we are cancelling our request for bids for those services.

How many drops do you need us to quote installation services for on this bid? Can floorplans be provided so that we can accurately determine the level of effort needed to provide the number of drops you are requesting?

Answer:

A. How many drops do you need us to quote installation services for on this bid?

Can floorplans be provided so that we can accurately determine the level of effort needed to provide the number of drops you are requesting?

Floor plans are not available at this time.

Is the District looking to purchase cables only, or is the district looking for installation services?

Answer:
Purchase cable only and 48 port switches.

Is the District looking for 24 or 48 Port switches? POE or Non POE?

Answer:
48 port POE Switches

Do the 48-port switches require PoE? 365 Watt power supply or 740 Watt?

Answer:

Do the 48-port switches require PoE? 365 Watt power supply or 740 Watt?

48 port switches 740 watt PoE

Correction: Do you need a 370 Watt or 740 Watt Power Supply? Do you need a 10Gb uplink port on the switches either now or in the future?

Answer:
A. Correction: Do you need a 370 Watt or 740 Watt Power Supply?

740 watt power supply

B. Do you need a 10Gb uplink port on the switches either now or in the future?

10 Gb uplink

Clarification: 370 Watts or 740 Watts budget for PoE+

Answer:

Clarification: 370 Watts or 740 Watts budget for PoE?

740 watt budget for Poe

Question deadline has been reached.