Dewar ISD 8 | 190000518

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

Dewar ISD 8

IFCB Posted : Aug 29, 2018

Bid Deadline : Wednesday, Oct 10, 2018

Questions Due By : Friday, Sep 7, 2018

Applicant Address : Dewar, OK 74431

IFCB ID : 190000518

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

· The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

· DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

· DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

· DISQUALIFICATION FACTOR MIBS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

Services and Equipment Requested :

CATEGORY TWO

Internal Connections (IC) – see below chart

INTERNAL CONNECTIONS - DEWAR SCHOOL DISTRICT
School Name	Type of Equipment	Qty	Make/Manufacturer
Elementary	UPS/Battery Backup	1	Smart-UPS 1500VA 2U 120V or functional equivalent
Elementary	UPS/Battery Backup	1	1500VA Smart-UPS 120V or functional equivalent
High School	UPS/Battery Backup	3	1500VA Smart-UPS 120V or functional equivalent
Middle School	UPS/Battery Backup	1	Smart-UPS 1500VA 2U 120V or functional equivalent
District Shared	UPS/Battery Backup	1	Smart-UPS 1500VA 2U 120V or functional equivalent

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

Please only bid one type of support service, (either BMIC or MIBS) for the equipment listed in the above “Internal Connections” chart. You should choose the E-rate category of service (either BMIC or MIBS) based upon USAC rules, which are available here: https://www.usac.org/sl/applicants/beforeyoubegin/eligible-services/default.aspx

Basic Maintenance of Internal Connections (BMIC) – see above “Internal Connections” chart

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

Managed Internal Broadband Services (MIBS) - see above “Internal Connections” chart

DISQUALIFICATION FACTOR MIBS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2019C2BiddingInstructions31.docx
DewarC2COVERPAGE47.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

Do you need your UPS to be rackmount? Do you prefer a certain brand?

Answer:

ES - 1 - Rackmount

ES - 1 - NOT Rackmount

HS - 3 - NOT Rackmount

MS - 1 - Rackmount

Shared - 1 - Rackmount

Prefer APC, but will accept bids for functionally equivalent equipment.

What is the shared percentage for the district UPS? Can you list what equipment will be supported under each UPS? Thank You,

Answer:

Please bid the district shared UPS at full cost, our consulting firm will take care of the cost allocation for the C2 budget for the 471 application.

ES - 1 - Rackmount - 2-48port & 1-24port switch

ES - 1 - NOT Rackmount - 2-24port switches

HS - 3 - NOT Rackmount - 3 HS locations, 1-24port switch, 1-24port switch, 1-48 & 1-24port switch

MS - 1 - Rackmount - 1-48port & 1-24port switch

Shared - 1 - Rackmount - 1-router, 1-48port & 1-24port switch

Do you need the UPS to have a LCD screen or network card? With the UPS, what other equipment do you need the MIBS for?

Answer:
No, an LCD screen or network card is not required. UPS will only be used with router and switches. MIBS and BMIC is only being requested on the equipment that we have listed on this IFCB.

Question deadline has been reached.