Wewoka ISD 2 | 180023683

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

Wewoka ISD 2

IFCB Posted : Feb 7, 2018

Bid Deadline : Tuesday, Mar 13, 2018

Questions Due By : Wednesday, Feb 14, 2018

Applicant Address : Wewoka, OK 74884

IFCB ID : 180023683

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

· The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

· DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

· DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

Services and Equipment Requested :

UPDATE: 3/1/2018 4:01PM- The bid deadline has been extended until 3/13/18

Local Phone Service – Approx. 23 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

Long Distance – Approx. 23 lines

Cellular Phone Service- Approx. 9 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

INTERNAL CONNECTIONS

Type of Equipment	School Name	Specific Quantity	Preferred Make/Manufacturer
Cabling	Elementary	10	Network Drops
Wireless Access Points	Elementary	2	No Preference

Type of Equipment	School Name	Specific Quantity	Preferred Make/Manufacturer
Cabling	Middle School	10	Network Drops
Wireless Access Points	Middle School	2	No Preference
Switches	Middle School	1	48 port Cisco/Dell or functional equivalent

Type of Equipment	School Name	Specific Quantity	Preferred Make/Manufacturer
Cabling	High School	10	Network Drops
Wireless Access Points	High School	4	No Preference
Switches	High School	1	48 port Cisco/Dell or functional equivalent

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

BASIC MAINTENANCE OF INTERNAL CONNECTIONS

Type of Equipment	School Name	Specific Quantity	Preferred Make/Manufacturer
Cabling	High School	250	Cat 5
Switches	High School	6	HP Procurve 48/ Dell Power Connect 2848
UPS/Battery Backup	High School	2	APC XS 1500
Wireless Access Points	High School	4	Trendnet AP

Type of Equipment	School Name	Specific Quantity	Preferred Make/Manufacturer
Cabling	Middle School	150	Cat 5
Switches	Middle School	4	Dell Power Connect 2848
UPS/Battery Backup	Middle School	1	APC XS 1300
Wireless Access Points	Middle School	3	Trendnet AP

Type of Equipment	School Name	Specific Quantity	Preferred Make/Manufacturer
Cabling	Elementary	170	Cat 5
Switches	Elementary	8	Dell Power Connect 2848
UPS/Battery Backup	Elementary	2	APC XS 1300
Wireless Access Points	Elementary	2	Trendnet AP

DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2018C2BiddingInstructions6391.docx
WewokaC2COVERPAGE42.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

What is the maximum number of devices that are estimated to be connected to each Access Point. This question goes selecting the appropriate model of A/P.

Answer:

Max of 20

Is PoE or PoE+ desired? If so, which one? If so, is 370watt or 740watt of of total power desired? Are Gigabit or 10Gigabit uplinks required? If so, which one? If so, how many? Are SFP transceivers needed? If so, what style? If so, how many?

Answer:

No PoE desired.

1 Gigabit will be fine. 12 locations.

No SFP needed.

Is CAT5e or CAT6 desired? Are there adequate open ports on the existing patch panel(s) for the new network drops? Are the cabling drops needed to support the new access points included in the QTY 10 requested for each of the schools?

Answer:

Question 1 CAT5 wiring

Question 2 Yes patch panels have available ports

Question 3 Access point replace existing points, cabling is already there

Question deadline has been reached.