Hazen School District

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Jan 12, 2018

Bid Deadline : Tuesday, Feb 20, 2018

Questions Due By : Monday, Jan 22, 2018

Applicant Address : Hazen, AR 72064

IFCB ID : 180014927

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

· The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

Services and Equipment Requested :

UPDATE: 2/2/2018 8:50AM- The bid deadline has been extended until 2/20/2018.

UPDATE 1/22/2018: A word document with handwritten drop totals has been uploaded to the IFCB (no changes)

UPDATE: 1/18/2018- Due to hazardous road conditions the district is closed. The voluntary walkthrough will be held tomorrow 1/19/2018 at 10AM.

INTERNAL CONNECTIONS: There is another document associated with this IFCB available for download that details the equipment the applicant wishes to purchase. The document lists equipment that the applicant prefers – they will also accept functional equivalents of said items.

PROJECT NARRATIVE

District is requesting all new wiring to have purple jacket color.

VOLUNTARY SITE VISIT

Vendors wishing to bid on internal connections can attend a voluntary site visit one day January 18^th at 10AM. Vendors should go to the Administration Office at 305 N. Hazen Avenue, Hazen, AR 72064.

COMPATIBILITY REQUIREMENT

All equipment must be compatible with Ubiquiti WAP and state provided Cisco router, switch, and web filter.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2018C2BiddingInstructions13.docx
C2COVERPAGE72.pdf
HS_MAP.pdf
Elem_MAP.pdf
InternalConnectionsAttachment.pdf
NumberofDropsHazen.docx

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

If bidders were on site for the walkthrough of the previous 470 should the new walkthrough be attended, or will the sign-in sheet from the previous walkthrough be considered with this new project?

Answer:
No mandatory walkthrough is required for this new IFCB/470. The scope of work has changed from the original 470 and there is a voluntary walkthrough for this IFCB/470, but you are not required to attend if you want to bid.

The RFP calls for wall mounted enclosed racks. How many rack spaces does the District prefer at a minimum (6U, 10U, 12U, 18U, something else)? For the wall mount cabinets, does the District require a minimum or maximum depth?

Answer:
The minimum size must be capable of containing the UPS, Switch(es), and patch panels at each location. A 10U rack should be more than ample for each location.

For the UPSs, does the District prefer a UPS with a specific VA or wattage rating? If yes, what VA or wattage is required? What will connect to each UPS? If network switch(s), how many APâ€™s or PoE devices will also be connected to the switch(s)?

Answer:
â€‹ For UPSs, we are familiar with APC or Tripp-Lite brand (bids for functional equivalents will be accepted). The UPS should be able to power the switches and access points connected to them. The main purpose for the UPS is to condition the power and keep the switches and access points going during brief power interruptions. We do not have a specific VA or wattage rating preference, but would like to keep the switches and access points going for 15-20 minutes so the student Chromebooks will still function.

â€‹ â€‹

What will connect to each UPS? If network switch(s), how many AP’s or PoE devices will also be connected to the switch(s)?

â€‹ Depends on the rack location. For instance the High School Lower Hall location will have six(6) access points and at least two switches connected to the UPS. Room 122 in the High School Upper hall will only have one access point and one switch. Room â€‹124 will have at least two switches (possibly more depending on how the wire is pulled), and at least one access point

(possibly more depending on how the wire is pulled)

â€‹. All switches are supposed to be layer 3/VLAN capable, POE, 48 port with central GUI management and power our access points.

The form 470 attachment shows 102 network drops but the attachment for the HS, we can only account for 94 drops. Can you confirm the total number of network drops for the high school?

Answer:
The 102 drops include the total number of drops for the building. 4 drops for 112, 4 drops for 114, 9 drops for 116, etc. See the word doc attachment that just got uploaded to the IFCB.â€‹

The quantities for Rooms 116 and 119 state they already have four runs, and the bid is asking to run 2 more for each room, so that would actually be a total of 94 cable runs if you look at it from that perspective. If everyone is bidding 102, thatâ€™s fine but it looks like the RFP is asking for 94. Please confirm if it's 94 or 102

Answer:
The total number of drops (this includes the CAT6 runs I have already pulled last year) is 102. 102-94=8. To get the total of 94, two rooms (I assume 112 and 114) were not included in your figures. The sheet I sent in earlier clearly shows the total number of drops requested (102) and a room by room count to get to the 102 drop total.

â€‹ If there is any doubt/confusion, plan on pulling 102 drops.

Question deadline has been reached.