Santa Fe ISD | 180014117

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

Santa Fe ISD

IFCB Posted : Jan 10, 2018

Bid Deadline : Wednesday, Feb 7, 2018

Questions Due By : Saturday, Jan 20, 2018

Applicant Address : Santa Fe, TX 77510

IFCB ID : 180014117

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

· The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B or Project C. Bids for individual components of a single project will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

· DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

· DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

Services and Equipment Requested :

INTERNAL CONNECTIONS

PROJECT A

Type of Equipment	School Name	Specific Quantity	Preferred Make/Manufacturer
Antennas, Connectors and Related Components	Santa Fe Elementary	46	(15)-JL084A, Aruba 3810M 4-port stacking module or functional equivalent (6)-JL083A, Aruba 3810M/2930M 4SFP+ MACsec module or functional equivalent (18)-J9150A, HPE X132 10G SFP+ LC SR or functional equivalent (1)-J9827A, Aruba 5400R zl2 management module or functional equivalent (2)-J9993A, Aruba 8p 1G/10GbE SFP+ v3 zl2 module or functional equivalent. (4)-J9152A, HPE X132 10G SFP+ LC LR or functional equivalent.
Cabling	Santa Fe Elementary	38	(6)-J9665A, Aruba 3800/3810M 1m stacking cable or functional equivalent. (9)-J9578A, Aruba 3800/3810M 0.5m stacking cable or functional equivalent. (1)-J9281B, HPE X242 10G SFP+ to SFP+ 1m DAC cable or functional equivalent. (22)-3m Fiber Patch Cables
Router	Santa Fe Elementary	1	(1)-J9821A, Aruba 5406R zl2 or functional equivalent. (2)-J9829A, Aruba 5400R 1100W PoE+ zl2 PSU or functional equivalent.
Switches	Santa Fe Elementary	45	(5)-JL073A, Aruba 3810M 24G PoE+ 1-slot switch or functional equivalent. (20)-JL087A, Aruba X372 54VDC 1050W PS or functional equivalent. (10)-JL074A, Aruba 3810M 48G PoE+ 1-slot switch or functional equivalent. (10)-JL086A, Aruba X372 54VDC 680W PS or functional equivalent.

PROJECT B

Type of Equipment	School Name	Specific Quantity	Preferred Make/Manufacturer
Switches-Licensing for 24-port switches	Santa Fe Elementary	6	LIC-MS250-24P-5YR Meraki 5YR switch licensing or functional equivalent.
Switches	Santa Fe Elementary	6	Meraki MS250-24P-HW or functional equivalent.
Wireless Access Points	Santa Fe Elementary	81	Cisco Meraki MR52 802.11ac wave 2 or functional equivalent.
Wireless Access Points	Santa Fe Elementary	81	Meraki Licensing LIC-ENT-5YR or functional equivalent.

PROJECT C

Type of Equipment	School Name	Specific Quantity	Preferred Make/Manufacturer
UPS/Battery Backup	Santa Fe Elementary	6	APC Smart-UPS 1500VA or functional equivalent.
UPS/Battery Backup	Santa Fe Elementary	2	APC Smart-UPS 3000VA or functional equivalent.

COMPATIBILITY REQUIREMENT

All equipment must be compatible with Aruba 5406R series router and Aruba 3810 series switches.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B or Project C. Bids for individual components of a single project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

BASIC MAINTENANCE OF INTERNAL CONNECTIONS

Type of Equipment	School Name	Specific Quantity	Preferred Make/Manufacturer
Router	Santa Fe Elementary	1	J9821A Aruba 5406R zl2 switch
Switches	Santa Fe Elementary	21	(5)-JL073A Aruba 3810M 24G PoE+ 1-slot switch (10)-JL074A, Aruba 3810M 48G PoE+ 1-slot switch (6)-MS250-24P-HW Meraki switch
Wireless Access Points	Santa Fe Elementary	81	Cisco Meraki MR52 802.11ac wave 2

DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2018C2BiddingInstructions55.docx
SantaFeISDC2COVERPAGE.pdf

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Questions Received with Applicant Answers ( Ask Questions? )

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