Lamar Public School District

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Nov 8, 2017

Bid Deadline : Friday, Dec 15, 2017

Questions Due By : Saturday, Nov 18, 2017

Applicant Address : Lamar, AR 72846

IFCB ID : 180004015

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

· The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

· DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

· DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

Services and Equipment Requested :

UPDATE:12/5/17 12:59PM- The bid deadline has been extended to 12/15/17.

UPDATE 11/17/17: Some of the switches were previously incorrectly listed as going to the High School. We have corrected that mistake and they are now listed for the Elementary School and the requests on the IFCB are now accurate.

Basic Maintenance of Internal Connections

Type of Equipment	School Name	Specific Quantity	Preferred Make/Manufacturer
Switches	High School	6	Enterasys/Extreme C5G124-48
Switches	High School	2	Enterasys/Extreme C5G124-24
Switches	High School	1	Enterasys/Extreme 8G20G4-24
Switches	High School	1	Enterasys/Extreme X450-G2-24t-GE4
Switches	High School	1	Enterasys/Extreme X450-G2-24t-10GE4
Wireless Controller	High School	1	Enterasys/Extreme V2110
Wireless Controller	High School	1	Enterasys/Extreme C25

Type of Equipment	School Name	Specific Quantity	Preferred Make/Manufacturer
Switches	Middle School	3	Enterasys/Extreme C5G124-48
Switches	Middle School	1	Enterasys/Extreme C5G124-24
Switches	Middle School	1	Enterasys/Extreme 08G20G2P-08P

Type of Equipment	School Name	Specific Quantity	Preferred Make/Manufacturer
Switches	Elementary	6	Enterasys/Extreme C5G124-48
Switches	Elementary	1	Enterasys/Extreme C5G124-24
Switches	Elementary	1	Enterasys/Extreme 8G20G4-24

DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2018C2BiddingInstructions62.docx
LamarC2COVERPAGE90.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

Is this for service/support or is the customer looking to purchase 24 switches and 2 wireless controllers?

Answer:
All equipment is installed and operational, it is for service/support only.

Did you want install and configuration quoted or product only?

Answer:
This is a request for maintenance/support contracts (BMIC) for the listed equipment. The equipment has been installed and is currently operational.

You are asking for eligible and ineligible costs for the elementary school, but the elementary isn't listed, as needing a switch or WAP on the BMIC. What am I missing?

Answer:
Thanks for catching that, the IFCB has been updated to reflect the requests for the equipment at the ES (they were previously incorrectly listed as going to the HS).

Question deadline has been reached.