Bennington ISD | 180005893

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

Bennington ISD

IFCB Posted : Nov 27, 2017

Bid Deadline : Thursday, Jan 11, 2018

Questions Due By : Tuesday, Dec 12, 2017

Applicant Address : Bennington, OK 74723

IFCB ID : 180005893

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

· The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

· DISQUALIFICATION FACTOR MIBS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

· DISQUALIFICATION FACTOR MIBS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

Services and Equipment Requested :

UPDATE:12/28/17 2:18PM- The bid deadline has been extended until 1/11/18.

INTERNAL CONNECTIONS

VOLUNTARY SITE VISIT

Vendors wishing to bid on internal connections can attend a voluntary site visit one day December 5th, or December 12th from 12-3pm. Vendors will meet at 729 N. Perry Street, Bennington, OK 74723.

Type of Equipment	School Name	Specific Quantity	Possible Range of Quantities	Preferred Make/Manufacturer
Cabling	Elementary	20		Cat6 network drops or functional equivalent
Switches	Elementary	2	144-200 ports	HP ProCurve or functional equivalent
UPS/Battery Backup	Elementary	3		APC 1500 or functional equivalent
Wireless Access Points	Elementary	10		Ubiquiti Pro AC or functional equivalent

COMPATIBILITY REQUIREMENT

All requested items must be compatible with Ubiquiti products.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

MANAGED INTERNAL BROADBAND SERVICES

Type of Equipment	School Name	Specific Quantity	Preferred Make/Manufacturer
Cabling	High School	200	Cat 5
Switches	High School	4	HP Procurve 5200
UPS/Battery Backup	High School	4	APC 1500 Smart
Wireless Access Points	High School	14	Ubiquiti Pro AC

DISQUALIFICATION FACTOR MIBS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR MIBS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2018C2BiddingInstructions77.docx
BenningtonC2COVERPAGE.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

UPS Questions: 1) Rack or tower configuration? 2) How many outlets are needed? 3) Do you require any environmental monitoring? Switch Questions: 1. Is PoE desired, if so how many ports per switch? 2. How many ports are desired on each switch? 3. Is there fiber uplinks needed? 4. Is stacking required on the switches? 5. What switches are currently in use?

Answer:
UPS Questions: 1) Rack Configuration 2) 6-8 outlets are needed 3) No environmental monitoring

Switch Questions: 1) 20 PoE desired ports per switch 2) Chassis with at least 96 ports 3) Yes, fiber uplinks needed 4) Yes, stacking is needed on the switches. The switches that are currently in use are HP Procurve 4512

1.Cat 6 network drops 20 â€“ length? / color? / booted or non-booted? 2.Cat 5 200, bid says 2x20 feet â€“ color? / booted or non-booted?

Answer:
Color doesn’t matter and cat6 length depends on location of drop. Approximately 200 ft per location. Doesn’t need to be booted. This is why a walk through is encouraged.

For the 1500 is there a specific model that is requested or trying to spec with?

Answer:
APC smartups 1500 – functional equivalents will be accepted

Question deadline has been reached.