Okemah School District 26

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Oct 20, 2017

Bid Deadline : Thursday, Nov 30, 2017

Questions Due By : Monday, Oct 30, 2017

Applicant Address : Okemah, OK 74859

IFCB ID : 180002368

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

· INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

· The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

Services and Equipment Requested :

Update 11/14/17 2:54pm- The bid deadline has been extended to 11/30/17.

Local Phone Service – Approx. 12 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

Long Distance – Approx. 12 lines

Cellular Phone Service- Approx. 8 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

Internet Access –Applicant currently has DSL bandwidth. Minimum 10Mb bandwidth, maximum 50Mb bandwidth. The terminating address for this circuit is 516 N. 7^th St., Okemah, OK 74859; (918) 623. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

Type of Equipment	School Name	Specific Quantity	Preferred Make/Manufacturer
Switches	High School	1	Ubiquiti Unifi US-48-500W or functional equivalent
Switches	High School	2	Ubiquiti Unifi US-24-250W or functional equivalent
Switches	High School	1	Ubiquiti Edge ES-16-XG or functional equivalent
UPS/Battery Backup	High School	1	Tripplite Smart1500LCD or functional equivalent-must be able to fit in wall mount rack depth under 17”

Type of Equipment	School Name	Specific Quantity	Preferred Make/Manufacturer
Switches	Middle School	2	Ubiquiti Unifi US-24-250W or functional equivalent
Switches	Middle School	1	Ubiquiti Edge ES-16-XG or functional equivalent
UPS/Battery Backup	Middle School	1	Tripplite Smart1500LCD or functional equivalent-must be able to fit in wall mount rack depth under 17”

Type of Equipment	School Name	Specific Quantity	Preferred Make/Manufacturer
Switches	Noble Center	1	Ubiquiti Unifi US-24-250W or functional equivalent
Switches	Noble Center	1	Ubiquiti Unifi US-48-500W or functional equivalent

Type of Equipment	School Name	Specific Quantity	Preferred Make/Manufacturer
Switches	Oakes Elementary	2	Ubiquiti Unifi US-24-250W or functional equivalent
UPS/Battery Backup	Oakes Elementary	1	Tripplite Smart1500LCD or functional equivalent-must be able to fit in wall mount rack depth under 17”

Compatibility Requirement

All switches must be compatible with onsite Ubiquiti controllers.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2018C2BiddingInstructions2514.docx
OkemahC2COVERPAGE35.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

Are you wanting the equipment installed and configured or just hardware only?

Answer:
Equipment only, no install or config

What building contains the Internet Demarc? Are the Elementary School, Middle School and High Schools connected in any way or method? Is it correct that the entire district is serviced with a single Internet Service?

Answer:
We are not bidding out our district internet connection, but our Demarc is at the HS which connects by fiber to the rest of the district.

The connection we are asking bids for is to upgrade the old DSL at the fieldhouse. This sits in another part of town at the stadium and is not connected by fiber to the rest of the district.

Are the switches for these locations being used for expansion, or replacing existing switches? If replacing, are they full replacement?

Answer:
These are replacement access switches. The unifis are needed for use with our controller for managing these smaller attached buildings.

What is current management platform for switches and APs? What brand of APs?

Answer:
We have Ubiquiti Unifi AP's and use Unifi Cloud controller to manage.

Question deadline has been reached.