Clinton School District

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Feb 16, 2017

Bid Deadline : Friday, Mar 17, 2017

Questions Due By : Friday, Mar 10, 2017

Applicant Address : Clinton, MO 64735

IFCB ID : 170066595

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Bids must identify all fees and charges (including installation charges, if applicable) that will be assessed to the Applicant to procure the services or equipment included in your bid.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding VOIP phone service, please identify the amount to be cost-allocated out for the ineligible features such as voicemail, conference bridge, DID lines, caller ID, or other bundled ineligible services.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

Services and Equipment Requested :

UPDATE 3/10/17: Phone addresses have been added as an attachment

UPDATE 3/3/17: A diagram of our current network has been attached.

UPDATE 3/1/17- Floor plans and questions and answers from the walkthrough are now available for dowload.

UPDATE 2/17/17- Site visits are mandatory to bid on VOIP. A new 470 # 170066705 has been posted with this requirement. 28 day clock has been reset.

CATEGORY ONE MANDATORY WALKTHROUGH

Vendors wishing to bid on Hosted VOIP can attend a mandatory site visit one day February 23rd, 2017, and March 1, 2017, both walkthroughs will be from 1:00pm-3:00pm. Vendors should meet at Clinton Technical School located at 602 South 5^th Street, Clinton, MO 64735. Vendors will need to ask for Dr. Adam Willard regarding Erate VOIP services walkthrough. Bids from vendors who did not attend either of the site visits will be disqualified.

Hosted VOIP Service with T1 internet access – Approx. 75 lines/280 users/extensions. Please include separate pricing for T1 connectivity as an option. Please provide separate pricing for any installation, activation, or initial configuration. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

Local Phone Service – Approx. 18 analog/POTS lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

Long Distance – Approx. 18 lines.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

CSD_CIS_Floorplan_wWiring.zip
WalkThroughQuestions.docx
NetworkDiagram.pdf
ClintonSchoolDistrictPhonessandAddresses.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

I have several Questions 1. Are you currently using a VoIP system? If so, do you already have VoIP handsets? 2. Do you have LAN connectivity to each phone location? If so is it POE capable (power over ethernet)? 3. What is the approximate breakout of phones we should offer? Executive /Admin phones versus classrrooms? Are any wall mounted? 4. How many phone numbers are there to port? 4. Why are you asking for T1 service? Is there not a faster internet service available?

Answer:
1. Are you currently using a VoIP system? If so, do you already have VoIP handsets? Yes. Yes, Polycom.

2. Do you have LAN connectivity to each phone location? If so is it POE capable (power over ethernet)? Yes. Yes. Some have dedicated connections others share connections with desktop computers.

3. What is the approximate breakout of phones we should offer? Executive /Admin phones - 14 secretaries (currently Polycom Soundpoint ID 550) and 14 Administrators (currently using same phone as classrooms Polycom Soundpoint IP 331)

classrooms? 246 (currently Polycom Soundpoint ID 331)

Are any wall mounted? No, majority are not

4. How many phone numbers are there to port? 16

5. Why are you asking for T1 service? Is there not a faster internet service available? As an option in case it is later needed.

Could you please provide an network diagram showing the connection type, and details how they are connected? Map would be extremely helpful.

Answer:

A network diagram has been added as an attachment to the IFCB.

Could you please provide the 16 numbers that will need to be ported?

Answer:

Building Name	Phone Number	VoIP Description
Clinton Early Childhood Center	660-885-5845	PreK DID
Clinton High School	660-885-2012	CHS E-Fax#
Clinton High School	660-885-2247	CHS DID
Clinton High School - Food Service	660-885-6971	Aramark Food Service DID
Clinton Intermediate School	660-885-2437	CIS E-Fax#
Clinton Intermediate School	660-885-3179	CIS DID
Clinton Middle School	660-885-3353	CMS DID
Clinton Middle School	660-885-4826	CMS E-Fax#
Clinton School District 124	660-885-2237	CO DID
Clinton School District 124	660-885-7033	CO E-Fax#
Clinton School District 124-Special Services	660-885-5982	SPED E-Fax#
Clinton School District 124-Special Services	660-885-8768	SPED DID
Clinton Technical School	660-885-6101	CTS DID
Clinton Technical School	660-885-6789	CTS E-Fax#
Henry Elementary School	660-885-2784	Henry E-Fax#
Henry Elementary School	660-885-5585	Henry DID

Could you please provide how many auto attendants and then how many hunt groups you are currently using, and if that number will be changing?

Answer:
We currently have auto attendant capability at each building (CECC, Henry, CIS, CMS, CHS, CTS, and Central Office)

Not sure what your are asking regarding hunt groups. Currently there is a line that calls into each building. The phones ring to multiple users (1 to 3 depending of office) they answer call and transfer call to any extension in the district. Auto Attendant answers calls when building is closed. Please make sure you separate any ineligible costs on your bid (for example, for the auto attendants) so that those costs can be backed out of the bid evaluations and 470 application.

Can a picture of most recent billing statements be posted? Or, documented prices of "Monthly Recurring Charges"(MRC) that the school pays out currently for all locations Internet & Voice services?

Answer:
No, USAC discourages sharing pricing or competitor information during the competitive bidding process. See: http://filealongwitherate.org/keep-the-bidding-process-open-and-fair/

How many Long Distance minutes does the school have/use? - What is the break down of Intra-Inter Lata? How many Toll Free minutes does the school have/use?

Answer:
We have unlimited long distance included in our monthly service. Here is a breakdwon on the above calls by state.

STATE	INBOUND	OUTBOUND	TOTAL	AVG MINUTES/DAY
Missouri	96.0	16.6	112.5	4.5
Illinois	1.3	0.0	1.3	0.1
Kansas	6.5	2.4	9.0	0.4
Texas	2.1	0.0	2.1	0.1
New Jersey	0.2	0.0	0.2	0.0
Wisconsin	0.0	3.7	3.7	0.1
Georgia	0.1	0.0	0.1	0.0
Virginia	0.1	0.0	0.1	0.0
Ohio	1.2	0.0	1.2	0.0
Iowa	0.0	0.0	0.0	0.0
Washington	1.2	0.0	1.2	0.0
New York	0.6	0.0	0.6	0.0
Kentucky	0.0	9.5	9.5	0.4
Grand Total	121.1	55.3	176.5	7.1

Would you like the provider to utilize your existing Power over Ethernet switches for the phone system? If so, what is the manufacturer and model number? Are you using VLANs today for the phone system? What VLAN is assigned to the existing VoIP phones?

Answer:
Would you like the provider to utilize your existing Power over Ethernet switches for the phone system? If so, what is the manufacturer and model number?

We will prefer to use exiting switches. If existing switches are not used, please explain why. The district uses both Cisco 2960 and 3750 switches.

Are you using VLANs today for the phone system?

Yes

What VLAN is assigned to the existing VoIP phones?

VLANS are

CTS - 115

CHS - 116

CMS & CECC - 117

HE - 118

CO - 119

CIS - 120

Does the district have administrator login access to the Polycom handsets themselves?

Answer:
Yes

Would you like options for 1-year, 3-year, and 5-year hardware, software assurance and maintenance?

Answer:
Answer: Please bid the options that you believe will best suite our district. You will need to separate erate funded services from other optional services and hardware.

Question deadline has been reached.