Fountain Lake School District

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Feb 16, 2017

Bid Deadline : Thursday, Mar 23, 2017

Questions Due By : Thursday, Feb 23, 2017

Applicant Address : Hot Springs, AR 71901

IFCB ID : 170066630

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Bids must identify all fees and charges (including installation charges, if applicable) that will be assessed to the Applicant to procure the services or equipment included in your bid.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

· If the Applicant is requesting bids for equipment with specific make and model numbers listed, the Applicant will also accept bids for functionally equivalent equipment.

· The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

Services and Equipment Requested :

There is another document associated with this IFCB available for download that details the equipment the applicant wishes to purchase. The document lists equipment that the applicant prefers – they will also accept functional equivalents of said items.

Project A-Wireless Access Points

136 Wireless Access Points needed, servicing K-12 on a single campus.

Radio Specifications-802.11n

· 2.4-2.5 GHz & 5.150-5.950 GHz operating frequency

· VLAN support

· Wireless AC wave 2

· Power Management Support

· POE

· 802.11n Modulation

· Rates (Mbps): MCS0-MCS23 (6.5Mbps-450Mbps)

· 3x3:3 Stream Multiple-In, Multiple-out, (MIMO) Radio

· HT20 High-Throughput (HT) Support (for both 2.4 GHz and 5 GHz

· A-MPDU and A-MSDU Frame Aggregation

Radio Specifications-802.11ac

· 5.150-5.950 GHz Operating Frequency

· 802.11ac Modulation (256-QAM)

· Rates (Mbps): MCS0-MCS9 (6.5Mbps-1300Mbps), NSS=1-3.

· 3x3:3 Streams SU-MIMO & MU-MIMO

· VHT20/VHT40/VHT80 support

Mounting

· Must have ceiling mount provided

Must submit through website

No onsite installation required

Must have SPIN number

Must have cloud-based management capabilities

All activation/license/and/or fees for initial installation must be included (5 year period)

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

Project B-UPS/Battery Backup

Total quantity 13

· UPS (rack-mountable)

· AC 120 V

· 1.8kw

· 2200VA

· Ethernet 10/100

· Output connector(s): 7 minimum

· NEMA 5-15R output

· LCD Display

· 2U-4U

· Black preferred color

· Network Management Card with software

· Lead Acid battery

· At full load 3-5 minutes runtime

· 3 year warranty

· No onsite installation required

· Must submit through the website

· Must have SPIN number

· Preferred model- APC or Tripplite or functional equivalent

Total quantity 11

· UPS (rack-mountable)

· AC 120 V

· 900 watt

· 1500VA

· 6 output connector(s)

· NEMA 5-15R output

· LCD Display

· 2U max size

· Black preferred color

· Lead Acid battery

· 3 year warranty

· No onsite installation required

· Must submit through the website

· Must have SPIN number

· Preferred model- APC or Tripplite or functional equivalent

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2017C2BiddingInstructions31.pdf
FountainLakeC2attachment.xlsx
FountainLakeC2COVERPAGE.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

Will you accept bids on wireless only and not the battery backup?

Answer:
Yes. We will accept bids on wireless only.

1. Is there a generator onsite? 2. Is remote management required? 3. Do you need extended run batteries or the ability to add more run time?

Answer:
1. Is there a generator onsite? YES

2. Is remote management required? PLEASE INCLUDE IN YOUR BID

3. Do they need extended run batteries or the ability to add more run time? NO

1. Is there a generator onsite? 2. Is remote management required? 3. Do they need extended run batteries or the ability to add more run time?

Answer:
1. Is there a generator onsite? YES

2. Is remote management required? PLEASE INCLUDE IN YOUR BID

3. Do they need extended run batteries or the ability to add more run time? NO

Are the va/watt numbers provided the rating of the desired ups, or are they the load the ups is required to handle?

Answer:
it is the load the UPS needs to handle.

Question deadline has been reached.