·        All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·        Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·        Bids must identify all fees and charges (including installation charges, if applicable) that will be assessed to the Applicant to procure the services or equipment included in your bid.

 

·        Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·        By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·        Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·        Contracts must not prohibit SPIN changes.

 

·        Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·        Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

 

·        All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·        All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

·        All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·        If the Applicant is requesting bids for equipment with specific make and model numbers listed, the Applicant will also accept bids for functionally equivalent equipment.

·        E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

 

·        E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

·        If bidding Category 2: E-rate rules require Category Two budgets to be calculated by each individual school. In order to accurately track those budgets, please break up your bid by each school.

·        The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·        DISQUALIFICATION FACTOR C2: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

·        DISQUALIFICATION FACTOR C2: Vendors wishing to submit bids for category 2 projects must attend one of two mandatory site visits. Dates and time listed below.

 

DISQUALIFICATION FACTOR C2: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified. 

UPDATE 11/17/2016: ANOTHER SITE VISIT FOR C2 HAS BEEN SCHEDULED FOR VENDORS THAT COULDN'T MAKE THE FIRST TWO. THE NEW SITE VISIT IS 11/22/16 AT 9 AM.

Local Phone and Long Distance Service for Bruno Pyatt campus – Approx. 4 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

 

Local Phone and Long Distance Service for St Joe and Western Grove campuses – Approx. 11 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

 

 

Cellular Phone Service – Approx. 15 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

 

 

 

 

CATEGORY TWO MANDATORY SITE VISIT:

 

PROVIDERS WISHING TO BID ON THE CATEGORY TWO PROJECTS MUST ATTEND ONE OF TWO MANDATORY WALKTHROUGHS SCHEDULED ON NOVEMBER 10, 2016 AND NOVEMBER 17, 2016. THE TIME FOR BOTH DATES IS 9:30 A.M. Please report to St. Joe campus at 250 South Hwy 65, St. Joe, AR 72675. BIDS RECEIVED FROM VENDORS WHO DID NOT ATTEND ONE OF THE MEETINGS WILL BE DISQUALIFIED.

 

 

CATEGORY TWO PROJECT DETAILS:

Wireless Access Points – district prefers Enterasys/Extreme Networks or functional equivalent:

 

St. Joe ES – 2 WAP

St. Joe HS – 3 WAP

Western Grove ES – 3 WAP

Western Grove HS – 3 WAP

 

District needs vendors to determine the best location for additional WAP at schools listed above to alleviate problems of too many clients accessing individual access points. Maps are provided as to download.

Please provide separate pricing for any installation, activation, or initial configuration.

The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

There are C2 bidding instructions available to download.

 

CATEGORY TWO DISQUALIFICATION FACTORS:

 

DISQUALIFICATION FACTOR C2: Service providers are required to bid the entire Erate eligible hardware project.  Bids for individual components of the Erate eligible project will be disqualified.

DISQUALIFICATION FACTOR C2: Vendors must include the C2 Cover Page with bid. Bids returned without the cover page will be disqualified.