All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.
UPDATE 2/1: QUESTIONS AND ANSWERS FROM WALKTHROUGHS ARE BELOW:
1. In gymnasiums, theaters and areas that cabling may be installed below dropped ceilings, would you like vendors to provide conduit or panduit? If, yes are the vendors required to paint the conduit?
a. Yes, we prefer that there is no exposed cabling in view able areas. Exposed cabling in maintenance areas such as closets, attic spaces, boiler rooms is acceptable. We prefer metal Panduit, Conduit or comparable molding is used in all gymnasiums. We ask that finishing materials such as network Jacks, Patch Panels, Panduit, Conduit, etc., be approved by the IT Operations Manager, Addam Jones prior to installation.
b. No. Vendors are not required to paint Conduit or Panduit or comparable products.
2. Do you require protective baskets on the Access Points in the Gymnasiums?
. No. Access Points should be installed in areas that would allow the installation of protective baskets.
UPDATE: TWO DOCUMENTS, MDF AP LIST AND MDF INV. LIST HAVE BEEN ADDED AS ATTACHMENTS
UPDATE 1/27/16 : Clayton School District will host a CAT2 bid opening meeting at 10:00 am on 2/17/16. The meeting will be help at the Administration Building located at #2 Mark Twain Circle, Clayton MO 63105.
| ClaytonEquipmentList74.docx |
| InternalConnectionsTemplateV15151.xlsm |
| BasicMaintenanceTemplateV15171.xlsm |
| InstructionsforC2Bids20.pdf |
| MDF_IDFAPList.pdf |
| MDF_IDFInventoryList.pdf |
Answer:
We will not attend web demos at this time. Please feel free to provide product brochure or informational sites during the mandatory walk-through.
Answer:
Approximately:
-450 Teachers
-2700 students
Answer:
We will walk all schools. Bidders will have the opportunity to walk into each MDF and IDF to get a general idea of the current setup, rack space availability and power availability.. We will provide access to building diagrams to all of the companies that participated in the walk through within the following week.
Answer:
Yes, as long as the bid is complete
Answer:
1. What color do you want the CAT6 cable for the Access Points to be
Answer:
1. Can you provide a network diagram
Answer:
Yes. The second and final CAT2 walk through will be held Saturday, Jan 30th at 10:00am.
Answer:
1. Can you please provide a network inventory per IDF/MDF that includes what the name of the IDF/MDF is per site within the District
a. Please refer to MDF_IDFInventoryList.pdf
2. Can you please provide the number of wireless access points that go to each IDF and MDF at each site within the District?
. Please refer to MDF_IDFAPList.pdf
Answer:
3. Are the quantities that you have noted on the bid for wireless access points per location within the District a one to one replacement or is it the vendor\'s responsibility to determine based upon the building drawings how many wireless access points are needed?
a. Clayton provided the document “MDF_IDFAPList” to assist vendors with identifying our potential needs. Our goal is to provide a high speed wireless network that can handle high capacities/density within every instructional area throughout the district. However, we are depending upon your expertise as a vendor to provide this design and parts as needed.
4. What is the consistent average of throughput per device to number of concurrent client devices required per classroom?
. We can not determine the number of concurrent clients devices at this time. We have provided answers to similar questions that may apply. Please refer to the below approximations.
i. We approximate that Classrooms & Office Space will have 100 to 125 clients
ii. We approximate that Auditorium/Theater & Gym will have 125 to 200 clients
iii. We prefer a WAVE1 device that can handle approx. 1GB bandwidth.
iv. We ask that vendors provide a minimum of one WAVE2 AP as an option (to compare the price difference)
5. What is the consistent average of throughput per device to number of concurrent client devices required within spaces such as gyms, offices, common areas and cafeterias?
a. We can not determine the number of concurrent clients devices at this time. We have provided answers to similar questions that may apply. Please refer to the below approximations.
i. We approximate that Auditorium/Theater & Gym will have 125 to 200 clients
ii. We prefer a WAVE1 device that can handle approx. 1GB bandwidth.
6. Do each of the existing data switches that are in your IDF\'s and MDF\'s throughout the District support standard PoE or PoE+?
. All of our existing data switches within the MDF or IDF are PoE
7. Is the District wanting a dual-radio design that supports AC Wave 2 or a lessor standard?
. We prefer a WAVE1 device that can handle approx. 1GB bandwidth.
a. We ask that vendors provide a minimum of one WAVE2 AP as an option (to compare the price difference)
8. What are the make and model of UPS systems that you have in each of the IDF/MDF locations throughout the District where you want vendors to add new data switches without having to replace the existing UPS?
. ADMIN = Liberty UPStation S3 w/20KVA; w/7KVA Load
a. CHS = No current UPS system
b. WMS = No current UPS system
9. How did the District come up with the quantities of PoE data switches requested for vendor\'s to bid? Are we to use those numbers and distribute accordingly among the IDF\'s/MDF\'s per District site? if not, can the District provide us with the expectation of how many new data switches are needed per IDF/MDF within the District? Please include the name of the IDF/MDF per location.
. The quantities of PoE switches requested is only an estimation of the requested cabling to support our new access point requests. We are wanting vendors to ultimately determine if it is necessary to add a new PoE switch at each IDF or MDF.
10. Can you please provide the wattages/power consumption of all of the equipment where the District has requested vendors to replace the existing UPS systems at the following sites?: A. Clayton High School B. Administration Center C. Wydown Middle School
. ADMIN = Liberty UPStation S3 w/20KVA; w/7KVA Load
a. CHS = No current UPS system
b. WMS = No current UPS system
11. What is the minimum received signal strength for the wireless access point network?
. We prefer no less than 3 bars or no less than 75% of the dB from the original signal.
12. Each of the new PoE data switches will be connected to the HP data switches within each closet, IDF and MDF, correct? There is not a need for fiber cards in each of the data switches, correct?
a. Correct. Each new PoE data switch will not be connected to the HP data switches within each close.
b. Fiber between each switch is mandatory. However we will consider fiber connects between the switches as a plus. Those that bid fiber connects should include all components that would be required to complete a fiber connection between switches.
13. Can the wireless controller provided for management, provisioning and monitoring of the wireless system be VM based software?
. Yes
14. What are the wireless controller requirements for the District?
. We would like for the controller to control each AP across the district
a. We prefer a controller that easily integrates with Radius
b. We prefer a controller that provide NAC capabilities
c. We prefer a controller that can provide policy based applications and user management
d. We prefer a controller that provide bandwidth management features
e. We prefer a controller that can manage traffic down to the application layer
f. We prefer a controller that can monitoring users, applications and requests (analytics)
g. We prefer a controller that provide defined alerts
h. We prefer a controller that can identify rogue APs
i. We prefer a controller that works with a mixed environment of WAVE1 and WAVE2 devices (same manufacture).
15. Does the District want as part of our bid to include heat maps where all of the wireless access points will be installed at each District site?
. No. Our goal is to provide a solutions that has high density. We assume that most current technologies can dynamically identify native or rogue access points and can control radio frequencies or volumes accordingly.
16. What is the expectation of training for the new wireless access points and PoE data switches?
. We would prefer that vendors provide basic training.
Answer:
We will consider any time after 4pm as "after hours". Weekends are not available at this time.
Answer:
We prefer CAT6E
Answer:
All walk throughs have been completed as of today (2/2). All bids must be submitted via this web site by 11:59 pm Pacific Time February 10, 2016.
Answer:
the MDF_IDFAP list has a potential additional need section
is there a specification on the type of rack they will require if needed ?
Answer: NO. We do prefer cabinet type racks in areas that are accessible by students, teachers or the general public. Standard racks within closet spaces are acceptable.
the MDF_IDFAP list is that existing equipment that will remain
or will be required to be demo ?
Answer: The MDF_IDFAP list are new areas that we estimated would require an access point. This information is intended to provide a fair estimation of the number of access points. The location of our existing access points is not reflected within this document.
Answer:
1. The AP location list you provided has the total AP count at the High School listed at 140, but by our count we have a total of 99 AP\'s if you include the Time Clock Kiosk. Is this simply a typo, or did you require spares at the High School location ?
a. We are not requesting spare APs. We provided this list of APs an approximation of the AP count and not a mandatory Scope of Work. Ultimately, we are requesting your expertise in designing a WLAN that is fast and reliable and meets our needs.
2. Could you please verify that each IDF and or MDF location has at least 1 or more open 1G SFP slots available? If an open 1G SFP slot is not available at either an IDF or MDF, could you please note the location.
a. We currently don’t have this information available.
3. If a new IDF wall mount cabinet is required, did you want the new cabinet connected to the MDF via 1G fiber connection, or did you want the new cabinet daisy chained to an existing cabinet via 1G fiber
a. If a new IDF wall mount cabinet is required, we would prefer that the new switch connection be daisy chained to the existing cabinet via 1G fiber. A 1G copper connection in this regard will be acceptable as well.
Answer:
1. The AP Count does match on the following documents: MDF_IDFAPList.pdf and ClaytonEquipmentList74.docx Please confirm which list is correct? Thanks, ebrind
a. The AP counts as displayed within the “ClaytonEquipmentList” was a liberal estimation.
b. The AP counts as displayed within the “MDF_IDFAPList” provides more granularity of details regarding what we (Clayton School District) created as a WLAN design concept.
Answer:
The document entitled "MDF_IDFAPList" provides a reduction in the quantity of APs, particularity at the high School. On our Equipment list we posted up to 400 APs but on our "MDF_IDFAPList", at the High School we show 140 APs according. I explained that the 400 AP's provides headroom for vendors to come up with their own design concepts according to their hardware specs.
Answer:
All documents are intended to assist vendors with identifying potential items that may need to be included within their solution. Ultimately, vendors are responsible for determining the necessary components that will provide a fully functional WLAN technical solution which meets our needs. Vendors should use their own discretion in determining if new IDF cabinets are needed.
