Midland ISD | 160016355

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

Midland ISD

IFCB Posted : Jan 7, 2016

Bid Deadline : Friday, Feb 19, 2016

Questions Due By : Friday, Feb 12, 2016

Applicant Address : Midland, TX 79701

IFCB ID : 160016355

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

· Prices must be held firm for the duration of the associated E-rate Funding Year(s) or until all work associated with the project is complete (including any contract and USAC approved extensions).

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

Services and Equipment Requested :

UPDATE 1/20/2016 - We are cancelling the request for the DSL connection at 1300 Midland Drive. Please do not bid that connection.

UPDATE 1/18/16: We're cancelling the request for the Lit Fiber Point to Point connection listed below from 3500 Neely to 615 W. Missouri. We've posted a new 470/IFCB #160018377 for this connection at a different bandwidth. Please see IFCB number 160018377 to bid this circuit.

Local Phone Service – 800 analog/POTS lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

Long Distance Service – 950 lines, approximately 8,000 minutes used per month.

Cellular Phone Service – 190 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

PSTN/SIP Service – Approximately 75 access lines to 615 W. Missouri Ave., Midland 79701 (432)689. Please provide separate pricing for any installation, activation, or initial configuration. Please also provide separate pricing for any maintenance and technical support.

Internet Access - DSL bandwidth. This circuit terminates at 1300 S. Midland Dr. Midland, TX 79703. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

Point to Point Circuit – 10 Mb bandwidth. This circuit will be from 615 W. Missouri, Midland 79701 to 1314 Hines, San Antonio, 78208. Please provide separate pricing for any installation, activation, or initial configuration. Please also provide separate pricing for any maintenance and technical support.

Internet Access – 2 x 2 GB bandwidth. District would like bids from 2 GB up to 10 GB for both connections. One will go to 615 W. Missouri, Midland 79701 (432)689 and the other one will go to 3500 Neely, Midland 79701 (432)689. Please include bids for the increments of 4 Gb, 6 GB and 8 GB. Please provide separate pricing for any installation, activation, or initial configuration. Please also provide separate pricing for any maintenance and technical support. District would like proposals to include CIPA compliant filtering service if available. Each connection needs 30 public ipv4 addresses and static routing. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

WAN connections/Lit Fiber – 42 x 1Gb -10 GB bandwidth. Please include 2 GB, 4 GB, 6 GB, and 8 GB bandwidths. There is an additional document available to download with addresses for all 42 sites. On the second tab of the download are two sites which the district would like a minimum of 2 x 10 GB up to 4 x 10 GB, please include 3 GB increments for these two sites. Please provide separate pricing for any installation, activation, or initial configuration. Please also provide separate pricing for any maintenance and technical support.

Lit Fiber Point to Point – Applicant would like a point to point connection from 3500 Neely to 615 W. Missouri with a minimum of 2 x 40 GB to a maximum of 2 x 60 GB. Strict SLA for low latency and high uptime. Please also include a bid for 2 x 50 GB. Please provide separate pricing for any installation, activation, or initial configuration. Please also provide separate pricing for any maintenance and technical support. District would like a two year payment plan for any special construction charges.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

MidlandWANSites.xlsx

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

The RFP requests pricing using funding Erate 2.0 and assume district will pay Special Construction Charges. Will the district also consider dark fiber, managed dark (including modulating electronics) as well as lit service?

Answer:
No, USAC will only fund the services that are listed on the 470. Dark Fiber and Managed Dark Fiber are not listed on this IFCB/470.

1. What is the Hub Site address for the 42 x 1Gb - 10Gb WAN connections? 2. Is Midland ISD requesting pricing for 42 x 1Gb -10Gb WAN connections to be terminated at both 615 W. Missouri Ave and 3500 Neely Ave? 3. Will Midland ISD consider a fixed-term mult-year agreement for the WAN and the P2P between Midland and San Antonio? 4. What is the expected delivery date for the all services included in the RFP?

Answer:
1. What is the Hub Site address for the 42 x 1Gb - 10Gb WAN connections?

Our current WAN infrastructure provides a 1GB connection into a private cloud from each remote site with a 10 GB connection to that cloud at 3500 Neely and 2 x 10 GB connections at 615 W. Missouri. This allows any site to connect directly to either 3500 Neely or 615 W Missouri. Technically, it allows any site to communicate directly with any other site. We would like to maintain the connectivity/resiliency that we currently have with any site being able to connect directly to either 3500 Neely or 615 W. Missouri.

2. Is Midland ISD requesting pricing for 42 x 1Gb -10Gb WAN connections to be terminated at both 615 W. Missouri Ave and 3500 Neely Ave?

Please see question 1. We would like to maintain the connectivity/resiliency we currently have (the ability to connect to any other site on the WAN) through either of two sites. We would like to know whether the provider has the ability to move one of the hub sites to another one of the WAN sites, in the future, and any cost or penalty to do this.

3. Will Midland ISD consider a fixed-term multi-year agreement for the WAN and the P2P between Midland and San Antonio?

We will consider 1, 3 or 5 year terms. Please provide any discounts for the longer terms.

4. What is the expected delivery date for the all services included in the RFP?

Expected delivery date is prior to July 1, 2016, for all services included in the RFP. Billing should commence on July 1, 2016.

How many DID numbers associated with this SIP services? Will this be new numbers or ported from the existing provider?

Answer:
Q: How many DID numbers associated with this SIP services?

A: Midland ISD owns a block of 10,000 numbers, area code 432 with prefix 240, and manages its phone system internally. Half of the numbers (5,000) would be assigned to the provider with the winning bid, at the 615 W. Missouri location.

Q: Will this be new numbers or ported from the existing provider?

A: These will be existing numbers ported from the existing provider.

Please verify the entity name or department which is located at 1300 S. Midland Dr, Midland, TX 79703 as listed on this RFP for the DSL Connection. When this address is searched on Google it returns it as Loretta's Answering Service. We are trying to verify serviceability to this address.

Answer:
The district is cancelling the request for this DSL line. Please do not bid the DSL connection to 1300 S. Midland Drive

Does the district realize that a new fiber network cannot be built by July 2016? Will the district work with vendor on transition plan to deliver new fiber network during Erate Year 19?

Answer:
We are hoping to get the turn up as close to 7/1/2016 as possible. We will work with the winning vendor to achieve the earliest install date possible, if 7/1 is not an option

Are there entrance conduits from the Public ROW into the schools equipment space? If Yes is there a map or diagram of where those originate? If No will there be construction of conduit required inside the schools?

Answer:
Conduits/pathways exist from the public ROW into each building, typically to a main phone or network closet.

1.a If Yes is there a map or diagram of where those originate?

A: We do not currently have maps or diagrams indicating the locations, but documentation will be forthcoming.

1.b If No will there be construction of conduit required inside the schools?

A: There should be no requirement to run any conduit inside the schools.

Are there existing racks and space in the schools for the equipment?

Answer:
Yes.

Are there any requirements for diverse entries into any of the locations?

Answer:
No

Are there any restrictions for timing of construction around the schools?

Answer:
Yes, contractors are expected to schedule work to avoid disrupting classroom instruction, office work, or existing telecommunications services. Schedules should be approved by both the technology department as well as school office personnel.

1. Are there entrance conduits from the Public ROW into the schools equipment space?

Answer:
Conduits/pathways exist from the public ROW into each building, typically to a main phone or network closet.

1. Are there entrance conduits from the Public ROW into the schools equipment space? 1.a If Yes is there a map or diagram of where those originate? 1.b If No will there be construction of conduit required inside the schools?

Answer:
Conduits/pathways exist from the public ROW into each building, typically to a main phone or network closet.

1.a If Yes is there a map or diagram of where those originate?

A: We do not currently have maps or diagrams indicating the locations, but documentation will be forthcoming.

1.b If No will there be construction of conduit required inside the schools?

A: There should be no requirement to run any conduit inside the schools.

2. Are there existing racks and space in the schools for the equipment?

Answer:
Yes.

3. Are there any requirements for diverse entries into any of the locations?

Answer:
No

4. Are there any restrictions for timing of construction around the schools

Does the district care about oversubscription on the WAN? It looks like the connections are oversubscribed 2:1 or 4:1 depending on the hub. As the remote sites are upgraded beyond 1G, 1) what would be the acceptable oversubscription? 2) what is the preferred handoff? nx10G or 40G or 100G?

Answer:
The preferred handoff is nX10G. There is no preferred oversubscription ratio. MISD will consider the range of WAN and Internet speeds bid to reach a decision.

What time is the deadline on 19 Feb?

Answer:

11:59 pm Pacific Time.

What are the District's requirements for DPI bandwidth throughput utilizing CIPA?

Answer:
The district requires that any internet filtering service provided with the Internet access allows the circuit to operate at its full speed. That is, any deep packet inspection or other processing of the traffic should not be a bottleneck to throughput. The filtering service should be CIPA compliant as explained here: https://www.fcc.gov/consumers/guides/childrens-internet-protection-act

Costs for filtering are not eligible and should be identified as a separate line item on your quote.

Question deadline has been reached.